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1991-01-09 - Plan Commission - Minutes SPECIAL MEETING BUFFALO GROVE PLAN COMMISSION January 9, 1991 The meeting was called to order at 7: 30 p.m. in the Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners Present: Chairman Sheldon Mr. Braiman Mr. Charlette Mr. Krug Mr. Rhodes Mr. Rubin Mr. Rosenston Commissioners Absent: Ms. Howard Mr. Goldspiel Also Present: Mr. John A. Mayes, Mayes & Vostal Mr. John G. Byrnes, Harris Bank Ms. Sarah K. Nadelhoffer, Gordon & Glickson Mr. Joseph Cohen, Zale Group Mr. Marc K. Schwartz, Batler & Schwartz Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES - None COMMITTEE AND LIAISON REPORTS Commissioner Braiman reported on the Village Board Meeting of January 7 , 1991 at which the following items were discussed: 1. Westchester Estates Phase 2 - Public hearing was continued to the Board Meeting of January 21, 1991 when the annexation agreement and ordinances are scheduled to be acted on. 2 . Weiland Road Industrial Park (Abbott Contractors) - Public hearing was continued to the Board Meeting of January 21, 1991. 3 . The Amoco station at Route 83 and Buffalo Grove Road received a recommendation by the Appearance Commission for approval of a new island and two gasoline pumps. Commissioner Braiman asked why the Plan Commission did not review the site plan. Mr. Pfeil replied that the property is zoned B-2, there is no Buffalo Grove Plan Comm. -Special Meeting-January 9, 1991-Page 1 P.U.D. on the property and the proposed addition does not require a Preliminary Plan under the Development Ordinance. 4 . An Action Kids child care operation proposed for Woodland Commons was referred to the Plan Commission. 5. Hamilton Partners is requesting a rezoning of the Chevy Chase Business Park East from B-3 to 0 & R district, and amendment of the approved P.U.D. Angus Chemical Company is the proposed tenant for a new building at the Business Park. WOODLAND COMMONS - PROPOSED HARRIS BANK FACILITY -- WORKSHOP #1 Sarah Nadelhoffer of Gordon and Glickson stated that she is the attorney representing Harris Bank. A bank use is a permitted use in the Woodland Commons B-3 P.U.D. , but all uses are subject to Village approval. Ms. Nadelhoffer introduced John Byrnes of Harris Bank. Mr. Byrnes stated that the Harris Bank had negotiated a lease with the Zale Group for Outlot A for a 4, 000 square foot facility at the northeast corner of Route 22 and Buffalo Grove Road. Mr. Byrnes stated that he felt it was appropriate for a bank to open within the Woodland Commons Shopping Center as it would draw a considerable amount of business into the shopping center. Mr. Byrnes noted that one of the Village Board members had indicated that a restaurant would be a more appropriate use for the location, �., but both the Zale Group and Harris Bank think Outlot A is a good location for the proposed banking facility. Mr. Byrnes referred to Site Plan A dated December 11, 1990 which was distributed in the Plan Commission packet. Mr. Byrnes said Plan A has been revised as shown on Site Plan A-1 dated January 8 , 1991. Mr. Byrnes stated several changes had been added on Site Plan A-1 which include an expanded bypass lane, which had been expanded to a 10 foot width and 12 foot height in order to accommodate emergency vehicles and a relocated refuse area. They had also expanded the green area on the north side of the drive- thru facility. Mr. Byrnes noted that the Village staff prefers Site Plan D which locates the drive-thru facility on the south side of the bank along Route 22 . Mr. Byrnes indicated that Harris Bank prefers the drive- thru on the north side because it would be more aesthetically attractive and would prevent problems with the sun affecting the vision of the bank tellers. Mr. Byrnes said that Harris' Lake Barrington Shores facility has the drive-thru lanes on the south side of the bank and the sun blinds the tellers. Mr. Byrnes said the proposed drive-thru facility would have six lanes accommodating 36 cars. °"' Buffalo Grove Plan Comm. -Special Meeting-January 9, 1991-Page 2 Commissioner Braiman inquired about the direction of traffic and the adequacy of stacking space on Plan A-1. Mr. Byrnes said traffic would enter from the east, travel through the site and exit on the south side of the bank. He stated that traffic flow and stacking space is adequate on Plan A-1 and he does not think traffic would back up into the adjacent access aisle in the shopping center. Mr. Byrnes commented that Harris ' senior teller has indicated that the Lake Barrington Shores facility rarely has more than 10 total cars waiting in the drive-thru facility, which has four lanes. Mr. Mayes distributed copies of Site Plan A-i to the Commissioners. Mr. Mayes commented that Plan D separates traffic better than Plan A-i but it creates more difficult turning movements for customers and reduces landscaping around the building. Also the roof