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1999-05-03 - Village Board Regular Meeting - Minutes 10444 5/3/99 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE.ILLINOIS ON MONDAY MAY 3.1999 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Glover and Berman. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant Village Manager;William Brimm,Finance Director;Phil Versten,Administrative Assistant;Gregory Boysen, Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Richard Kuenkler,Village Engineer; Robert Pfeil,Village Planner; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Reid,to approve the minutes of the April 19, 1999 Regular Meeting. Upon voice vote,the motion was unanimously declared carried. WARRANT#885 Mr.Tenerelli read Warrant#885. Moved by Marienthal,seconded by Glover,to approve Warrant#885 in the amount of$920,988.00,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Brannan,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. PROCLAMATION-MUNICIPAL CLERKS'WEEK President Hartstein read from a proclamation declaring the week of May 2-8, 1999 as Municipal Clerks' Week in the Village of Buffalo Grove. Moved by Braiman,seconded by Glover,to approve said proclamation. Upon voice vote, the motion was unanimously declared carried. PROCLAMATION-PUBLIC WORKS WEEK President Hartstein read from a proclamation declaring the week of March 16-22, 1999 as National Public Works Week in the Village of Buffalo Grove. Moved by Berman,seconded by Glover,to approve said proclamation. Upon voice vote,the motion was unanimously declared carried. President Hartstein noted that there will be a Public Works display in the Village Hall during the week of May 16, 1999. TARGET STORE-WHEELING President Hartstein reported on the Wheeling Plan Commission Public Hearing that he and several Trustees and residents attended with regard to the proposed Target store at the northeast corner of Lake Cook and Weiland Roads; at that meeting,he read a list of items that concern Buffalo Grove residents adjacent to the property. The staff of the Village of Wheeling concurred with virtually all of the recommendations. 10445 5/3/99 SHELL/McDONALD'S President Hartstein reported on some trees that were cut down by mistake on this property;he has written a letter to the developer,and staff has met with the developer to rectify this situation. LEGISLATIVE DAY President Hartstein reported on the Legislative Day in Springfield last week. Trustee Reid reviewed his written report on Legislative Day dated April 28, 1999. Trustee Glover also briefly reviewed the events of the day. RECYCLING President Hartstein reported that the Village of Buffalo Grove has received a Recognition of Recycling Achievement from the Illinois Recycling Association,which is presented to communities that have had recycling programs in place for over ten years;Buffalo Grove was one of the first communities to provide curbside recycling to its residents. ASSISTANT VILLAGE MANAGER Mr.Balling introduced our new Assistant Village Manager,Ghida Sahyouni,and welcomed her to the village staff. GOVERNMENT FINANCE OFFICERS ASSOCIATION Mr.Balling noted that the village again qualified for a Certificate of Achievement for Excellence in Financial Reporting,which is the highest form of recognition in governmental accounting and financial reporting. Mr.Balling also recognized Mr.Brimm for again receiving an Award of Financial Reporting Achievement;Mr. Brimm was congratulated by the audience and the Board. COM ED Mr.Balling presented a status report on electrical service reliability and the work being performed by Com Ed, details of which are contained in Mr.Boysen's memo to him of April 27, 1999. CROSSINGS DRAINAGE Mr.Balling presented a status report on the Crossings drainage situation,details of which are contained in Mr. Boysen's memo to him of April 28, 1999. PUBLIC HEARING-COMMONWEALTH EDISON President Hartstein re-opened the Public Hearing at 7:55 P.M. Mr.Balling reported on the status of the Annexation Agreement concerning Commonwealth Edison property east of �./ Commerce Court for expansion of the parking lot serving the Buffalo Grove Metra North Central Commuter rail facility,and suggested that this Public Hearing be continued until May 17, 1999. Moved by Braiman,seconded by Reid,to continue this Public Hearing until May 17, 1999. Upon voice vote,the motion was unanimously declared carried. At 7:56 P.M.,President Hartstein continued the Public Hearing until May 17, 1999. 10446 5/3/99 OUESTIONS FROM THE AUDIENCE President Hartstein opened the meeting for questions from the audience,and stated that the public is welcome to ask ii questions on any item that is not on the agenda. Lou Eisenberg, 1213 Franklin,thanked the Board for their rapid response to the Shell/McDonald's tree situation. Jim Briskin, 515 St.Mary's Parkway,commented on Lake Cook Road traffic which was rerouted on to St.Mary's Parkway on Saturday evening because of a serious traffic accident;he believes there should have been more police presence in the area since cars were going very fast and the situation was unsafe for residents. President Hartstein responded to Mr.Briskin and stated that staff will investigate and present a report. Debbie Salvesen,337 Armstrong Drive,thanked those Board members that attended the Wheeling Plan Commission meeting;the residents'major concern is the increased cut-through traffic that the Target store will bring to Armstrong Drive;the residents would like a No Left Turn from Weiland on to Armstrong during the morning rush hour. President Hartstein responded to resident's comments. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.,I.be removed from the Consent Agenda.. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Reid,seconded by Braiman,to approve the Consent Agenda. ORDINANCE#99-32-Vending machines Motion to Amend Section 5.52.010 of Title 5 of the Village of Buffalo Grove. ORDINANCE#99-33-Surplus Property Motion to Authorize the Disposal of Surplus Village Personal Property. ORDINANCE#99-34-Liquor Controls , Motion to Amend Chapter 5.20 Liquor Controls concerning the removal of reservations for Johnny Navo's Pastaria and Chi Ho Restaurant. RESOLUTION 99-21-Lease Agreement Motion to Authorize the execution of a Lease Agreement for food service at the Buffalo Grove Commuter Rail Station. ILLINI PARTNERS-Plat of Easement and DIA Motion to Approve a Plat of Easement and Development Improvement Agreement-Illini Partners(Walgreens Subdivision). ROAD SALT BID-Authorization to Bid Motion to Authorize the Participation in joint bidding with the State of Illinois-road salt for winter`99-'00. BG-GOLF CLUB AND ARBORETUM GOLF CLUB-Authorization to Bid Motion to Authorize to Bid-Buffalo Grove Golf Club and Arboretum Golf Club Maintenance Equipment. 10447 5/3/99 1999 PUBLIC WORKS FLEET REPLACEMENTS-Authorization to Bid Motion to Authorize to Bid- 1999 Public Works Fleet Replacements. HASTINGS LANE SPEC BUILDINGS-Aesthetics Motion to approve the Appearance Commission Recommendation: Spec Buildings on Hastings Lane,21M and 25M -revised elevations,lighting and landscaping. Upon roll call,Trustees voted as follows on approving the Consent Agenda. AYES: 6-Marienthal,Reid,Braiman,Glover,Berman,President Hartstein NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ORDINANCE#99-35-VETERINARY SPECIALTY CLINIC Mr.Balling introduced this proposal. Rich Klawiter,Rudnick&Wolfe,representing the petitioner,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of April 29, 1999. Dr.Rhonda Feinmehl presented a"thumbnail"profile of the veterinary clinic. Tom Dobbins,architect,briefly described the facility,referring to the site plan and an artist's rendering. Dan Martin and Dan Wagonmaker,Economists Research Associates,stated that they had been engaged to evaluate whether or not this is a good site for a restaurant,and made a presentation sharing their fmdings. David Lecavalier,Van Vlissingen Vice President,briefly described the marketing that they have done in order to secure a restaurant on this site. Mr.Klawiter presented the six criteria required for a special use,and reviewed how the veterinary use would fit all of these criteria,and stated that the developer believes that this proposal is at least as appropriate as any other use for this site,and asked for Board approval. Plan Commissioner Ottenheimer shared the discussion that took place at the Plan Commission regarding this proposal. Trustee Braiman asked Mr. Lecavalier about the type of marketing that was done in order to place a restaurant on this site;Mr.Lecavalier responded. Trustee Braiman stated that he is upset that representatives from Van Vlissingen appeared before the Village approximately one year ago and stated that the highest and best use for this site would be a restaurant;they tried to induce the Village to change the zoning for the health care facility and the extended stay hotel;now they are coming back stating that a restaurant is not the highest and best use for the property. In answer to a question from Trustee Berman,Mr.Martin explained why they believe that the extended stay hotel does not lend itself to needing a nearby restaurant,since those types of hotels have food preparation facilities in the rooms. Trustee Reid stated that he also would have liked to seen this developed as a restaurant,and he believes it could have been;he believes ERA could have made a positive case for a restaurant had they been hired by someone who wanted to build a restaurant;he does not believe it will work as a restaurant any more;this is probably a good use for that property. Trustee Glover is troubled by the fact that the Village was told one thing over a year ago,and is now being told something different;she is concerned that not everything has been done to present a restaurant on this site;she believes the building is beautiful,but would like it at another location. 