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1975-04-16 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Ranch Mart Winston Square Phase III April 16, 1975 Chairman Carl Genrich called the meeting to order at 8 :15 p.m. , April 16, 1975, in the Municipal Building, 50 Raupp Blvd. Commissioners Present: Chairman Genrich Mr. Mendenhall Mr. Harris Mr. Keister Mr. Jacobs Commissioners Absent: Mr. Haarr Mr. Shields Mr. Goldspiel Also Present: Mr. Ken Rodeck, Ranch Mart Mr. Elmer Hamning-Project Manager for Winston Square Mr. Steve Bilheimer-Vice President, Centex Homes Mr. Bill Balling Mr. Karl Mueller-Prospective Member Approval of Minutes Commissioner Mendenhall moved to approve the minutes of April 9, 1975 , and Commissioner Keister seconded the motion. Upon vote the motion carried. Liaison Report Commissioner Jacobs stated that the Village Board had approved the plan and final plat for the Simpson Property contingent upon their filing a petition for annexation in the near future. The motion carried with one dissenting vote. Mr. Rathjen did not think the development should be approved until the 45 foot strip owned by Mr. Goldin is annexed. Ranch Mart Mr. Balling reviewed the Staff Report on the Ranch Mart dated April 14, 1975. He stated that the Staff had recomputed the square footage in the parking lot area for the report in order to meet the requirements for the B-3 Zoning District. The Staff Report excluded the square footage for the southern-most entrance drive, the northern entrance drive and the southerly east-west entrance drive. There is still an excess of parking. He added that there will be an unenclosed walkway which will tie in with the bowling alley. Plan Commission Page 2 April 16, 1975 Mr. Balling stated that the agencies that have to approve the plan yet are the Appearance Commission, MSD and EPA. The EPA and MSD must approve the plan prior to issuing a permit. Mr. Balling stated that technically a final plat of subdivision should be submitted for this phase but since there has been no change of ownership and this is a building extension, there need not be a final plat. Chairman Genrich asked that it be indicated to the Board that the Plan Commission agrees with the Staff that we can eliminate a final plat because there was no change in ownership. Commissioner Harris stated that he would like to see a final plat for the other two separate additions, however. Mr. Rodeck stated that the owners are Trustee #42809 which is held by Chicago Title and Trust. This would be Gregg Builders which is made up of a partnership consisting of Mr. Herbert Dorner, Mr. Ernest Dorner, Mr. Albert Frank and Mr. Luba Friedman. In response to a question from Commissioner Jacobs, Mr. Rodeck stated that a lease is going out to a Hallmark Card and Gift Shop and that a travel agency is ready to sign a lease. They are also talking to a number of professional office people for offices on the second floor. Mr. Rodeck stated that they anticipate starting construction June 15 or July 1, depending on when they can get permits. Completion is scheduled for around October or November of this year. Mr. Mueller asked Mr. Balling if the Fire Department has looked at the plat and plan for access to the structures and if they concur with it? Mr. Balling responded that they have looked at it and concur with it. In response to a question from Mr. Mueller, Mr. Rodeck stated that from the back of the Jewel to the retaining wall of the tennis courts there is 78 feet for trucks to turn around. He added that all the fire hydrants are existing and are external. Jewel is the only store in the shopping center at present with a sprinkler system but they will probably have to put one in the new building. Mr. Genrich stated that when he was in the Jewel late one night he noticed there were a lot of cars for the bowling alley. As a result, he asked Mr. Balling to check and see if they have enough parking spaces under the ordinance and he indicates in a report dated April 16 , 1975, and marked Exhibit B, that they do. Commissioner Jacobs inquired about the rental cost for the building. Mr. Rodeck stated that it was approximately $6.50 to $7. 00 a square foot. Plan Commission Page 3 April 16 , 1975 Commissioner Mendenhall moved to approve ,the final plan as presented (the store and office space addition of 25 ,900 sq. ft. ) per Exhibit A, dated January 1975. Commissioner Harris seconded the motion and the following vote was taken: Commissioner Mendenhall yes Commissioner Jacobs yes Commissioner Harris yes Commissioner Keister yes The motion carried unanimously. Commissioner Harris requested Mr. Rodeck to mark the new section on the plan before presenting it to the Board. Mr. Rodeck did so at this time. Mr. Rodeck asked if he could set up a meeting with the Plan Commission on the next phase of the Ranch Mart Apartments. Chairman Genrich asked him to work with Mr. Balling regarding this and the Plan Commission will put it on the agenda. Chairman Genrich appointed Commissioner Mendenhall to be responsible for presenting this to the Village Board for the Plan