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1975-10-15 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Simpson-Goldin, Strathmore Grove Unit II, & Poppin Fresh Pies October 15, 1975 Chairman Genrich called the meeting to order at 8:10 p.m. , October 15, 1975, in the Municipal Building, 50 Raupp Boulevard. Commissioners Present: Chairman Genrich Mr. Mendenhall Mr. Keister Mr. Shields Mr. Goldspiel Commissioners Absent: Mr. Harris Mr. Jacobs Also Present: Mr. James Herbst, Poppin Fresh Pies Mr. David Potter, Bank of Buffalo Grove Mr. Daniel Light , L. B. Andersen & Co. , Inc. Mr. William Simpson, Simpson-Goldin Ms. Gail Braband, Prospective Member Mr. Mel Kandel, Prospective Member Mr. G. William Phillips, Prospective Member Mr. John Marienthal, Trustee Mr. Chuck McCoy Simpson-Goldin The final plat for the Simpson-Goldin property was presented to the Plan Commission for approval. Commissioner Goldspiel stated that the Plan Commission had reviewed the October 1 final plat of the Willowmere subdivision and found that they still lack the five requirements shown in the minutes of the Plan Commission of April 9, 1975. These requirements are: 1. Utility easements be delineated 2. Show two permanent monuments on the northwest corner and southeast corner 3. Present a letter of intent to place concrete monuments 4. Show a setback line for Dundee Road 5. Signature line for the Village Engineer Commissioner Goldspiel added that because of the change in configuration of the property, we would now need a setback line on Buffalo Grove Road and additional monuments so that all corners of the subdivision would Plan Commission Page 2 October 15, 1975 be delineated. Chairman Genrich asked Mr. McCoy for a determination of what should be done if there are not any utility easements on a piece of property. Would someone need to certify that there are not any utility easements? Mr. McCoy replied that he would check on this. Strathmore Grove Unit II Chairman Genrich informed the Plan Commission that he had received the letter from the postmaster stating that he saw no conflict with the street names for this development. Commissioner Mendenhall moved that the Plan Commission approve the final plat of Unit II Strathmore Grove. Commissioner Keister seconded the motion. Commissioner Goldspiel stated that the plat still showed the sidewalk easements on both sides of the U-shaped streets. Commissioner Mendenhall stated that this was how it was approved in the Village Board minutes with the understanding that they would build on one side and then the other, if needed. The following vote was taken: Commissioner Mendenhall yes Commissioner Shields yes Commissioner Keister yes Commissioner Goldspiel yes The motion carried unanimously. Chairman Genrich and Commissioner Mendenhall signed the linen for the Strathmore Grove final plat. Oak Creek The Plan Commission reviewed the plat of street dedication for the Oak Creek condominiums and upon the advice of Mr. Shields, Mr. Genrich will check into this further. Approval of Minutes Commissioner Keister moved to approve the minutes of September 3, 1975, and Commissioner Mendenhall seconded the motion. The motion carried that the minutes be approved subject to the following change: On page 3, last line , change Arlington Heights Road to Fremont. Commissioner Goldspiel moved to approve the minutes of September 17, 1975, and Commissioner Keister seconded the motion. Upon vote the motion carried. Poppin Fresh Pies Present in this regard were Mr. James Herbst, Poppin Fresh Pies, Mr. David A. Potter, Bank of Buffalo Grove, and Mr. Daniel Light , L. B. Andersen & Co. , Inc. Mr. Herbst distributed copies of the menu, copies of a brochure, a landscape development plan dated 10/15/75, and a plat of survey dated 9/17/75. These are listed in the Exhibit File as numbers 1015-1, 1015-2, 1015-3 and 1015-4 respectively. Revised and Corrected 11/19/75 Plan Commission Page 3 October 15, 1975 Mr. Herbst stated that Poppin Fresh Pies is owned by Pillsbury. They propose to build a Poppin Fresh Pies restaurant on the southeast corner of Dundee Road and Ellen Drive. At present this property is owned by the Bank of Buffalo Grove. He added that Poppin Fresh Pies is a full service, limited menu restaurant. The hours of operation are 11 a.m. to 11 p.m. It is not a franchise but a company operation. In the description of the proposed Poppin Fresh Pie Restaurant, it was said that patrons would not eat in their cars. The building is a California design with a quarry tile roof and stucco and brick around it. It is approximately 4,000 square feet and costs $300,000. The lot size is 150' x 280' . Mr. Herbst stated that at the present time this property is not in the Village of Buffalo Grove and they will be requesting annexation with a B-1 zoning. Commissioner Goldspiel asked why they felt another restaurant was needed. Mr. Herbst replied that this is not a fast food operation. There is nothing like it along Dundee Road and they think there is a market for it. Commissioner Mendenhall asked Mr. Potter how the bank obtained this land. He replied that they had purchased it about 2* years ago for the purpose of expansion but found their present facility was satisfactory. In total they own 400' across and 300' deep which is the equivalent of six lots. They are looking for buyers for the remaining property. Commissioner Mendenhall