treatment for the building entrance on Plan D is less attractive than Plan A-1. Mr. Mayes said Plan A-1 complies with the Village requirement for vehicle stacking at the drive-thru and provides adequate clearance and access drive width for fire trucks and emergency equipment. Commissioner Rhodes asked about the width of the access aisles. Mr. Mayes said the aisles are 24 feet wide, but a 26 foot width will be provided to comply with Village Ordinance. Chairman Sheldon inquired as to how many employees will be staffing ... the facility. Mr. Byrnes stated there would be 7 - 10 employees at the facility. Chairman Sheldon asked if the design of the bank would be integrated with the rest of the Woodland Commons shopping center, and she asked how storm water drainage will be handled. Mr. Mayes stated it was their desire to have this facility integrated with the rest of the development relative to the types of materials and design features. He commented that his firm had designed the bank at Bannockburn Green, which he thinks fits very well with the design of that shopping center. Mr. Mayes indicated that Manhard Associates was the engineer for the Woodland Commons shopping center, and Harris Bank will use Manhard on their project. He indicated that drainage will flow east from the bank site to a storm water retention pond in the shopping center. This retention pond has been designed to accommodate water from the bank site. Mr. Mayes said the bank site will have a high spot under the canopy of the drive thru so that water will drain away from this area to prevent ice build up in the winter. �... Buffalo Grove Plan Comm. -Special Meeting-January 9 , 1991-Page 3 Chairman Sheldon asked how long it would take to construct the bank facility. Mr. Byrnes stated they expected completion in September or October of 1991. Chairman Sheldon asked which site plan the bank prefers. Mr. Mayes said the bank prefers Plan A or A-1 with the drive-thru lanes on the north side of the building. Mr. Pfeil said Village staff prefers Site Plan D because it is a better plan for efficient traffic circulation on the site. He indicated that he had discussed the plans with Ken Carmignani, the Village traffic consultant, and Mr. Carmignani commented that he prefers Plan D also because of the traffic circulation advantages. Commissioner Rosenston asked if there are existing banks that use a circulation plan like Plan A-i and, if so, does the circulation plan cause traffic accidents. Mr. Mayes replied that many banks use a traffic circulation plan like Plan A-1, and his clients say that this circulation plan is not a problem. Commissioner Rosenston said he prefers the entrance of the bank to be on the east because it would minimize traffic conflicts. V Mr. Mayes indicated that the entrance to the bank affects the floor plan and it may need to be on the south side of the building. He commented that the bank will be a full service facility including loans, real estate closings, and a vault for customer use, so only approximately 45 percent of the transactions at the bank will be handled through the drive-thru facility. In his opinion traffic circulation will not be a problem at the site. Chairman Sheldon asked about the ATM location and commented that visibility is needed for security. Mr. Byrnes stated that there will be spotlights highlighting the ATM at this facility. Commissioner Braiman asked how many cars would be going through the drive-thru and using the ATM. Mr. Byrnes responded by noting that roughly 1700-2000 transactions per month were conducted through the ATM but he was not sure how many cars actually went through the ATM. Commissioner Rosenston commented that Plan D is not as aesthetically attractive as Plan A-1. �.. Buffalo Grove Plan Comm.-Special Meeting-January 9, 1991-Page 4 Commissioner Braiman said he prefers Plan A-1 because of aesthetics, and he asked if the building could have two entrances. Mr. Mayes stated the FBI advised against more than one entrance, `-� but there would be a second emergency exit. Commissioner Braiman asked if the drive-thru could be reduced or scaled' down. Mr. Byrnes stated the proposed six lanes would reduce waiting time during the bank's peak hours. Chairman Sheldon inquired about the hours of operation for the facility. Mr. Byrnes replied that the hours of the drive-thru would be 7: 00 a.m. to 6:30 p.m. The normal banking hours would be 8 : 30 a.m. to 5: 00 p.m. and the drive-thru would also be operating from 7: 30 a.m. to 12: 30 p.m. on Saturdays. Commissioner Braiman asked if the turning radius would be adequate for the drive-thru on Plan A-1. Mr. Mayes said the turning radius would be adequate for vehicles entering the drive-thru, and a lot of customer traffic would come from the east by using the main entrance from Route 22 into the shopping center. Commissioner Braiman asked about the proposed landscaping plan. Mr. Mayes said the Zale Group would be providing