1999-03-15 - Village Board Regular Meeting - Minutes 10327
3/15/99
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE.ILLINOIS ON MONDAY MARCH 15.1999
CALL TO ORDER
President Mathias called the meeting to order at 7:40 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Mathias;Trustees Marienthal,Reid,Rubin,Braiman,Hendricks
and Glover.
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Finance
Director;Phil Versten,Administrative Assistant; Gregory Boysen,Director of Public Works;Richard Kuenkler,
Village Engineer;Robert Pfeil,Village Planner;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Rubin,seconded by Glover,to approve the minutes of the February 22, 1999 Committee of the Whole
Meeting.Upon roll call Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
Moved by Glover,seconded by Reid,to approve the minutes of the March 1, 1999 Regular Meeting.Upon roll call
Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
WARRANT#882
Mr. Tenerelli read Warrant#882. Moved by Marienthal,seconded by Reid,to approve Warrant#882 in the amount
of$1,396,920.45,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
RESOLUTION#99-10-ROUTE 83
President Mathias read the proposed resolution,after which it was moved by Braiman and seconded by Glover to
pass Resolution#99-10,a resolution in support of the reconstruction of Route 83 from Dundee Road north to Lake
Cook Road. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
PROCLAMATION-LAKE COUNTY FARM BUREAU
President Mathias read a proclamation recognizing the week of March 14-20, 1999 as Lake County Farm
Bureau/National Agriculture Week.
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REGIONAL MEETINGS
Trustee Rubin reported on the SWANCC and Northwest Municipal Conference meetings that he has recently
attended in President Mathias' absence.
MUNICIPAL ELECTION
The Village Clerk urged residents to vote in the April 13, 1999 Municipal Election.
COM ED
Mr.Balling presented a status report on electrical service reliability improvement action plan implementation,details
of which are contained in Mr.Boysen's memo to him of March 8, 1999.
BUTTERNUT/FOXFORD DRIVES
Mr.Balling presented a status report on the turning restrictions that are in place at Butternut Drive and at Foxford
Drive,details of which are contained in Mr.Kuenkler's mem to him of February 11, 1999;staff will continue to
monitor the situation.
EAGLE FOOD STORE
Mr.Balling reviewed the request from Eagle Food Store regarding proposed south exterior elevation landscape
revisions,details of which are contained in Mr.Rigsby's memo to him of March 9, 1999 and Mr. Schar's memo to
him of March 12, 1999;staff recommends acceptance of the modified landscaping plan. The store is anticipating an
April 10, 1999 opening.
Trustee Braiman stated that he is somewhat concerned that these changes were made contrary to plans and
specifications;he believes there should be some type of penalty for Eagle,and he asked that the store make a
contribution to the local food pantry in lieu of a penalty.
Moved by Braiman,seconded by Hendricks,to approve the new south elevation landscaping plan,subject to a
contribution by Eagle to the local food pantry.
Eagle is required to go to the Zoning Board for their sign.
Trustee Glover stated that she wants staff to make sure that there are no other"surprises"in this facility.
Trustee Rubin voiced a concern regarding the system and would like to have Building&Zoning investigate
procedure.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
FY 1998-1999 YEAR-END PURCHASES
Mr.Balling explained the recommendation of the Finance Committee for FY 1998-1999 year-end purchases,details
of which are contained in Mr.Brimm's memo to him of February 16, 1999.
Moved by Hendricks, seconded by Reid to authorize FY 1998-1999 year-end purchases as outlined in Mr. Brimm's
February 16, 1999 memo. Upon roll call,Trustees voted as follows:
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AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
FUTURE AGENDA
Mr.Balling noted that there will be a Committee of the Whole meeting on Monday,March 22, 1999 to discuss the
design development phase and master planning for the Arboretum Golf Course. He also noted that the new
projection system for the Council Chambers should be activated in 2-3 weeks.
AUDUBON SANCTUARY
Mr.Balling noted that Rick Reed is present tonight,and stated that Mr.Reed has been evaluating application for
both golf courses to be Audubon Cooperative Sanctuary programs;he then further explained this program.There
were no objections from the Board to the pursuit of this program.
MANAGEMENT REPORT
Mr.Balling noted the submittal of the Management Report for February, 1999;there were no questions on same.
PUBLIC HEARING-COMMONWEALTH EDISON
President Mathias opened the Public Hearing at 8:21 P.M.and read from the Notice of Public Hearing published in
the Daily Herald on February 27, 1999.
President Mathias asked if anyone was present who wished to give testimony;there were no responses.
Mr.Balling reviewed this proposal,details of which are contained in Mr.Pfeil's memo to him of March 11, 1999,
and noted that staff recommends continuation of this Public Hearing until April 5, 1999.