stated he felt if Poppin Fresh Pies developed t'_e one area, the remaining portion would only be large enough for another self-standing building and the Plan Commission has been trying to avoid these types of buildings on Dundee Road. Mr. Potter stated that the bank would try to find something comparable to Pillsbury for the remaining 250 feet. In response to a question from Commissioner Mendenhall, Mr. Potter stated that the depth of the lot was 300' but the bank will be retaining 20' so the depth of the property sold to Pillsbury is 280' . Mr. Miller of the Bank of Buffalo Grove wanted to keep the 20 feet for access. Commissioner Mendenhall said he was quite sure this would not be permitted. The 20' depth would have to provide the 12' buffer for Poppin Fresh Pies and the remaining property would be nothing more than an alley. Mr. Herbst consulted with Mr. Potter and Mr. Light and informed the Plan Commission that the bank had agreed to include this 20' in the land purchased by Pillsbury and the 12' buffer strip will be on this. Mr. Marienthal stated he thought it would be desirable to annex the entire piece of property owned by the bank. Mr. Light said he didn' t think this could be done because there is no specific use planned for the remaining portion. Commissioner Shields stated he would also like to explore the possibility of annexing the entire piece of property at once. In response to a question raised regarding the necessity of a buffer strip on the east side of the Poppin Fresh Pies property, Commissioner Goldspiel stated that this should be resolved on a legal basis. Revised and corrected 11/19/75 Plan Commission Page 4 October 15, 1975 Commissioner Mendenhall asked Mr. Herbst if they were planning on berming the area on Ellen Drive somewhat. Mr. Herbst replied that this will be done. They have a landscaping firm working on this at the present time. In response to a question from Mr. Marienthal, Mr. Herbst stated they would be buying the property from the bank after it is annexed. Chairman Genrich stated that a workshop session would be held regarding this matter on November 5. He asked that the following be taken care of before then: 1. Pillsbury should resolve with the bank how they will handle the 20 feet of property. 2. He would like the bank to think about the possibility of annexing the entire piece of property. 3. Mr. Herbst should meet with Mr. Seaberg in terms of drainage, traffic and parking. 4. Show specifically where the ingress and egress are in relation to the nursery school across the street on Ellen Drive. 5. The bank should be aware that the Plan Commission is going to want to scrutinize setbacks on the future portion of this development. 6. A copy of our suggested annexation agreement will be mailed to Mr. Herbst for him to review and incorporate the appropriate points in an annexation agreement. 7. A landscape plan should be presented by Wednesday, October 22. Village Development Procedures Committee Commissioner Shields stated that his committee had met on the procedures and it is the feeling of the committee that the procedures are adequate as written. Their only recommendation is that they be adhered to by the Village. Commissioner Keister added that he felt the Village Administration is not adhering to these procedures. After further discussion it was concluded that when the staff member that will be working with the Plan Commission is hired, he should pay particular attention to procedures set forth in the document listing these procedures. Comprehensive Planning Process Chairman Genrich stated that in certain ways there are forces at work in Lake County which facilitate new development in unincorporated areas.The same thing applies to Cook CoulL,y. He added that there are real problems that come about when developments are approved in unincorporated areas. Plan Commission Page 5 October 15, 1975 Chairman Genrich distributed copies of a draft of a proposal that the Plan Commission and perhaps the Village Board could adopt and forward to the Lake County and Cook County boards. Commissioner Goldspiel moved that this draft of 10/15/75 be adopted as a policy position of the Plan Commission and be forwarded to the Village Board as its recommendation for village policy to be ennunciated in all applicable situations including gatherings of the Northwest Municipal Conference, Cook County hearings on comprehensive planning and to the Lake County Board. Commissioner Mendenhall seconded the motion and it passed unanimously. (Mr. Shields was asked by Chairman Genrich to edit this draft before it was forwarded to the Board and the Plan Commission approved. ) Mr. Marienthal stated he would be happy to present the proposal to the Village Board. He added that he felt it should be a policy of this village in the future. Communications Chairman Genrich stated he had received a letter from Centex dated October 2 referring to a development called Harpers Landing by Allister Builders in Hoffman Estates which has been quite successful and similar to their plans for the Winston Square development. Centex offered to arrange a tour of Harpers Landing for the Plan Commission. Commissioner Goldspiel stated he has been out to see it and it is close enough for each commissioner to go out and see it on his own. A news release from the Illinois Association of Park Districts was received by Chairman Genrich stating