landscaping adjacent to the bank as part of the approved landscaping plan for Woodland Commons, but the bank is interested in adding some landscaping in the set back areas along Buffalo Grove Road and Route 22, and the bank will have landscaping around the building. Chairman Sheldon asked if the drive-thru facility could be on the east side of the bank. Mr. Mayes said if the drive-thru was on the east there would be no room for vehicle stacking. Commissioner Rhodes indicated that Plan A-1 is acceptable. Commissioner Krug asked if the dumpster location in Plan A-i has access for service trucks. Mr. Mayes said the dumpster would be wheeled out of the enclosure to the waiting service trucks, although the area was wide enough to allow access to the service trucks, if necessary. Buffalo Grove Plan Comm. -Special Meeting-January 9, 1991-Page 5 Commissioner Krug asked if two or three handicapped spaces would be provided on Plan A-1. Mr. Mayes said that two spaces are required, but a third space will be adjacent to the site in Woodland Commons. Commissioner Braiman said it would be best to have a building entrance on the south because the facade would be more attractive and it would provide better access for customers. Chairman Sheldon asked which plan has more green area. Mr. Mayes replied Plan A-i has more green area because it includes planting on three sides of the building and the landscape strip on the north side of the site. Commissioner Rosenston asked if the building could be flipped to place the drive-thru on the east. Commissioner Rubin said that alternative would not provide enough stacking. Chairman Sheldon requested a polling concerning the Commissioners' site plan preferences. She asked each Commissioner to comment on Plan D. Commissioner Krug indicated a preference for Plan D, but Commissioners Braiman, Charlette, Rhodes and Rosenston were not in favor of Plan D. Commissioner Rubin abstained. Chairman Sheldon said the polling indicates that Plan A-i is the preference of the Plan Commission. Commissioner Rhodes noted that Mr. Pfeil has indicated the development does not require a public hearing, so the developer should provide a landscaping plan, elevations of the proposed building, and a drainage plan for the next workshop. Mr. Pfeil recommended to the developer that the project engineer attend the next workshop, and he indicated that comments from the Police and Fire departments would be available for the workshop. Chairman Sheldon requested that the Village traffic consultant comment on Plan A-1. Commissioner Braiman asked when the traffic signal on Route 22 at the entrance to Woodland Commons would be in operation. Joe Cohen of the Zale Group said the signal would be ready in August, 1991. �"' Buffalo Grove Plan Comm. -Special Meeting-January 9, 1991-Page 6 Commissioner . Braiman commented that although Plan A-i is the preference of the Commission, he wants to look at some alternate plans that would keep the drive-thru facility away from Route 22 and also have a good traffic circulation pattern. Mr. Mayes stated that he would develop an alternate plan for the Commission's review. Ms. Nadelhoffer requested that the second workshop be scheduled as soon as possible so that the bank could maintain its development schedule. TOWN CENTER PRELIMINARY PLAN CHANGE, PHASE II OF RETAIL AREA -- WORKSHOP #1 Marc Schwartz, the attorney representing Melvin Simon & Associates, indicated his client was not able to attend the workshop because of inclement weather, and he requested that the workshop be continued to the next available agenda. Chairman Sheldon asked Mr. Pfeil when this item could be rescheduled. Mr. Pfeil indicated that the item could probably be scheduled for the January 23 , 1991 meeting. *a.. CHAIRMAN'S REPORT Chairman Sheldon requested that Mr. Pfeil distribute a copy of the updated Chamber of Commerce Village map to each Commissioner. FUTURE AGENDA SCHEDULE Mr. Pfeil indicated that a public hearing for the Cherbourg Townhomes concerning deck sizes, and a workshop for Condell Medical Center's Immediate Care Facility are scheduled for the January 16, 1991 meeting. PUBLIC COMMENTS AND QUESTIONS - None STAFF REPORT Commissioner Krug commented that a comprehensive traffic study for the Lake Cook Road corridor as far east as the Northbrook area is needed to coordinate and manage traffic in the area. Buffalo Grove Plan Comm.-Special Meeting-January 9, 1991-Page 7 Commissioner Braiman said that the Commission needs to review the proposed Lake Cook Road/Milwaukee Avenue overpass and right of way requirements when the Chevy Chase Business Park East matter is reviewed. ADJOURNMENT Moved by Commissioner Rhodes, seconded by Commissioner Braiman to adjourn. The motion carried and Chairman Sheldon adjourned the meeting at 9: 00 p.m. ://4 4/ ‘ Fay Rubin, ecording Secretary • APPROVED BY: BARBARA SHELDON, Chairman v Buffalo Grove Plan Comm.-Special Meeting-January 9, 1991-Page 8