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1974-07-10 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Winston Square - Buffalo Grove Veterinary Clinic Fire Station July 10, 1974 Chairman Carl Genrich called the meeting to order at 8:43 p.m. , July 10, 1974, in the Municipal Building, 50 Raupp Boulevard. Commissioners Present: Mr. Genrich, Chairman Mr. Haarr Mr. Harris Mr. Shields Mr. Goldspiel Commissioners Absent: Mr. Gamm Mr. Keister Mr. Mendenhall Also Present : Dr. William Fabian, B.G. Vet. Clinic Mrs. Suzanne Fabian, B.G. Vet. Clinic Mrs. Sylvia Brooks , B.G. Vet. Clinic Mr. Raymond W. Knoeppel, Fire Station Approval of Minutes Commissioner Haarr moved to approve the minutes of June 5, 1974, and Commissioner Shields seconded the motion. Upon vote, the motion was unanimously carried. Commissioner Haarr moved to approve the minutes of June 19, 1974 and Commissioner Goldspiel seconded the motion. The motion carried that the minutes be approved subject to the following changes : Page 1, add new paragraph 2 (making existing paragraph 2, paragraph 3) : Commissioner Haarr requested that it be brought to the attention of the Village Board that a final plat had not been received. Commissioner Haarr informed Mr. Ryan and Mr. Knoeppel that by ordinance building permits cannot be issued until final plat has been approved by the Plan Commission and the Village Board. Also add Mr. Raymond W. Knoeppel and Mr. James T. Ryan to the attendance roster. Winston Square - Plat of Dedication Chairman Genrich reported that he had requested a representative from Centex and School District 102 to be present at the meeting to review the Plat of Dedication. He received a letter from Mr. Kaplan and a letter from Mr. Koenen, both of Centex, stating they could not be present, but reviewing the reasons for the difference in the shape of the school site on the plat of dedication vs . the original development plan. Chairman Genrich stated he had received no communication from the School District, but it was indicated information would be forthcoming. Commissioner Goldspiel Plan Commission Page 2 7/10/74 moved to table the matter and Commissioner Shields seconded. Motion was unanimously carried. Commissioner Haarr stated he would like at least 1 copy of the revised plan from Centex. Commissioner Genrich summarized the Plan Commission's requests in this matter: 1. School District should be present or send sufficient document. 2. Will reconsider this matter at July 24 meeting. 3. Centex should be represented or information that would identify the final configuration of the site plan. 4. The Commission secretary was requested to send letters with the Commission's requests to District 102 and Mort Kaplan. In addition, a copy of the minutes should be sent to Mr. Kaplan. Buffalo Grove Veterinary Clinic Dr. William Fabian presented the Commission with a Petition for Annexation, a cover memo called a "Proposed Annexation Agreement" and Exhibit A of Parcel 1 and Exhibit B of Parcel 2 and Exhibit C showing the original plat of survey for the 2 parcels. Dr. Fabian read the proposed annexation agreement and showed photos and renderings of the buildings involved. He stated since this is near to the proposed town center the present structure would reflect the character of Buffalo Grove in its old days . He would like not to disturb the existing landscaping. The outside of the structure would be redecorated in earthtone colors and the porch would be enlarged for easier ingress and egress. A con- siderable amount of ground lighting would be installed to high- light the landscaping. Two small rooms exist in the upstairs of the house. One would be used for an office and the other for a facility to stay overnight in case a patient required this attention. Adjacent to the house on the north is a driveway with a barn structure which is currently used as a garage. Dr. Fabian stated he plans to use this as a garage and storage area. Perhaps this would be decorated in the flavor of the house. In the back of the house he would like to build an addition that would be built with specifications for keeping animals overnight. This addition would blend with the other buildings . The parking area would be asphalted with diagonal parking. As the office would work on an appointment basis there would not be a heavy flow of cars at anyone time. Dr. Fabian showed the remodeling changes for the interior of the house. The side door will be used for patients leaving. No outdoor facilities will be used, everything will be inside. The exercise runs will be in the building. Plan Commission Page 3 7/10/74 Chairman Genrich inquired if Dr. Fabian had an acre of land at this time, and he replied, "Yes" . Commissioner Haarr requested a representation of what the building will look like on the lot. This would include the new addition, what the final configuration will look like as well as the parking area. Dr. Fabian stated Parcel 1 has a beauty shop and