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1975-03-05 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION RANCH MART March 5, 1975 Chairman Carl Genrich called the meeting to order at 8:30 p.m. , March 5, 1975, in the Municipal Building, 50 Raupp Blvd. Commissioners Present: Chairman Genrich Mr. Haarr Mr. Mendenhall Mr. Harris Mr. Keister Mr. Shields Mr. Goldspiel Commissioners Absent: Mr. Gamm Mr. Jacobs Also Present: Mr. Bill Balling Mr. Ken Rodack Representatives from League of Women Voters Approval of Minutes Commissioner Shields moved to approve the minutes of February 19, 1975, and Commissioner Keister seconded. The motion carried that the minutes be approved subject to the following change: On page 2, Paragraph 3, the word "preliminary" should be added before "approval " in line 2. Commissioners Haarr and Harris abstained. Zoning Map Mr. Balling presented the Zoning Map which has to be revised by March 31 . He stated that, basically, the zoning changes that have occurred in the past year are: 1 . Phoenix Development zoned R-9 special use 2. Ebben Parcel zoned B-1 3. Marquardt Property zoned B-4 4. Village Public Works Garage - The ordinance is drafted but it is not zoned yet and will be on the agenda when the ordinance is drawn up. It is dated for 3/75. 5. Simpson Property zoned B-2 (was incorrectly zoned in 1965) The Plan Commission asked Ir. Balling to do the following: 1 . At Commissioner Goldspiel 's request he will have a legend put on the map which stipulates some wordage on limitation such as "see the Zoning Ordinance amendment." Revised and Corrected 3/19/75 Plan Commission Page 2 March 5, 1975 2. Check on the underlying zoning classification for Village-owned property. 3. Check the designation of the White Pine strip as Village property with underlying zoning. 4. Send a copy of the fire station ordinance to Commissioner Haarr. 5. Check on a reverter clause for B-3 and M-3 property at Buffalo Grovc Road and : t. Send a copy of Mr. i;aysa's opinion and Board of Zoning Appeals minutes to Commissioner Haarr. official Map Mr. Balling stated that the Official Map was adopted with the Comprehensive Plan in "ovember 1B73. It should be reviewed on an annual basis and it was his opinion that it should Be done at the time the Zoning Map is revised. Mr. Balling stated that the revised date had been added in th-e legend and the following changes or corrections were shown on the man: 1 . The Buffalo Grove Road realignment heteeen Bundee any. Hintz Boads is shown as an existing road and should to changed to a proposed road. 2. Annexation which occurred last year for Marquardt 3. The street additions as presented in the Capital Improvement Program: a. Thompson Boulevard from Arlington Heights Road to Buffalo Grove Road L. Arlington Heights Road north to Thompson Boulevard c. Extension of Buffalo Grove Road should be shown as an additional major street. d. Addition of a collector street for Horatio Boulevard oroposed e. Addition of a collector street for ' ahogany Boulevard Proposed 4. The approved sidewalks as defined in the Capital Improvement Budget are shown. 5. Bike trail along Arlington Heights Road to Twisted Oak. This is the only bike trail provided for in the Capital Improvement Budget. The Plao ro irission asked that t' hi e at he 'xtended to Lake Coo:. Thad because it is in the FAUS System and would be funded. They also asked that the sidewalks not be shown unless they are separate from the streets. Commissioner foldspiel inquired what the legal effect of having proposed streets on the official map is. Mr. Balling stated that the Village can have more negotiation power with developers and also if it appears on the Official Flap the Village has the right to purchase the land and make improvements in one year. Revised and Corrected 3/19/75 Plan Commission Page 3 March 5, 1975 Chairman Genrich questioned the proposed collector streets in the area where the Village Center is to be built. Mr. Balling stated that a traffic analysis is being done of that area and when it is done the map can be revised, if necessary. Ranch Mart Mr. Rodack stated that he was here to discuss an addition to the Ranch Mart Shopping Center and presented a plan showing this addition and proposed future additions. He asked that the Plan Commission give him direction as to what is required of him for approval . Mr. Balling stated that the Ranch Mart was one of the early projects and the Village does not have very good records on it. It was built before the Village had adopted the present zoning ordinance but has always been zoned for business. He could not locate the exact site plan but did present the original plan. The plan presented by Ir. Rodack was in conformance with the original plan in terms of location and parking. The addition they propose this year is in the section south of Mark Drugs. They hope to start building this almost immediately. It would be a two-story area with the first floor occupied by stores and the second floor would be for offices. In the future they plan to build additions to the north of Jewel and also tentatively plan to put a restaurant across from and to the south of the two-story addition. They plan to develop the area north of Jewel in 1976. The legend on the plan presented by Mr. Rodack stated the following information: Gross Store Area - 142,650 sq. ft. , Retail Floor Space - 88,440 sq. ft. , Parking Area Required - 265,320 sq. ft. , Parking Area Actual - 280,700 sq. ft. , Total Parking Spaces - 581 . The retail floor space includes offices, basements, balconies, etc. Mr. Rodack stated that the bowling alley is not included in their plans because it is under separate ownership and zoning. Commissioner Goldspiel asked whether a previous problem with the setback from Buffalo Grove Road had been resolved. Mr. Houck stated that they had petitioned the Village to change the ordinance and it now allows varying setbacks according to parking, grass, etc. Commissioner Goldspiel inquired about a loading area for the two-story building. Mr. Rodack stated that there is a hallway for the store area and the hallway connects to the back entrance. The second floor rear access is by stairs and elevator. Discussion followed on whether to accept the plans for the two-story addition as a final plan or preliminary plan and just how much of the Ranch Mart should this plan include. Revised and Corrected 3/19/75 Plan Commission Page 4 March 5, 1975 Commissioner Keister stated that without seeing the overall plan (all proposed buildings