1999-05-10 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE,HELD AT THE VILLAGE GREEN&TAVERN RESTAURANT AND
IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD
BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 10,1999
CALL TO ORDER
President Hartstein called the meeting to order at 6:05 P.M.
ROLL CALL
Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks,
Glover and Berman.
Also present were William Balling,Village Manager;Ghida Sahyouni,Assistant Village Manager;and William
Brimm,Finance Director.
EXECUTIVE MEETING
Moved by Braiman,seconded by Reid,to move to Executive Meeting to discuss Personnel and Land Acquisition.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
The Board moved to Executive Meeting at 6:10 P.M.
Moved by Braiman,seconded by Berman,to return to Regular session. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
The Regular Meeting reconvened at 7:38 P.M.
ARBORETUM GOLF COURSE FACILITIES
John Green,Groundwork,Ltd.,stated that the goal of this Session 3 is to get guidelines from all participants as to
what level of master planning they would seek to have performed based on the priorities that have been established
in Sessions 1 and 2;he then summarized Sessions 1 and 2,as detailed in his written Summary Presentation.
Mr.Green then conducted the session and answsered questions from the Board.
ADJOURNMENT
Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried.The meeting was adjourned at 9:20 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS rtT"' DAY OF r r (29S , 1999.
Village President
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE,HELD AT THE VILLAGE HALL COUNCIL CHAMBERS,
50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.NNE 14, 1999
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 p.m.
ROLL CALL
Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks,
Glover,Berman.
Also present were: William Balling,Village Manager;Ghida Sahyouni,Assistant Village Manager.
TEMPORARY RECORDING SECRETARY
President Hartstein appointed William Balling as Temporary Recording Secretary.
VILLAGE PRESIDENT'S REPORT
The Village President reported on the Community Leadership Breakfast held on June 10, 1999 and the plan for
quarterly morning meetings. They will be rotated between different facilities. The Village President further
reported on his attendance at the TMA of Lake Cook Road meeting with Corrine Wood on June 11, 1999,where the
expansion of the shuttle bus servicewas discussed. Also,he reported that he will be convening a conference for
commission chairmen to discuss protocol and rules for the commissions.
TRUSTEE'S REPORT
Trustee Glover stated her concern for a public relations incident related to grass cutting at 324 Bernard Drive.
While the lawn has been cut by Public Works,Trustee Glover was concerned that poor customer relations resulted
from the contact as reported in an anonymous letter. Trustee Braiman further discussed a Police incident
previously identified,as did President Hartstein. The Village Manager was directed to find opportunities to improve
customer relations through in service training.
Trustee Reid requested the status of the Barry's Ribs lawn mowing and the steps necessary for the Village to gain
access to the site to mow the property on behalf of Barry's should they fail to do so. The Village Manager indicated
that this process was in progress.
Trustee Reid reported on his concern for Commonwealth Edison power outage reductions and voltage drops which
threaten electronic equipment in homes. While Trustee Hendricks indicated that the ICC insulates Edison from
exposure in this area, it was suggested that the Village Manager contact Mr.Crawford for the Edison position on
same.
Trustee Glover requested that the Village Manager look into fence repairs along Route 83 and bike path
maintenance where low hanging tree branches have the potential to strike cyclists. The Park District should be
contacted as well.
Trustee Berman requested that the goose droppings be removed from the train platform in advance of Governor
Ryan's visit.
VILLAGE MANAGER'S REPORT
The Village Manager reported that he and Assistant Village Manager Sahyouni will be at the ILCMA Conference
and that he is the recipient of the ILCMA Special Service Award for 1999,which focused on regional involvement
on various projects. The Village Manager also indicated that Commonwealth Edison was seeking Buffalo Grove to
be removed from red status to green status,which is presently being assessed.
Village Board Workshop,Trustee Forum&Directions for the Village
The Village identified several discussion themes for further consideration.
1. The Milwaukee Avenue/Chevy Chase annexation corridor
Trustees Reid and Braiman will set up a sub-committee with staff to develop an overall strategy and provide
assessment of opportunities for annexation in the Milwaukee Avenue corridor.
2. Dundee Road corridor
Trustee Hendricks and Trustee Marienthal will accelerate their efforts to induce the DunLo Highlands to annex to
the Village of Buffalo Grove,specifically with the objective of reducing the cost of bringing the lots into
conformance with Village standards.
3. Plaza Verde
The Village Board will await Asst. Manager Sahyouni's recommendation and work plan on this project. We will
investigate the opportunities for closure of the Melting Pot and relocation of Walgreen's to the corner lot.
4. Joint Commission on Aging
The Village's concern that the Joint Commission on Aging is not responding to the service and recreational needs in
a balanced way and suggests that the Village Manager contact Mike Rylko concerning redirecting the efforts of the
Joint Commission on Aging to individual commissions,perhaps re-delegating responsibilities to the Board of Health
or Commission for Residents with Disabilities,allowing the recreational phase to continue at the Park District level.
5. Civic Recognition Commission
President Hartstein suggested the possibility of identifying a Civic Recognition Commission for the purpose of
identifying and creating recognition and looking for opportunities to communicate those recognitions in the
Village's communications instruments such as the Village News and cable television.
6. Internet
Trustee Reid is interested in making the Internet more user friendly and identifying a citizen's committee to provide
an assessment and recommendation in this area. On a related matter,Trustee Reid requested that Building&
Zoning prepare a"rules of the road"handbook for businesses,similar to that which they have done for residential
properties.
7. Bikepath Promotion
The Village Board believes that the bikepaths are the best kept secret in Buffalo Grove and are looking for ways to
provide further promotion and utilization of the bikepath,including bike days in Buffalo Grove.
8. Buffalo Grove Art Fair
The Village Board is looking at an opportunity to create a genuine Buffalo Grove art fair to promote commerce in
the Village.
EXECUTIVE MEETING
Moved by Marienthal, seconded by Hendricks to move to Executive Meeting. Upon roll call,trustees voted as
follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
The Board moved to Executive Meeting at 9:30 p.m. At 10:05 p.m.it was moved by Glover,seconded by Berman
to return to the Committee of the Whole. Upon voice vote,the motion was unanimously declared carried.
ADJOURNMENT
Moved by Braiman,seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:06 p.m.
•
William Balling,Recording Secre
APPROVED BY ME THIS /VDAY OF9
, 1999
()&dert--/
illage President
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