Commission. Simpson Property The Plan Commission authorized the Chairman and Secretary of the Plan Commission to sign the official plat when they have been notified by the Staff that they are in possession of the letter granting the necessary utility easements as required for this property. Winston Square Mr. Hamning stated that he has been working on the problem of what could be done to provide a link with the school site and recreation area. The revision made to accomplish this was to remove the single family homes on lots 156-161, take the townhouses from envelope 227 and put them where the single family homes were and place single family homes in the area where envelope 227 was. This would make the outlot in question 40 feet. Commissioner Mendenhall stated that he felt this was an improvement from the previous plan. Commissioner Harris inquired what the reason was for off-setting the green areas in the townhouses. Mr. Hamning replied that it was because of the variation in the number of units. Commissioner Keister asked if there were the same number of total units in the revised plan as in the previous one. Mr. Hamning replied that there were. In response to a question from Commissioner Jacobs, Mr. Hamning stated that there were a total of 420 or 422 units, 245 of which are in Phase III. I III II UII1LUL Plan Commission Page 4 April 16 , 1975 Commissioner Mendenhall inquired about the possibility of filling the 40' open space with crushed rock and thereby allowing through access for Fire Department equipment and cutting off the north-south street, Buckthorn Terrace, in order to provide a more conducive traffic pattern between the park and school site. Commissioner Harris inquired what fire district Winston Square is in. Mr. Balling replied that it is in the Long Grove Fire District. Commissioner Harris asked that Mr. Balling check with the Long Grove Fire Department and make sure they do not object to this plan. Chairman Genrich asked Mr. Balling to meet with Mr. Dettmer and an official from the Long Grove Fire Department on this matter before it comes before the Board and include the results of this meeting in the Staff Report that will be presented to the Board. Commissioner Keister asked what the answer was to a memo sent to Mr. Larson requesting the Staff to work with the developer to see if a better vehicular movement could be obtained with regard to the north-south feeder street called Pin Oak Terrace. Mr. Balling replied that they would be encroaching on the school property and the linden trees if this street were changed. The Appearance Commission would not give their approval if the linden trees were removed. Mr. Harris questioned the variations in setback on the plan. Mr. Hamning stated that the original plan had 20 foot setbacks but the Appearance Commission wanted the variation in setbacks so that they would not all be identical. Chairman Genrich stated that he felt that because of the new Board members, once the Plan Commission is in agreement with this plan they should recommend their approval of the concept before the developer goes any further in terms of engineering to make sure there are no problems. Commissioner Mendenhall moved that the Plan Commission indicate to the Village Board its approval of the developer' s revised plan for Phase III of the Centex-Winston Square Development (document received by the Plan Commission April 16 , marked Exhibit A) with the understanding that the developer requires this Board consideration prior to developing their final plan and final plat for Phase III. Commissioner Jacobs seconded the motion and the following vote was taken: Commissioner Mendenhall yes Commissioner Keister yes Commissioner Harris abstain Commissioner Jacobs yes The motion carried. Chairman Genrich appointed Commissioner Keister as liaison with the Village Board in this regard. Revised and Corrected 5/21/75 Plan Commission Page 5 April 16 , 1975 Commissioner Mendenhall stated that he felt the plan approved was a prime example of overplanning and quite different from the plan originally presented to the Plan Commission. However, this is the best we can make of it at this point. He added that the original plan was a very good one, but the various governmental bodies and their desire to preserve trees, preserve open green area plus school site revisions, and other requested changes has significantly altered this plan. Commissioner Keister stated he was in agreement with Commissioner Mendenhall. Meeting with Village Board Commissioner Harris made a motion that the Plan Commission make a request of the new Village President that the Village Board meet with us in the very near future. Commissioner Mendenhall seconded the motion. A vote was taken and the motion carried. Zoning Board of Appeals Commissioner Jacobs stated he will meet with the Zoning Board of Appeals in May. Adjournment Commissioner Harris made a motion to adjourn and Commissioner Keister seconded the motion. The meeting adjourned at 10 :00 p.m. Respectfully submitted, aJ 'nda Isonhart, Recording Secretary APPROVED:(//-- Carl Ge rich, Chairman