that Buffalo Grove Park District received recognition for their tree planting programs. They are one of five park districts in the state to receive it. Commissioner Genrich received a letter from the League of Women Voters in Elk Grove Village to attend a round table discussion on October 22. Because of the Public Hearing on that date, the Plan Commission cannot attend and Chairman Genrich asked the recording secretary to send them a letter to this effect. A letter was received by Chairman Genrich dated October 3 from the Plat Committee of the Lake County Board saying that the Lake County Board has instructed the County Recorder not to record any plat or any subdivision plat including those in the municipalities unless it has been approved by the Plat Committee. Chairman Genrich said he had spoken with Mr. Raysa concerning this and Mr. Raysa does not think they can legally require this. Mr. Genrich added that the Plan Commission will not do anything on its own unless suggested by the village to do so. Plan Commission Vacancy Chairman Genrich stated that Mr. Mel Kandel had attended three or four Plan Commission meetings as a prospective member. He is an Plan Commission Page 6 October 15, 1975 engineer for Illinois Bell Telephone and has been with them for 23 years. He has lived in Buffalo Grove since 1971. Commissioner Mendenhall made a motion that the Plan Commission recommend to the Village Board the appointment of Mr. Mel Kandel to the Plan Commission. Commissioner Keister seconded the motion. A vote was taken and the motion carried. Chairman Genrich introduced Gail Braband to the Plan Commission as a prospective member. Ms. Braband stated she has lived in Buffalo Grove for two years and is on the Public Relations Committee and is a secretary for the Historical Society. Committee Reports Commissioner Goldspiel stated he had met with the Transportation Committee and the main points expressed were that Lake County thinks the Buffalo Grove taxi cab is a feasible thing and the Arlington Heights station bus route is something they want to study. He added that the Transportation Committee is still in an information gathering phase and intend to go into a survey soon. Commissioner Goldspiel stated he felt the RTA. should be watched extremely close. Future Agenda Chairman Genrich stated that the Plan Commission would be meeting in a joint meeting with the Appearance Commission and the Village Board on October 29 regarding the Village Center. This meeting would allow the Village to make some design input into the plan. Adjournment The motion was made to adjourn and seconded. The meeting adjourned at 10:50 p.m. Respectfully submitted, da Isonhart, Recording Secretary APPROVED: Carl Genr , Chairman `4 VJ WHEELING VILLAGE OF WHEELING INCDRPDRATED 255 i' eW 9Andee Mom/_- Vee.4inf, ,..44'ne6 60o0 1894 587=214/ September 12, 1975 Mr. Carl Genrich, Chairman Buffalo Grove Plan Commission 1 Regent Court East Buffalo Grove, Illinois 60090 Dear Mr. Genrich: For your information I am enclosing a copy of a brief summary of the joint meeting between the Buffalo Grove and Wheeling Plan Commissions on August 27, 1975. The meeting proved to be most worthwhile and we look forward to a fine working relationship between our Villages. Very truly yours, VILLAGE OF WHEELING G. C. Passolt Village Manager GCP/bp Encl. a! L L/ V P � 1,7 MEETING OF WEDNESDAY, August 27, 1975, BETWEEN BUFFALO GROVE AND WHEELING PLAN COMMISSIONS. Preannexation Agreement Plan is made a part of the agreement when Buffalo Grove meets with a developer. The question arose relative to renting condos that were originally meant to be sold. Buffalo Grove felt that a Village could not dictate this as private residences are rented Y' as well as sold. Buffalo Grove Plan Commissions handles most of the zoning. Zoning Board handles most variances zoning from broader to more restrictive. If the zoning does not affect the overall plan - Zoning Board handles it. Plan Commission (Buffalo Grove) Procedures: 1. Approach Village Manager, Village President, and Plan Commission Chairman 2. Formal application is made to Board 3. Given to Plan Commission which holds work shops and knows essentially what is planned before public hearings. Essentially all planning is done before Zoning. Preliminary Plat and Final Plat done at time of zoning. Buffalo Grove likes the workshops as the public can participate in them. Buffalo Grove figures the number of school age children by using the Illinois School Consulting Service. They then request either land or money. After a complex is occupied another headcount is taken and the request is adjusted to suit. Their school districts and park districts submit their calculations also. On recommendations; B uffalo Grove Plan Commission felt that this was the decision of the President and Board of Trustees solely, to decide boundaries. Buffalo Grove's PUD Ordinance is designed with flexibility - there can be from 6 - 10 units - the developer gives a little and Buffalo Grove gives a little. Relative to buffer areas - Buffalo Grove requires buffer areas and listens to all people attending their meetings. Planning should take in all adjoining villages. Both Plan Commissions felt that they should work together to deter developers playing one village against the other. There arecommon schools, Fire Departments, library and all this has to be considered. ,. .� �. `� i