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1987-08-19 - Plan Commission - Minutes REGULAR MEETING BUFFALO GROVE PLAN COMMISSION Federal Express Administrative Complex Gold Course East Apartment Project Woodlands at Fiore Unit 6 August 19, 1987 Vice Chairman Goldspiel called the regular meeting to order at 7:25 P.M. in the Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners Present: Vice Chairman Goldspiel Mr. Davis Mr. Musfeldt Mr. Katz Ms. Silz Mr. Lundine Commissioners Absent: Ms. Sheldon Mr. Krug Mr. Rhodes Also Present: Mr. T. Beechick, Developer, Federal Express Mr. R. Mallory, Landscaper, Federal Express Mr. R. Gudmundson, Engineer, Federal Express Ms. G. Beesen, Developer, Golf Course East Mr. B. Meltzer, Developer, Golf Coures East Mr. W. Raysa, Village Attorney Ms. M. Kowalski, Village Trustee Mr. W. Reid, Village Trustee Mr. R. Pfeil, Village Planner APPROVAL OF MINUTES Moved by Commissioner Musfeldt, seconded by Commissioner Lundine, to approve the Special Meeting minutes of July 22, 1987 as amended. Approval was unanimous in favor with Commissioner Davis abstaining, and the motion passed. Moved by Commissioner Musfeldt, seconded by Commissioner Lundine, to approve the Special Meeting minutes of July 29, 1987 as amended. Approval was unanimous in favor, with Commissioner Davis abstaining, and the motion passed. Mr. Pfeil noted that the reason the Commission approved the final plat of Lot 9006 before it reached the Board was because it was felt this was a small project and both this and the preliminary plan could go to the Board together. Moved by Commissioner Musfeldt, seconded by Commissioner Katz and unanimously carried with Commissioner Davis abstaining, to approve the August 5, 1987 Regular Meeting minutes as amended. COMMITTEE & LIAISON REPORTS Commissioner Lundine attended the August 17, 1987 Village Board meeting at which it was noted Lot 9006 would be reviewed by the Board in light of new information that has come in. The detention pond at LeParc has been repaired by the residents. Staff was directed to prepare a report on how the village did during the last rain fall. FEDERAL EXPRESS - PRELIMINARY PLAN AND AMENDMENT TO P.U.D. Moved Commissioner Davis, seconded CommissionerPl an issico ed by Silz that the Commission recommend to the Village Board approval of the Federal Express preliminary plan and amendment of a Planned Unit Development Ordinance in an O&R District with the following variations to the Zoning Ordinance: Section 17.48.O10.F.7 to allow a building height of 65' , including a nine foot parapet to screen a mechanical penthouse. Subject to: 1. Answer regarding the height of the fire department's equipment reaching the top of the building and a written report on the building. 2. The Village Board should consider variation on the side slope on the detention and whether to hold another public hearing. 3. It be noted that the bike path connection issue has not been resolved. 4. The developer has agreed to extend the sidewalk from the Federal Express building to Lake-Cook Road. Discussion: Mr. Raysa stated a cafeteria would be an incidental or accessory use and not a restaurant. Mr. Beechick noted the tennis courts will be provided and maintained by Hamilton. They will provide a free standing sign for Federal Express. AYES: Davis, Musfeldt, Katz, Silz, Lundine NAYES: None ABSTAIN: None ABSENT: Sheldon, Krug and Rhodes The motion unanimously carried. Buffalo Grove Plan Commission Regular Meeting - Page 2 August 19, 1987 GOLF COURSE EAST APARTMENT PROJECT Ms. Beesen briefly reviewed the history of the site and its location noting they feel they have a plan that is in compliance with the R-9 PUD zoning. This plan has a greater setback from the golf course than approved. There is a piece which was zoned R-4 which contained the tennis courts that has been eliminated from this plan along with a site set aside by the Village for its new police station which has also been eliminated. They will build 224 units with a swimming pool, clubhouse, bike and jogging paths. Mr. Pfeil noted that in 1974 the original right-of-way along Checker Road was considered in the computation of density, but it is not now. Ms. Beesen noted there are 8 buildings, 2 of which are 2 story and the remaining are 3 stories with elevators. Some units will have fire places, there will