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1999-05-10 - Village Board Committee of the Whole - Minutes MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD AT THE VILLAGE GREEN&TAVERN RESTAURANT AND IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 10,1999 CALL TO ORDER President Hartstein called the meeting to order at 6:05 P.M. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks, Glover and Berman. Also present were William Balling,Village Manager;Ghida Sahyouni,Assistant Village Manager;and William Brimm,Finance Director. EXECUTIVE MEETING Moved by Braiman,seconded by Reid,to move to Executive Meeting to discuss Personnel and Land Acquisition. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. The Board moved to Executive Meeting at 6:10 P.M. Moved by Braiman,seconded by Berman,to return to Regular session. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. The Regular Meeting reconvened at 7:38 P.M. ARBORETUM GOLF COURSE FACILITIES John Green,Groundwork,Ltd.,stated that the goal of this Session 3 is to get guidelines from all participants as to what level of master planning they would seek to have performed based on the priorities that have been established in Sessions 1 and 2;he then summarized Sessions 1 and 2,as detailed in his written Summary Presentation. Mr.Green then conducted the session and answsered questions from the Board. ADJOURNMENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried.The meeting was adjourned at 9:20 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS rtT"' DAY OF r r (29S , 1999. Village President MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD AT THE VILLAGE HALL COUNCIL CHAMBERS, 50 RAUPP BOULEVARD.BUFFALO GROVE.ILLINOIS ON MONDAY.NNE 14, 1999 CALL TO ORDER President Hartstein called the meeting to order at 7:30 p.m. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks, Glover,Berman. Also present were: William Balling,Village Manager;Ghida Sahyouni,Assistant Village Manager. TEMPORARY RECORDING SECRETARY President Hartstein appointed William Balling as Temporary Recording Secretary. VILLAGE PRESIDENT'S REPORT The Village President reported on the Community Leadership Breakfast held on June 10, 1999 and the plan for quarterly morning meetings. They will be rotated between different facilities. The Village President further reported on his attendance at the TMA of Lake Cook Road meeting with Corrine Wood on June 11, 1999,where the expansion of the shuttle bus servicewas discussed. Also,he reported that he will be convening a conference for commission chairmen to discuss protocol and rules for the commissions. TRUSTEE'S REPORT Trustee Glover stated her concern for a public relations incident related to grass cutting at 324 Bernard Drive. While the lawn has been cut by Public Works,Trustee Glover was concerned that poor customer relations resulted from the contact as reported in an anonymous letter. Trustee Braiman further discussed a Police incident previously identified,as did President Hartstein. The Village Manager was directed to find opportunities to improve customer relations through in service training. Trustee Reid requested the status of the Barry's Ribs lawn mowing and the steps necessary for the Village to gain access to the site to mow the property on behalf of Barry's should they fail to do so. The Village Manager indicated that this process was in progress. Trustee Reid reported on his concern for Commonwealth Edison power outage reductions and voltage drops which threaten electronic equipment in homes. While Trustee Hendricks indicated that the ICC insulates Edison from exposure in this area, it was suggested that the Village Manager contact Mr.Crawford for the Edison position on same. Trustee Glover requested that the Village Manager look into fence repairs along Route 83 and bike path maintenance where low hanging tree branches have the potential to strike cyclists. The Park District should be contacted as well. Trustee Berman requested that the goose droppings be removed from the train platform in advance of Governor Ryan's visit. VILLAGE MANAGER'S REPORT The Village Manager reported that he and Assistant Village Manager Sahyouni will be at the ILCMA Conference and that he is the recipient of the ILCMA Special Service Award for 1999,which focused on regional involvement on various projects. The Village Manager also indicated that Commonwealth Edison was seeking Buffalo Grove to be removed from red status to green status,which is presently being assessed. Village Board Workshop,Trustee Forum&Directions for the Village The Village identified several discussion themes for further consideration. 1. The Milwaukee Avenue/Chevy Chase annexation corridor Trustees Reid and Braiman will set up a sub-committee with staff to develop an overall strategy and provide assessment of opportunities for annexation in the Milwaukee Avenue corridor. 2. Dundee Road corridor Trustee Hendricks and Trustee Marienthal will accelerate their efforts to induce the DunLo Highlands to annex to the Village of Buffalo Grove,specifically with the objective of reducing the cost of bringing the lots into conformance with Village standards. 3. Plaza Verde The Village Board will await Asst. Manager Sahyouni's recommendation and work plan on this project. We will investigate the opportunities for closure of the Melting Pot and relocation of Walgreen's to the corner lot. 4. Joint Commission on Aging The Village's concern that the Joint Commission on Aging is not responding to the service and recreational needs in a balanced way and suggests that the Village Manager contact Mike Rylko concerning redirecting the efforts of the Joint Commission on Aging to individual commissions,perhaps re-delegating responsibilities to the Board of Health or Commission for Residents with Disabilities,allowing the recreational phase to continue at the Park District level. 5. Civic Recognition Commission President Hartstein suggested the possibility of identifying a Civic Recognition Commission for the purpose of identifying and creating recognition and looking for opportunities to communicate those recognitions in the Village's communications instruments such as the Village News and cable television. 6. Internet Trustee Reid is interested in making the Internet more user friendly and identifying a citizen's committee to provide an assessment and recommendation in this area. On a related matter,Trustee Reid requested that Building& Zoning prepare a"rules of the road"handbook for businesses,similar to that which they have done for residential properties. 7. Bikepath Promotion The Village Board believes that the bikepaths are the best kept secret in Buffalo Grove and are looking for ways to provide further promotion and utilization of the bikepath,including bike days in Buffalo Grove. 8. Buffalo Grove Art Fair The Village Board is looking at an opportunity to create a genuine Buffalo Grove art fair to promote commerce in the Village. EXECUTIVE MEETING Moved by Marienthal, seconded by Hendricks to move to Executive Meeting. Upon roll call,trustees voted as follows: AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. The Board moved to Executive Meeting at 9:30 p.m. At 10:05 p.m.it was moved by Glover,seconded by Berman to return to the Committee of the Whole. Upon voice vote,the motion was unanimously declared carried. ADJOURNMENT Moved by Braiman,seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:06 p.m. • William Balling,Recording Secre APPROVED BY ME THIS /VDAY OF9 , 1999 ()&dert--/ illage President 1/