plus existing buildings) there was no way of knowing if they met the parking requirements. In regard to this Commissioner Haarr questioned the number of employees they anticipate working in these areas at one time because this is included in figuring the parking in the ordinance. Mr. Seaberg replied that if he could have the amount of floor space for the number of employees in the center as it exists today, he could project the figures. Mr. Rodack stated that they have lease requirements with Jewel that require a certain number of parking spaces. Commissioner Haarr stated that this plan could be approved with the stipulation that anything that is not developed within two years would have to come back before the Plan Commission. Mr. Rodack stated that he would have to do this anyway. Chairman Genrich stated that he felt B-3 zoning is broad enough that the developer has a lot of flexibility but the Plan Commission should look at the minimum requirements and standards in an overall nature. Commissioner Shields stated that we had three alternatives regarding what should be included in the plan presented to the Plan Commission. They are: 1 . Over-all plan I'I 2. New building alone 3. New building in relationship to the existing buildings only Chairman Genrich polled the members on the above. The vote went as follows: Commissioner Haarr - No. 3 with the stipulation that they include whatever improvements they plan to make on parking facilities at this time only, Commissioner Mendenhall - No. 3, Commissioner Harris - No. 3, Commissioner Keister - No. 1 , Commissioner Shields - No. 3, Commissioner Goldspiel - No. 3 with same stipulation as Commissioner Haarr and also include sidewalks. Commissioner Haarr suggested that they write in the area north of Jewel and the area where the restaurant is proposed "future phases" and don't dot a building or parking area in. Otherwise, he would be implying that the Plan Commission agrees with the building layout in these areas. Chairman Genrich stated that this plan will be labeled by the Plan Commission as Phase II, Mr. Rodack will bring in a plan with the new building in relationship to the existing buildings only on it and also with the stipulations on it requested by the Plan Commission. He will notify Chairman Genrich when he is prepared to do this. Liaison Report Commissioner Mendenhall reported that the following was among topics discussed at the Village Board meeting on March 3. 1 . Arlington Heights Road construction to the north - They resolved that the Village would pay for part, borrow Revised and Corrected 3/19/75 Plan Commission Page 5 March 5, 1975 money from Levitt to pay for part and Long Grove would pay for part. Levitt had agreed to loan money to Buffalo Grove interest free because they were partly responsible for the condition of the road due to the fact that they used it for their construction traffic. . 2. The name of a street in the Sandpiper Apartments was changed. Commissioner Mendenhall said he was told the residents had been notified. 3. The wage scale for the Village was approved. Consideration of Sections 13 and 18 of the Zoning Ordinance Chairman Genrich stated that this would be discussed at a future meeting because Commissioner Jacobs was not present and he was to have supplied some information in regard to this. Other Discussion Commissioner Keister questioned the possibility of putting up "walk" and "don't walk" signs at the intersection of Dundee Road and Arlington Heights Road. He stated that when Villa Verde is completed it would be a very busy intersection for pedestrians. Mr. Seaberg stated that they would request the Highway Department to do this if it proved necessary. Commissioner Haarr asked Mr. Seaberg if the contractor had been contacted regarding sidewalks along Dundee Road. Mr. Seaberg stated that they have and he has a definite commitment for sidewalks along Cambridge—on=the—Lake as far as the Cambridge subdivision. Commissioner Haarr asked him to look into sidewalks for the Cambridge subdivision and he will. Commissioner Harris stated that there were no signs or markings on the new section of Arlington Heights Road as you drive north indicating that you are approaching a divided road. Commissioner Goldspiel stated that there was no left turn sign on the left turn bay in this area either. Mr. Seaberg stated he would look into both of these situations. Commissioner Harris also asked if the ramps on Rt. 53 coming up on the north side of Dundee Road could be used as cloverleafs temporarily. This could correct the problem of cars backed up to turn left off of Dundee Road onto Rt. 53. Mr. Seaberg stated he would look into this also. Attendance of Plan Commission Members Commissioner Mendenhall stated that he wished to make some points concerning the attendance of the Commission members. They are: 1 . There should be a percentage of meetings attended as a requirement for being a member. _ Han LO mlisslof Page t, arch ^, 1,75 2. If a member misses a certain number of meetings in a row it would mean automatic removal . 3. The types of meetings we have had for the past six { �. t .e e months to ayear may have causes. poor attendance. 4 . rayhe we are having too many of these types of meetings which become monotonous after awhile. Commissioner heist r suac stet' that here should `r_ a com,iittee would decide on i; e number of meetings which, can '.ie '',issed and then the Commission as a whole would act upon it, rather then automatic dismissal . Commissioner ;Harr said that he did not think the information needed for the meetings was available to the Commission members in sufficient time. Commissioner Mendenhall suggested that the agenda he stacked so that if an item has to be dropped because of absence of a key commissioner there will be something to put in its place. Commissioner Goldspiel suggested that only official meetings be held and we cut down on the number of workshop meetings. The d A .e C3� 'ii S`i'C)i lets also,S0 S,iou i i a ro v i �'''° "�;i�� �;,i uL i.cSto r'e a r)^ro`J^t coming to the meeting. Commissioner Keister suggested that the items on the agenda should be more detailed so they know what to review on the subject before coming to the meeting. There was no further discussion and no action was taken. Future Agenda Chairman Genrich asked Commissioner Harris to have the revised annexation agreement ready for the next meeting, March 19. Meeting adjourned. Respectfully submitted, AaAti Linda Isonhart, ,ecor id'ng Secretary APPROVED: k < d, Carl Genrich, Chairman