locksmith shop in a common building. He stated the addition to his building will be solid masonry with soundproofing included. The basement will not be used except for laundry facilities. Chairman Genrich inquired if Mrs . Sylvia Brooks intended to carry on business as usual without any changes , and she stated she did. Dr. Fabian stated he worked in Northbrook over 6 years and lived in Wheeling and Buffalo Grove. He stated the community is growing and is a very dynamic community and he feels the north portion of the Village is showing great growth potential and would be a good loca- tion for his practice. He said there is a great shortage of veter- inarians in the country and if there is competition in the area the service can only improve. Chairman Genrich summarized the following: 1. A public hearing will be held on August 7. 2. The Plan Commission would like to have the petitioner provide site plan with building, and additions on lot, including parking. 3. Requested petitioner to call Dan Larson and see if he would need to appear before the Appearance Commission before going to the Board. 4. Requested petitioner to provide list of adjoining property owners for notification of public hearing. - 5. Requested recommendation of Building Inspector relative to converting the building with emphasis on the feasibility of the structure. 6. The property around the structure is zoned R-4 and the Plan Commission requested to know what the surrounding plating is including showing where the surrounding property lines fall. 7. A copy of the minutes should be directed to Dr. Fabian. Fire Station Mr. Raymond W. Knoeppel presented the Commission with a plat of subdivision. He stated Mr. Seaberg is on vacation and has not been available for his signature on the plat. He stated the easements are not shown because they are not aware of where they are at. In reviewing the Subdivision Regulations in preparing the final plat it was discovered the setback line had been omitted, but Mr. 1 Plan Commission Page 4 7/10/74 Knoeppel stated he would add that in his office before presenting it to the Village Board. A line for the signature of the Plan Commission Secretary was also omitted. A letter stating the required monuments will be placed was also requested by the Commission. Commissioner Haarr moved to approve final plat of the Lemke Subdivision/Wheeling Township Rural Fire Protection District dated July 9, 1974 subject to the addition of a 25 ft. building setback line, a letter of agreement on placement of permanent monuments , and a place for the Plan Commission Secretary to sign the final plat. Commissioner Shields seconded and upon vote the motion carried. Commissioner Goldspiel abstained. Board of Zoning Appeals Changes Commissioner Goldspiel stated the Village Board had adopted the majority resolution from the Plan Commission regarding the sharing of responsibilities with the Board of Zoning Appeals and the Commission. He stated a minority report had been submitted with the Plan Commission recommendation. Commissioner Goldspiel reported on a public transportation article that was of interest to the Commission. He will draft a statement on public transportation and present it to the Commission for its review. Dundee Road Landscaping Commissioner Haarr stated he felt the Commission should write a letter to the State Highway Department with the endorsement that the Plan Commission would like to see the beautification of Dundee Road completed. Commissioner Harris stated he questioned whether we could write a letter as the Board had already done so. After discussion it was decided that Commissioners Haarr and Harris will draft a letter and prepare a resolution to be sent to the Highway Department. This will be reviewed at the July 24 meeting for the Commission's action. Flood Plain Ordinance Chairman Genrich stated he had received a draft of the Flood Plain Ordinance prepared by the Flood Control Committee from Verna Clayton. He requested Howard Keister to be chairman of a committee to review this matter with Commissioners Haarr and Goldspiel serving on this committee. Chairman Genrich stated this matter will be put on the August 21 agenda. Open Meeting Law Chairman Genrich reported he had received a letter dated June 21, 1974 from the Village Clerk indicating the requirements under the Open Meeting Law of Illinois . Plan Commission Page 5 7/10/74 Commissioner Haarr distributed recommended changes to the zoning ordinances. Another sheet of information will be coming in the future. This will be discussed on August 21. Future agenda schedule : July 24 8:00 p.m. - Ebben Property Public Hearing 9:30 p.m. Winston Square Also: Letter to Highway Dept. August 7 Buffalo Grove Veterinary Clinic Public Hearing August 21 Workshop Session The meeting adjourned at 10:28 p.m. . Respectfully submitted, { LL GILD L� N.PDZe a born Recording Secretary I APPROVED: / // /Pc / 4 / tic4 Carl Genrich, Chairman PRELIMINARY MINUTES - NOT APPROVED