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1978-10-18 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Lexington Hills Heritage Place OCTOBER 18 , 1978 Chairman Genrich called the meeting to order at 7 : 40 PM in the Municipal Building, 50 Raupp Boulevard. Commissioners Present : Chairman Genrich Mr. Harris Mr. Goldspiel Mrs . Sheldon Mr . Button Commissioners Absent : Mr. Shields Mrs . Force Mr . Davis Also Present : Mr. Bill Lyman, Heritage Place Mr . Peter Bianchini , Lexington Hills Mr. Richard Piggott , Lexington Hills Mr . Bart Delaney, Planning Coordinator APPROVAL OF MINUTES Commissioner Button moved approval of the minutes of the October 4 , 1978 Regular Meeting, subject to corrections . Commissioner Goldspiel seconded the motion. Corrections are as follows : Page 8 , Item #9 : The word "agreement" should be added after the word "Annexation" . Upon voice vote , the motion carried unanimously. Commissioners Harris and Sheldon abstained. COMMITTEE REPORTS Commissioner Goldspiel attended the Village Board meeting on October 16 , 1978 , and reported that the Executive Office Plaza was approved, although the Board is requiring payment of the cost of a 20" water main. The Board also indicated that they would prefer not to have "future exten- sions" added onto developments . Commissioner Sheldon requested that the Plan Commission have a liaison to the Appearance Commission. Chairman Genrich said he would consider this matter, and take action at a future meeting. Commissioner Goldspiel said that the Transportation Commission met on P P October 16 , 1978 . He stated that the main order of business was to try to decide what could be done to end the Nortran strike. Buffalo Grove Plan Commission Regular Meeting October 18 , 1978 - 2 LEXINGTON HILLS Commissioner Button moved that the Plan Commission forward to the Board of Trustees its approval of the Final Plat of Lexington Hills dated September 27 , 1978 , Plan Commission Exhibit #128-11 . Commissioner Harris seconded the motion. Commissioner Button stated that all corrections had been made. The concrete monument on Buckingham and Pauline has been moved to the intersecting right-of-way lines at the corner of Lot 5 . A concrete monument has been added at the center of Block 1 at the corner of Lot 4 , where it is touching Pauline Avenue . Commissioner Harris asked why there is a building line along Weiland Road. Mr. Bianchini said that was a mistake , and that it should not be there because there would not be a building line along rear yards . The dotted lines should be removed along Weiland Road , Route 83 , and Block 5 . Said corrections were made . • Commissioner Goldspiel asked the status of the Post Office letter . Mr , Delaney said they are having problems getting the Post Office to write letters , so he has made up a form letter that he will bring to the Post Office to have signed. He said he has received approval from the Post Office by telephone. Commissioner Goldspiel asked if the utility easements are in. He was told that they are - they are indicated by dotted lines , and properly noted. Commissioner Harris said there is an error in the statement. The Park is in Block 3 , Lot 5 . This correction was made on the original document . The motion was unanimously approved by voice vote. There was discussion of the Grant of Easement Plat dated September 7 , 1978 . Commissioner Goldspiel stated that he would like to have some more advice regarding this , since he is not familiar with it . Commissioner Harris sees no problem with it . Commissioner Button moved that the Plan Commission forward the Grant of Easement Plat dated September 7 , 1978 to the Board of Trustees with its approval , subject to Engineering comments and the Village Attorney' s approval . Commissioner Harris seconded the motion, which was unanimously approved by voice vote. Mr. Delaney will give each Plan Commissioner a print of this plat . HERITAGE PLACE Commissioner Button was at the Board Meeting when this was discussed. They are dealing with Building #9 . The Board did turn down the Plan Commission' s recommendationin of Buildings # - termsng 6 8 . Buffalo Grove Plan Commission Regular Meeting October 18 , 1978 - 3 - Mr. Lyman said that the building in question tonight is that which was originally approved by the Plan Commission. He is requesting Plan Commission approval of a change in the final plan of Phase 3 . Commissioner Button made a motion recommending that the Plan Commission forward to the Board of Trustees its approval of the revision to the Final Plan of Heritage Place , Unit 3 , Phase 3 , Building 9 only, per document Revised Plot Plan #5 , Plan Commission File #102-43. This change was suggested by the Plan Commission as the means of minimizing encroach- ment on the building line . The original building was not changed , but merely shifted slightly to the West and South. This change was caused because the original drawing had a dimensional error in the size of the building. This plan will allow the building to be built no closer than 20 ' to Burgess Court on the East . Otherwise , the entire structure is entirely within the originally conceived 23 '' setback line as identified in the original approved plan. It should be determined whether the Board needs to refer this matter to the Board of Zoning Appeals before taking final action. There was no second to the motion. Commissioner Button moved that the Commission forward to the Board of Trustees with its approval , change of the building line from 23 ' to 20 ' in Heritage Place , Unit 3 , Phase 3 , Building 9 . This change is being suggested by the Plan Commission as the means of minimizing encroachment on the building line. The original building is not being changed, but merely shifted slightly to the West and South, This change is caused because the original drawing had a dimensional error in the size of the building. This plan will allow the building to be built no closer than 20 ' to Burgess Court on the East . Otherwise , the entire structure is entirely within the originally conceived 23 ' setback line as identified in the original approved plan. It should be determined whether the Board needs to refer this matter to the Board of Zoning Appeals before taking final action. Commissioner Harris seconded the motion. Commissioner Goldspiel feels that , if a variance is being granted, there should be a Public Hearing. Chairman Genrich stated that the PUD states that you approve the plan, and if there are exceptions to the prescribed conditions , they should be identified. Commissioner Harris said that this is asking for a variation. Commissioner Sheldon asked how many bedrooms there are in the units with the 1-car garages , Mr. Lyman said there are 2 bedrooms in those units , which is what most of their units have . There are only a few 3-bedroom units . Buffalo Grove Plan Commission Regular Meeting October 18 , 1978 - 4 - Commissioners voted as follows : Harris , Button, Chairman Genrich - Yes Goldspiel* , Sheldon - No *Commissioner Goldspiel feels that , if a variance is being granted, there should be a Public Hearing. The motion carried by a 3 to 2 margin. RENTAL HOUSING Commissioner Goldspiel brought up the fact that the Mill Creek Apartments are being converted to condominiums . He is concerned about the disap- pearance of rental housing in the Village . He suggested that the Village consider some kind of ordinance so residents that are faced with condo- minium conversion would be protected. Commissioner Button feels it would be a shame to lose rental housing , and feels that we should have an adequate mix of rental and ownership. Commissioner Goldspiel stated that private parties could buy up a whole condominium, and rent out one unit at a time , thereby creating "absentee landlordism". The Commission prepared the following statement on the subject : 1 . The Commission feels it is imperative that we do maintain rental housing in the Village . The Commission has always advocated a range of housing and lifestyles , and thinks it important that the Village have a policy of supporting rental housing as well as family ownership. 2 . The Commission feels that the Board should give some consideration to whether or not it would be advantageous to the Village to develop legislation to control rental apartment ownership conversions to condominium ownership. 3 . The Commission wants to call the Board' s attention to the fact that certain apartment rental developments in this Village in the past were approved with the condition that the owner would own and main- tain the internal street system. In a conversion of rental apartment to condominium ownership, the Village might want to consider step- ping in and assuming jurisdiction and ownership of the internal street system. Mr. Delaneystated that condominium conversions would be discussed at the October 23 , 1978 Village Board Meeting. Commissioner Goldspiel made a motion to adjourn, which was seconded by Commissioner Button. The meeting was adjourned at 9 : 30 PM. Respectfully submitted, APPROVED: Janet Sirabian, Recording Secretary / /, _ Buffalo Grove Plan Commission (� , _4 Regular Meeting Carl Gen ich , Chairman October 18 , 1978