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1991-02-06 - Plan Commission - Minutes REGULAR MEETING ._. BUFFALO GROVE PLAN COMMISSION February 6 , 1991 Harris Bank, Woodland Commons -- Workshop #2 Chairman Sheldon called the meeting to order at 7 :30 p.m. in the Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Sheldon Mr. Rosenston Mr. Charlette Mr. Krug Mr. Rhodes Commissioners absent: Mr. Goldspiel Mr. Braiman Mr. Rubin Ms. Howard Also present: Mr. John Mayes, Mayes & Vostal Mr. Charles R. Tonge, Harris Bank Mr. Donald Manhard, Jr. , Engineer Mr. Robert E. Pfeil , Village Planner APPROVAL OF MINUTES Moved by Commissioner Charlette, seconded by Commissioner Rosenston to approve the minutes of the Regular Meeting of January 16, 1991 . Commissioner Rosenston noted that page 6 , paragraph 8 referred to "siewalk" and should be corrected to "sidewalk" . All Commissioners were in favor, with Commissioners Krug and Rhodes abstaining, and the motion carried. COMMITTEE AND LIAISON REPORTS Commissioner Charlette reported on the Village Board meeting of February 4, 1991 at which the following items were discussed: 1 . The Westchester Estates, Phase II annexation was passed 6 to 0 . 2 . The Abbott Contractors annexation was also passed 6 to 0. 3. The Deerfield Bakery project was continued to February 19, 1991 . `.. Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 1 4. Special uses were granted for child day care homes at 605 Patton Drive and 730 MacArthur Lane. 5 . Approval was given for a fair share allocation for a traffic signal at Dundee and Lake Cook Roads at the entrance to the Cambridge development. 6 . A pre-application was considered for a Jewish Community Center day care facility on Aptakisic Road. However , the JCC was asked to return with a better plan for traffic flow and parking . 7 . Ordinance 91-11 was passed for annexation of the property on the north east corner of Lake Cook Road and Weiland and Ordinance 91-12 was passed for annexation of the property on the north west corner of Weiland Road and Route 83. 8. The proposed overpass on Lake Cook Road and Milwaukee Avenue was discussed. 9 . A request was made for a Title 19 of the Village' s Municipal Code to include a fire equipment impact fee. 10. A Trustee recommended the re-instatement of Title 19 contributions for libraries. HARRIS BANK, WOODLAND COMMONS -- WORKSHOP #2 Mr. Charles R. Tonge stated that the Harris Bank was submitting its final version of the site plan which locates the drive-thru lanes on the north side of the building. This plan would allow a more aesthetically pleasing look while shielding the tellers' vision from the sun's rays. He noted there will be sufficient parking in excess of the Zoning Ordinance requirements. Employee parking will be on the west side of the building and customer parking will be at the front of the building facing Route 22 . Mr. Tonge also presented landscaping plans and noted that the Harris Bank would be using George Kaye & Associates to do the landscaping work. He said the Harris Bank feels very strongly about landscaping and that George Kaye and Associates had won many awards for their designs. Mr. Tonge also brought plans showing the building elevations and concluded that the building would match the Woodland Commons shopping center both in color and look. Chairman Sheldon noted that several Commissioners who were not present at the meeting had requested her to ask if the Harris Bank would consider reducing the 6 lane drive-thru to 5 lanes, leaving Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 2 more room for green space. She noted that the Commissioners were also concerned that there be sufficient clearance in the last drive- thru lane where the ATM would be located. Mr. Mayes responded that the bypass lane shown on previous plans has been _eliminated, but that they had increased the width of the drive- thru' lane where the ATM would be located to a 10 foot width and 12 foot height thereby allowing more than sufficient access for emergency vehicles. Chairman Sheldon asked if there were any safety concerns relative to the ATM in its position in the last aisle. Mr. Tonge stated that a video camera would be installed as per suggestion by the Police Department under the canopy. This would be a 24 hour camera and he noted there would be another camera in the ATM which is activated whenever a card is inserted. Chairman Sheldon asked if the Harris Bank had given any thought to additional ATM lanes in the future. Mr. Tonge replied that future ATM lanes are conceivable but due to extremely expensive maintenance requirements, it was somewhat unlikely. Commissioner Rosenston asked if there was really a need for 5 drive- thru lanes . Mr. Tonge stated he would prefer 5 drive-thru lanes to facilitate quick service and prevent any back up problems. Chairman Sheldon inquired if the signs over the drive-thru lanes which denote open and closed lanes would be easily read, as there were some problems of this nature at other facilities. Mr. Mayes said that the signs would be illuminated and should not be a problem. Mr. Mayes further stated that the plan would show one-way traffic circulation on the west drive going southbound to reflect the recommendation of the Village's traffic consultant. Commissioner Rosenston commented that a "do not enter" sign would need to be posted. Chairman Sheldon asked where the front door would be located. Mr. Mayes said the main entrance is on the south side of the Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 3 building. Mr. Mayes also noted that the handicapped parking spaces would now be located at the front door. Mr. Mayes then reviewed the materials to be used in construction of the building, noting that he would be using cut stone for the lower portion of the building. He also stated the roof line would screen the mechanical equipment on the roof and he stated that he would prefer to use a darker color for the roof to give the building a little more weight and individuality. Chairman Sheldon noted that a darker color would seem to make the bank appear more substantial and that it would be a nice contrast to the rest of the shopping center. • Mr. Manhard stated that they had added more parking spaces on the outlot. He also stated that both water and sewer lines were directed out toward Route 22 and that the building was to be constructed higher so that all water from the building and drive- thru