be sky lights, kitchens will have eat in areas with upgraded appliances. Every unit will have either a balcony or private patio. The closest building to the golf course is 60' . Unit 4 is a 3 story building. The distance from the parking lot to the Building is 110' . Commissioner Davis felt this plan does not take advantage of the golf course amenity, is not in favor of this much concrete, the original plan had underground parking and he is in favor of this. He has a problem with multi-family in this location between the golf course and single family. He questioned why the developer's land planner was not present at the meeting to answer questions. Ms. Beesen could not find mention of underground parking in the 1974 ordinance. Mr. Raysa noted it was in the minutes that the developer agreed to underground parking. Ms. Beesen stated they do not feel underground parking is a necessity from a marketing point of view and it is not economically feasible. Vice Chairman Goldspiel noted that at that time, under the 1974 Ordinance, density was determined by the amenities, underground parking was one of those. The Village tries to make the PUD agree with the zoning unless there is a variation. Commissioner Musfeldt noted Building 2's north side parking adjacent to the building looks too close. Almost every building has the parking lot encroaching within 8' of 10' of the building. He questioned if this meets the 1974 Ordinance. The setback are very close to the street. He was concerned with snow removal and storage. Ms. Beesen noted the units will be 1 bedroom with 825 square feet and 2 bedrooms with 1,150 square feet renting from 95c a square foot or approximately $1,000. Commissioner Silz would like the tennis courts placed on this project. Buffalo Grove Plan Commission Regular Meeting - Page 3 August 19, 1987 Mr. Raysa noted that Ordinance 74-22-A provides that the building would be condominiums and gives the developer the right to come back to the Village for a change to apartments if the market dictates. The builder included underground parking in this plan. Commissioner Davis would like to know if that plan had individual heating units, if so, he suggested building the plan as it was. Commissioner Katz would like to know where the garbage disposal would be. He felt the pool was too close to the golf course and this is dangerous. Commissioner Lundine was concerned with the small amount of green space. He felt there is too much in too little space. Vice Chairman Goldspiel was concerned with the density, the layout of the drive through from Checker to Church, orientation of the buildings, the path running through the berms, detention built on the golf course and whether this is still compatible with the golf course. Ms. Beesen noted the detention on the golf course for this site was agreed to by the Village. Building #6 requires a variation for the setback. Commissioner Musfeldt questioned the height of the 2 three story buildings. He further questioned what setback variations are required, is the clubhouse included in the pool area or in the complex. Commissioner Goldspiel wanted to see comments from the fire department on individual heating units, the detention and a report from the police department. Commissioner Musfeldt questioned whether the cars parked near the sidewalk would overhang. Will the bike path on the golf course be dedicated? What about guest parking, width of the streets, stacking space from Building #5 out onto Lake-Cook Road, what street construction specifications will be adhered to, depth and width of parking spaces, location and capacity of required detention? Ms. Beesen felt 1.7 parking spaces per dwelling unit would be adequate. Commissioner Musfeldt would like material on the 1974 Ordinance and PUD. Ms. Beesen requested a public hearing on this plan. Mr. Meltzer stated his client feels the plan is in compliance with the approved plan and wishes the Commission either to agree or disagree with them so they can proceed. Commissioner Goldspiel stated the Commission felt this did not comply with the ordinance and recommended it be set for a public hearing. Mr. Raysa stated that in Mr. Pfeil's August 14, 1987 memo to Mr. Rosenberg titled Golf Course East Apartment Project staff was treating this an an amendment. Mr. Meltzer informed Mr. Raysa that he was not coming to the