At 8:25 P.M.,President Mathias continued the Public Hearing until April 5, 1999.
QUESTIONS FROM THE AUDIENCE
President Mathias asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;it was requested that Item XI.A.be removed from the Consent
Agenda.. President Mathias then read a brief synopsis of each of the items on the Consent Agenda.
ORDINANCE#99-22-Disposal of Surplus Village Property
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Motion to approve an ordinance authorizing the disposal of surplus village personal property.
ORDINANCE#99-23-Burger King Restaurant
Motion to approve an ordinance approving a Zoning Board of Appeals recommendation:Burger King Restaurant-
Town Center ground sign.
RESOLUTION#99-11 -Zoning Map
Motion to approve the Official Zoning Map of the Village of Buffalo Grove.
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TENNERIFE SUBDIVISION-Initial Acceptance
Motion to approve Initial Acceptance-Tennerife Subdivision.
MISSNER/HASTINGS SUBDIVISION-Initial Acceptance
Motion to approve Initial Acceptance-Missner/Hastings Subdivision-Lot 2.
1999 SIDEWALK PROGRAM
Motion to authorize to bid- 1999 Sidewalk Removal&Replacement Program,ADA Curb Ramping,Buffalo Grove
Road sidewalk and Kennicott Road sidewalk.
1999 BIKE PATH&PARKING LOT MAINTENANCE CONTRACT-Authorize to Bid
Motion to Authorize to Bid- 1999 Bike Path and Parking Lot Maintenance Contract.
AC&T TELECOMMUNICATIONS SERVICES-Sign
Motion to approve the Appearance Commission Recommendation:AC&T Telecommunications Services, 1360
Abbott Court.
Moved by Reid,seconded by Glover to approve the Consent Agenda. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
RESOLUTION#99-12-FISCAL 1999-2000 PROGRAM BUDGET
Mr.Balling briefly reviewed the proposed resolution,details of which are contained in Mr.Brimm's memo to him of
March 2, 1999.
Moved by Hendricks, seconded by Glover,to adopt the Fiscal 1999-2000 Program Budget for the Village of Buffalo
Grove. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
The Public Hearing for the Appropriation Ordinance will be held on April 19, 1999,with adoption of the FY 1999-
2000 Appropriation Ordinance scheduled for May 3, 1999.
ORDINANCE#99-24-MUNICIPAL TELECOMMUNICATIONS TAX
Mr.Balling began by reviewing this proposal,details of which are contained in Mr.Brimm's memo to him of
March 3, 1999.
Trustee Rubin pointed out that this is an attempt to diversify sources of revenue in order to minimize the burden on
property taxes.
Moved by Glover,seconded by Reid,to pass Ordinance#99-24,amending Chapter 3.48 to Title 3 of the Village of
Buffalo Grove Municipal Code imposing a Municipal Telecommunications Tax. Upon roll call,Trustees voted as
follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
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RESOLUTION#99-13-ILLINOIS DEVELOPMENT FINANCE AUTHORITY
Mr.Balling highlighted and summarized the proposed resolution,details of which are contained in Mr.Brimm's
memo to him of February 26, 1999.
Moved by Glover,seconded by Braiman,ceding the aggregate remaining unused allocation of 1999 Private Activity
Bond Volume Cap of the Village of Buffalo Grove to the Illinois Development Finance Authority for use by projects
in the Village of Buffalo Grove. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
Trustee Braiman noted that, in the past,we have given this to other municipalities,and he is pleased to see that there
is a use for these funds in our own municipality.
BUFFALO GROVE GOLF CLUB IRRIGATION WELL
Mr.Balling briefly reviewed this proposal,details of which are contained in Mr.Molinaro's memo to him of
March 7, 1999.
Moved by Glover,seconded by Hendricks, to award contract for the Buffalo Grove Golf Club Irrigation Well as
outlined in Mr.Molinaro's March 7, 1999 memo. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
INDIAN CREEK
Mr.Balling briefly reviewed this item,details of which are contained in his memo to the Board of March 10, 1999.
Moved by Braiman,seconded by Hendricks,to approve Initial and Proposed Final Acceptance for the Indian Creek
Subdivision. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
CROSSINGS SUBDIVISION
Mr.Balling reviewed the Crossings Townhome drainage concerns,details of which are contained in Mr.Boysen's
memo to him of March 9, 1999. Mr.Boysen further discussed his memo and recommendation.
Mr. Boysen and Mr.Kuenkler answered questions from the Board.
Trustee Reid stated that he believes there should be an evaluation by an independent engineer,with the cost being
borne equally by the Village and The Crossings. Mr.Balling suggested that the first line of defense would be for the
association management to pursue the issue of extending the downspouts before money is spent on an independent
engineer.