lanes would flow into a gutter. He stated the site will have a grade of less than one and a half percent, so ponding will not occur. Chairman Sheldon asked about plans for snow removal for the facility. Mr. Manhard stated the snow would be plowed over the curb towards `.. the green spaces. Commissioner Rosenston asked who was responsible for the snow removal . Mr. Mayes responded that the Woodland Commons shopping center would take care of the snow removal and that the Harris Bank had an agreement with the developer for its removal . Commissioner Rhodes asked where the dumpster would be located. Mr. Mayes stated the dumpsters would be located in an enclosed area at the end of the drive-thru lanes and would be completely screened. The dumpsters would be pulled out for pickup by a waste removal company. He also noted that all of the bank 's daily bagged paper would be stored in this location for pickup and transfer to the main bank. Chairman Sheldon asked about the size of the vault. Mr. Mayes responded that the vault was approximately 8 1 /2 feet by 22 feet, containing 1400 boxes. �.. Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 4 Commissioner Charlette inquired about water retention on the lot. Mr. Manhard stated that the lot was connected to an existing storm water pipe which leads to a detention area at the main entrance to Woodland Commons. Commissioner Charlette also inquired what the height of the building would be. Mr. Mayes responded that the height of the building would be a total of 24 feet to the top of the screen. The building will be 18 feet high with a 6 foot screen on the roof. Commissioner Krug stated he had several questions he would have liked to ask the landscaping company if they were present. He also stated he was impressed with the landscaping plans as they have more character than usual . Commissioner Krug also expressed his approval of the one-way traffic configuration on the west drive and the fact that the handicapped parking spaces which would now be at the front entrance to the bank. Mr. Mayes inquired if it was possible to bring up the question of signs. Chairman Sheldon responded that the signage question was a matter ... for the Appearance Commission. However, she stated that it might be beneficial to check out the sign ordinance to determine the exact requirements and the possibility of a need for a variance. Commissioner Charlette asked where the night depository would be. Mr. Mayes replied that the night depository would be on the wall next to the first drive-thru lane. Moved by Commissioner Rhodes, seconded by Commissioner Rosenston that the Plan Commission recommend acceptance of the Harris Bank proposal based on Site Plan A-1 dated January 31 , 1991 , Building Elevations (sheet A-2 ) dated January 31 , 1991 , Landscape Plan dated January 31 , 1991 and Preliminary Engineering Plan (4 sheets) dated January 31 , 1991 , subject to one-way traffic configuration on the west drive going southbound and further subject to the placement of handicapped parking spaces at the front entrance to the building. Commissioner Rhodes further recommended that the roof of the bank be a darker color than the walls of the building as depicted on the exhibit presented to the Plan Commission. Commissioner Krug asked if there were any comments from the Police �► Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 5 Department and Fire. Department. Mr. Pfeil responded that the Village Deputy Fire Marshal had commented that the plan is acceptable and that the Police Department also found the plan acceptable with a suggestion to have a video camera installed at the ATM facility. Commissioner Rhodes thanked the Harris Bank for a well coordinated presentation. Chairman Sheldon called for a vote on the motion and the motion carried 4 to 0. CHAIRMAN'S REPORT Chairman Sheldon stated that despite the fact that the Plan Commission has worked very hard to assist in the completion of the Town Center there has been a great deal of unfair criticism by some residents and business people in the community for denying approvals for projects at Town Center. Chairman Sheldon pointed out that various projects had not been denied by the Plan Commission, but rather that the developers had not pursued approval after the first workshop. Chairman Sheldon also stated that there has been criticism leveled at the Plan Commission because there is no anchor store at Town ._. Center. However, Chairman 'Sheldon pointed out that no anchor has ever been proposed until recently. Chairman Sheldon also noted that Town Center did not have any holiday decorations or promotions for the holiday season. The Commission noted that Melvin Simon & Associates is one of the largest shopping center managers in the United States, yet Town Center does not seem to be progressing well . Chairman Sheldon concluded her comments by saying that the retail portion of Town Center needs immediate attention and that the Plan Commission suggest that Melvin Simon & Associates explain why Town Center has not achieved a stronger position in the marketplace. The Commission believes that variables such as rent and maintenance fees for tenants should be addressed in this explanation. Chairman Sheldon and the Commission recommended that the Village initiate some type of communication with the community explaining what has been accomplished at Town Center. The Commission noted that Town Center is a mixed-use development and various projects such as the Post Office, the Michael Reese HMO, the Village Rotary Green and the Town Place residential area are all being implemented. ..� Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 6 Chairman Sheldon asked for a polling on the recommendation and all. Commissioners were in favor of the recommendation. `-� Chairman Sheldon then asked Mr. Pfeil to summarize the recommendation and present same to Mr. Balling as soon as possible. FUTURE AGENDA SCHEDULE Mr. Pfeil said the February 13th agenda would include a Public Hearing for Condell Medical Center and a second workshop for the Town Center Preliminary Plan change. STAFF REPORT - None ADJOURNMENT Moved by Commissioner Rhodes, seconded by Commissioner Charlette, and unanimously carried, to adjourn. Chairman Sheldon adjourned the meeting at 8:50 p.m. Res fully ubmitted, Fay Rubi , ecording Secretary APPROVED BY: BARBARA SHELDON, Chairman Buffalo Grove Plan Comm.-Regular Meeting-February 6, 1991 ,Page 7