Commission with an amendment to the 74-22-A Ordinance. Staff was approaching this plan one way and the developer from another. Buffalo Grove Plan Commission $egular_Meetjtg - Page 4 The Commission was polled as to whether a public hearing should be held. Those for a public hearing were Commissioners Musfeldt, Katz and Silz. Those for a workshop were Commissioners Davis and Lundine. The poll was in favor of a public hearing 3 - 2. WOODLANDS AT FIORE UNIT 6 - FINAL PLAT Moved by Commissioner Davis, seconded by Commissioner Musfeldt that the Plan Commission recommend to the Village Board approval of the Woodlands at Fiore Unit 6 Final Plat amended date of August 13, 1987 subject to the clarification that "building boxes" refer to areas excepted from easement provisions as noted on the plat, not to areas within which buildings may be located at will; all setbacks shall conform to the approved Preliminary Plan. Discussion: Mr. Pfeil noted the plat was in order. AYES: Davis, Musfeldt, Katz, Silz and Lundine NAYES: None ABSTAIN: None ABSENT: Sheldon, Krug and Rhodes The motion unanimously carried. FUTURE AGENDA SCHEDULE Mr. Pfeil noted that the Special Meeting on August 26, 1987 might not be held because the developer is considering alternative site plans, and may not be ready to submit a revised plan. ADJOURNMENT Moved by Commissioner Davis, seconded by Commissioner Lundine, and unanimously carried to adjourn the meeting. Vice Chairman Goldspiel adjourned the meeting at 11:23 P.M. Respectfully submitted, Kathleen Comer Recording Secretary APPROVED BY: ,l .4,V//k 3tIL? Stephen Goldspiel Vice Chairman Buffalo Grove Plan Commission Regular Meeting - Page 5 August 19, 1987 11 i PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION Petition to the Village of Buffalo Grove for Preliminary Plan Approval and Amendment of a Planned Unit Development Ordinance in and O&R District with the following variations of the Zoning Ordinance: Section 17.48.010.F.7 (to allow a building height of 65 feet, including a nine-foot perapet to screen a mechanical penthouse.) Federal Express Administrative Complex August 19, 1987 Vice Chairman Goldspiel called the public hearing to order at 7:35 P.M. in the Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners Present: Vice Chairman Goldspiel Mr. Davis Mr. Musfeldt Mr. Katz Ms. Silz Mr. Lundine Commissioners Absent: Ms. Sheldon Mr. Krug Mr. Rhodes Also Present: Mr. T. G. Beechick, Developer Mr. R. Mallory, Landscaper Mr. R. Gudmundson, Engineer Mr. M. Freedland, 31 Timberhill Road Ms. M. Kowalski, Village Trustee Mr. W. Reid, Village Trustee Mr. W. Raysa, Village Attorney Mr. R. Kuenkler, Village Engineer Mr. R. Pfeil, Village Planner Vice Chairman Goldspiel read the notice of the public hearing as published in the Buffalo Grove Herald and informed the audience of the format the meeting would take. He then swore in Messrs. Beechick, Mallory and Gudmundson. The exhibits were those contained in the August 14, 1987 memo to the Plan Commission from Mr. R. Pfeil titled Federal Express Administration Complex and Petitioners Exhibits A through J. Vice Chairman Goldspiel noted that the legal description is not the same in the notice and as that of the property. Mr. Beechick, with the aid of Petitioner's Exhibit A, noted they are formally presenting their plan for a 4 story office building on Lake-Cook Road in the Business Park. This facility will be a regional administrative center which will include a call center, training for various fields of their operations and service offices. He then outlined the location of the building. Federal Express plans on moving in by September, 1988. He reviewed the plan as it relates to other current buildings in the business park. The building is less than was originally presented to the Commission in square footage. The original plan called for 153,000 square feet and this plan is 102,000 square feet. With the aid of Petitioner's Exhibit B, he noted they are requesting a variation in total building height in one of the wings of the building. Currently they are allowed to build a 4 story building with a height of 50' excluding the top screening of the mechanicals. The building is 63' from grade and 65' as measured from inside the building, including a 9' perapet. Using Petitioner's Exhibit C, he showed a rendering of the building. Petitioner's