10448 5/3/99 Mr Klawiter responded to Trustee comments. In answer to a question from Trustee Glover,Dr.Feinmehl stated that they have looked at other sites,and there are no other suitable sites in the Village of Buffalo Grove,which is where they wish to be located. Trustee Marienthal stated that this site has been looked at in a number of different ways;he believes this proposal blends well,and he would like to see it proceed further. Trustee Braiman stated that the project itself is good,but he is troubled by the fact that the Board allowed Van I,.,/ Vlissingen to misrepresent themselves to the Board and that the Board did not take any action at the time to change it,and,as far as he is concerned,it will never happen again;the Board made a mistake in zoning this industrial rather than commercial;the developer has met all the criteria,and,therefore,he will support the proposal because it complies with the requirements. Trustee Berman stated that he wishes this proposal were on another parcel;he would prefer to see this parcel developed as a commercial use,but he will vote in favor of the development. Trustee Glover stated that she is not happy about it,but the developer has done the best they can to answer questions and concerns;she believes it is a quality product;she would rather see it something else;she does not believe that Van Vlissingen has done everything they can to market this site for commercial use;unfortunately,she does believe that, in the future,the Board will doubt any future product brought forth by Van Vlissingen. President Hartstein commended Board members for maintaining open minds throughout this presentation. Moved by Marienthal,seconded by Reid,to pass Ordinance#99-35,approving a special use in the industrial district for the Veterinary Specialty Clinic,southwest corner of Busch Parkway/Milwaukee Avenue in the Corporate Grove Business Park. Mr.Raysa asked that the motion be subject to suggested revised language in Mr Pfeil's memo to Mr.Balling of May 3, 1999. Trustee Marienthal amended the motion as suggested and Trustee Reid seconded the amendment. Upon roll call, Trustees voted as follows on the amended motion: AYES: 5-Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. VETERINARY SPECIALTY CLINIC Moved by Braiman,seconded by Reid,to approve Appearance Commission recommendation for Veterinary Specialty Clinic,Busch Parkway and Milwaukee Avenue-revised elevations,as detailed in Mr. Schar's memo to Mr.Balling of April 29, 1999. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. PARK DISTRICT President Hartstein stated that,if there were no objections from the Board,he would like to move to Item XIII.,B.at this time;there were no objections from Trustees. Moved by Glover,seconded by Berman,to authorize the Park District request of fee waiver for engineering review and inspection fees. 10449 5/3/99 Mr Rylko reviewed the Park District request,details of which are contained in Mr.Brimm's memo to Mr.Balling of April 1, 1999. Trustee Reid stated that he does not believe it makes sense to take money"out of one pocket and put it into another". Trustee Glover amended the motion to show that any fees that have to be paid by the Village will be reimbursed by the Park District;Trustee Braiman seconded the amendment. Upon roll call,Trustees voted as follows on the amended motion: 11.01 AYES: 5-Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. WALGREEN'S Marc Schwartz,representing the developer,made a presentation to the Board,details of which are contained in Mr. Pfeil's memo to Mr.Balling of April 29, 1999;he referred to the site plan and elevations during his presentation. Moved by Berman,seconded by Reid,to refer the Praedium Development Corporation,proposed retail/service development,Amendment of P.U.D. and Preliminary Plan in the B-5 District,Lot 2 of the Walgreen's Buffalo Grove Resubdivision,east side of Buffalo Grove Road north of Lake Cook Road. Board discussion ensued,and all Trustees stated that there is too much on the site. Upon roll call,Trustees voted as follows on the motion: AYES: 2-Reid,Braiman NAYS: 3-Marienthal,Glover,Berman ABSENT: 1 -Hendricks Motion defeated. BIKE PATH PAVING Moved by Glover,seconded by Berman,to award bid for maintenance contract for bituminous concrete bike paths and parking lots for an amount not to exceed$67,786.33,as detailed in Mr.Kuenkler's memo to Mr.Balling of April 28, 1999. Upon roll call,Trustees voted as follows: AYES: 5-Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. SIDEWALK PROJECT Moved by Glover,seconded by Berman,to award bid for 1999 Village of Buffalo Grove sidewalk project in an amount not to exceed$330,083.00,as detailed in Mr.Kuenkler's memo to Mr.Balling of April 13, 1999. Staff answered questions from the Board. Upon roll call,Trustees voted as follows on the motion: AYES: 5 - NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. 1 10450 5/3/99 NEXTEL COMMUNICATIONS Mr. Balling reviewed this proposal. Michael Stern,representing Nextel,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr. Balling of April 29, 1999. Moved by Berman, seconded by Braiman,to refer the Nextel Communications,special use for retail sales in the Industrial District, 1080/90 Johnson Drive,to the Plan Commission for review. Mr. Stern answered questions from Trustee Reid regarding parking. Upon roll call,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. UTILITY VEHICLE PURCHASE Moved by Glover,seconded by Reid,to authorize purchase of a Ford Windstar van through State of Illinois Department of Central Management Services Program(Joint Purchase Agreement)for a cost not to exceed $19,796.00,as detailed in Mr.Rigsby's memo to Mr.Balling of April 29, 1999. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Reid,Braiman,Glover,Berman NAYS: 0-None ABSENT: 1 -Hendricks Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Reid,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:18 P.M. ;1\u-.L.i:1AA auutti,u anet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF 11' el) , 1999. Village President