Trustee Glover agrees with Trustee Reid and believes that something needs to be done to rectify this situation;she
believes the problem needs to be solved in whatever manner possible.
Trustee Braiman also agrees that the problem needs to be solved,but he believes that the solution of extending the
downspouts should be tried before spending money on further studies.
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Trustee Rubin would like to get a better grasp on the exact dollar amount;he believes this situation has gone on long
enough and he would like to see the Village Manager and the association meet with each other.
Trustee Marienthal believes that we need to form a partnership and get this job done in the immediate future by
whatever means necessary.
Trustee Hendricks questioned whether this flooding has been going on for 20 years;he has a problem with the
Village taking on this situation since there is no proof as to fault.
Lou Eisenberg, 1213 Franklin Lane,Vice President of the homeowners association,stated that they have done many
things in the past 20 years,such as upgrading the sump pumps and extending the downspouts,and they have
followed Village recommendations;they are agreeable to coordinating with the Village to pay their half of an
engineering study.
President Mathias polled the Board:"YES"indicates favor of proceeding with the joint cooperation of the Crossings
and the Village,with Mr. Balling coordinating the activities of the two to agree on the scope of the service,and to
prepare an RFP that can be submitted to independent engineering companies before any significant amount of money
is spent,so that both parties would be able to review that RFP before deciding the next course of action;"NO"
indicates opposition:
YES: Marienthal,Reid,Rubin,Glover
NO: Braiman,Hendricks
President Mathias noted that the Village Manager and representatives from the association will get together and work
out specifications;an RFP will be prepared and brought back to the Board for review,after which the Board will
take a fmal vote on the recommendation.
NORTHWEST COMMUNITY HEALTHCARE
Mr.Balling briefly reviewed the request of the Northwest Community Healthcare.
Donald Smith, Senior Vice President of Northwest Community Healthcare,introduced the members of their team
present tonight,and presented a brief background on this project.
Deb Sheehan,OWP&P,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.
Balling of March 11, 1999;she then answered questions from the Board.
Trustee Braiman stated that he does not like the idea of a variation for parking,particularly since there is no other
space for parking in the area;he believes that there must be some type of an agreement with the Village of Wheeling
with regard to drainage,police,fire,etc.;he would like the Plan Commission to do whatever is necessary to keep as
many trees as possible.
Moved by Braiman,seconded by Marienthal,to refer the Northwest Community Healthcare Buffalo Grove campus,
proposed expansion for additional office space and parking,amendment of P.U.D.and Preliminary Plan, southeast
corner of Lake Cook/McHenry Roads.
Trustee Marienthal shared Trustee Braiman's concerns regarding the trees,and he believes there needs to be a
sidewalk along Route 83 going south.
There was discussion on the road alignment.
Trustee Rubin asked that the Plan Commission look at the parking and the sidewalks.
Upon roll call,Trustees voted as follows on the motion:
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AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover
NAYS: 0-None
Motion declared carried.
U-STORE-IT GROUP
Mr.Balling introduced the U-Store-It proposal.
John Green,Groundwork,Ltd.,made a presentation to the Board,referring to the site plan,details of which are
Li contained in Mr.Pfeil's memo to Mr.Balling of March 11, 1999.
Larry Norm,President of U-Stor-It,presented a background and history of his operation.
In answer to a question from Trustee Rubin,Mr.Green stated that they could build this facility in Lake County.
Mr.Green also stated that in the I district,an amendment would be necessary to allow the manager's apartment,and
under B-4 an amendment would be necessary to allow for the large amount of storage; in the I district it would be a
3-story building because of the setback requirement,and under B-4 it could be a 2-story building;they are aware
that they will have to rebuild Frillman Avenue to standards to accommodate large trucks.
Trustee Braiman stated that he is concerned about the setback;he would prefer the 2-story building,but does not like
the 25'setback;he would like to see a little bit more green space;he asked that the Plan Commission be shown the
building setbacks for the facilities to the east and the west so that they have an idea where this fits in..
Mr. Green stated that they do not anticipate any other variations.
Trustee Rubin would prefer the I district with the 50'setback;he does have a concern with the loss of sales tax,but
noted that it if were built in Lake County,there would also be no financial benefit to Buffalo Grove.
Trustee Reid wants to know whether this will be in the I or the B-4 classification;Mr.Green stated that he will have
discussion with Mr.Pfeil to see which is more appropriate.
President Mathias asked if there were any Trustees that would object to an application being made for this facility;
there were no objections.
ADJOURNMENT
Moved by Reid,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:03 P.M.
et M. Sirabian,Village Clerk
(4
` i APPROVED BY ME THIS DAY OF , 1999.
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