Exhibit D was a graphic elevation indicating the various heights of buildings in the park currently and the proposed building and the hotel. Petitioner's Exhibit E and F were floor plans. It was noted the atrium will extend on the first and second floors only. Mr. Gudmundson briefly reviewed the engineering with the aid of Petitioner's Exhibits G and H. He discussed the detention grading berm that will be filled in and they will shape the southeast corner of the lake. They will compensate for this by an elongation of the lake. Mr. Mallory, with the aid of Petitioner's Exhibit I, reviewed the landscaping. They plan to continue the landscaping theme as established in the completed section of the park. They will berm along Lake-Cook Road from 4' to 6' with plantings added. They will have a pedestrian walk from the building to the hotel site. Mr. Beechick noted they want the building to relate to the others in the park and feel the overall design and quality of what is proposed conforms with what is there and they have created a strong image. Federal Express will use approximately 30 rooms of the hotel for guest trainee personnel. He did not have any information on the shadowing effect on the golf course because that was hard to determine. The bike path will be connected with the Village complex. They will complete the connection due east. Commissioner Davis noted he would like to see a decision from the fire department as to whether their equipment can reach the top floors of the building. What type of communication equipment will be used? Will it interfere with the TV reception of homeowners around the site? Where will the computer equipment be located in the building. What is the distance from Weidner Road to the detention. What is the condition of the site since the recent storm. Would Hamilton be the sole owner? Mr. Beechick noted the food service will be a cafeteria style or deli used by Federal's employees. There will be 8 meeting rooms included within the facility. Hamilton will be the sole owner. After 9:00 P.M. there will be 40% of the employees in the call center until midnight. The computer section will have from 6 to 8 employees in the building 24 hours a day. Buffalo Grove Plan Commission Public Hearing - Page 2 August 19, 1987 Commissioner Davis was concerned with the egress during an emergency situation, the distance from the pond to the building and the possibility of flooding. Mr. Beechick noted the pond is at an elevation of 691' which is still 6' below the level of the building. The water will crest over Weidner Road and go on, they do not feel they will flood the golf course or get water into the building. Mr. Raysa stated another public hearing will have to be held regarding the retaining wall but can be at the Village Board level. Mr. Beechick noted 550 people will work in the building which includes 200 guest trainees who will be bussed in. Commissioner Lundine was concerned with the lighting effect on residents across Lake-Cook Road and a Federal sign on the building. Mr. Beechick stated there will be no sign. Staff will check the building's density. Commissioner Musfeldt was concerned with the curve on the road near the detention and someone driving into the pond. Mr. Gudmundson noted there is a 3' timber wall located 10' behind the grade along Weidner Road. The grade slope there is not the same as on the other side. There will be a sidewalk on the road. Mr. Pfeil noted the traffic consultant felt this development will generate less traffic than the original building. Petitioner's Exhibit J was reviewed showing the retaining wall. Mr. Gudmundson passed out copies of it. Vice Chairman Goldspiel was concerned with maintenance problem and timber walls. He would rather see some other treatment used. Mr. Beechick noted they could use boulders instead and would look into it. The developer is willing to extend the sidewalk from the building down to Lake-Cook Road. Mr. Freedland was concerned with the noise generated from this site to the residents across Lake-Cook Road. Vice Chairman Goldspiel closed the public hearing at 9:18 P.M. Buffalo Grove Plan Commission Public Hearing - Page 3 August 19, 1987 Respectfully submitted, Kathleen Comer Recording Secretary APPROVED BY: 4enGoldspiel Vic Chairman Buffalo Grove Plan Commission Public Hearing - Page 4 August 19, 1987