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1999-02-16 - Village Board Special Meeting - Minutes 10315 2/16/99 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON TUESDAY.FEBRUARY 16,1999 CALL TO ORDER President Mathias called the meeting to order at 7:37 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Mathias;Trustees Marienthal,Reid,Rubin,Braiman,Hendricks and Glover. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Finance Director;Phil Versten,Administrative Assistant;Gregory Boysen,Director of Public Works;Ray Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Police Chief McCann;Deputy Police Chief Voigt;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover, seconded by Reid,to approve the minutes of the February 1, 1999 Regular Meeting. Upon roll call Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. WARRANT#880 Mr.Tenerelli read Warrant#880. Moved by Marienthal,seconded by Reid,to approve Warrant#880 in the amount of$938,304.54, authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. PROCLAMATION-NATIONAL CHILD PASSENGER SAFETY WEEK President Mathias read a Proclamation declaring the week of February 14-20, 1999 as National Child Passenger Safety Week in the Village of Buffalo Grove. COM ED President Mathias and Mr.Balling each made some opening comments regarding the ComEd service situation. Mr. Boysen then reviewed the basic work plan,details of which are contained in his memo to Mr.Balling of February 10, 1999;he then answered questions from the Board. Mr. Balling suggested the deferral of filing of a complaint for at least 60 days to review completion of the next work element;he stated that Edison resources have been accelerated in the last 45 days in response to the Board's request and he believes there has been substantial progress. The Board agreed to the delay in filing the informal complaint, but suggested that it be monitored on a meeting-to-meeting basis rather than a 60 day period. The Board also expressed disappointment that it took threatened action by the Village in order to spur ComEd into action,and pointed out that the Village will continue to closely monitor ComEd service throughout the entire village; 10316 2/16/99 it was also suggested that trees be reviewed for trimming requirements at least bi-annually,rather than every seven years. Mr.Reuben Gomez,representing ComEd,made a presentation to the Board outlining ComEd plans,with special emphasis on plans for keeping the Aptakisic station from overloading and assuring that this station is able to handle the current and future growth in the area. Mr. Gomez also reviewed the reliability improvement program,and assured the Board that ComEd is committed to provide reliable service not only to Buffalo Grove,but to the entire area. It was requested that ComEd supply a report on the status and condition of the Aptakisic station to the Village Manager as soon as it is available,without waiting until the next Village Board meeting;Mr.Gomez agreed to this request. NORTHWEST MUNICIPAL CONFERENCE Trustee Rubin reported on the meetings that he has recently attended,representing the Village in the absence of President Mathias,who has been in Springfield during these meetings. CHAMBER OF COMMERCE Eric Smith promoted the 4th Annual Pizza Challenge to be held at Buffalo Grove High School on Tuesday,February 23, 1999,with all proceeds and food items collected to be donated to the Northwest Suburban Interfaith Council. SPECIAL OLYMPICS Kevin Radelett,Vice President of Special Olympics,stated that he was present to pay tribute to the Buffalo Grove Police Department for their work and leadership in the Torch Run to benefit Special Olympics;he then made a presentation to Commander Balinski and Chief McCann in recognition of their contributions to Special Olympics. Commander Balinski briefly thanked Chief McCann and each of the police officers who worked on this campaign,as well as the Village Board,the business community,and the residents for their support. MUNICIPAL ELECTION The Village Clerk noted the following significant dates regarding the 4/13/99 municipal elections: • March 15, 1999 -last date to register to vote • March 22, 1999 -first date for in-person absentee voting • April 12, 1999 -last date for in-person absentee voting MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for January, 1999;there were no questions on same. STEVENSON HIGH SCHOOL PARKING Mr.Balling reviewed this situation and the staff proposal,details of which are contained in his memo to the Board of February 11, 1999. Lengthy discussion took place with the Board understanding the concerns of the neighborhood where the students are parking,yet realizing that the streets are public property. Comments by the Board addressed concerns such as the safety issue of students crossing Route 22 and the safety hazard created when the refuse trucks are picking up and the streets are lined with cars on both sides;the question of how Stevenson High School is addressing this issue by means of creating more parking for students;educating students regarding the proper crossing of Route 22; 10317 2/16/99 whether there should be a parking restriction on one or both sides of the street;whether there should be parking restrictions throughout the entire subdivision or just a portion of the subdivision;and the hours necessary to alleviate the problem Stevenson High School Board member Elliott Hartstein,stated that the Board is concerned about the issue,and would lend their support to the concerns of the neighborhood;they want to be a good neighbor and are concerned about the safety of the students;they would support the parking restrictions proposed by the Board. Residents stated that they favor restrictions on both sides of the street throughout the subdivision for the entire day; they noted a problem with cars racing out of the spaces,and also with trash littering their property,which diminishes the value of the property. President Mathias polled the Board,asking them to state their preference for the parking restriction hours: Marienthal -7:00-11:00 A.M. Reid -7:00-10:00 A.M. Rubin -7:00-10:00 A.M. Braiman -7:00-10:00 A.M. Hendricks -7:00-10:00 A.M. Glover -7:00-10:00 A.M. All Trustees want the times monitored to see if there are any situations that would warrant a change. President Mathias polled the Board,asked them to state whether they would want the parking restriction in part of the subdivision or the entire subdivision: COMPLETE: Marienthal,Reid,Rubin,Braiman,Hendricks,Glover PARTIAL: None It was suggested that the area to the south be notified that this will be on the March 1, 1999 agenda, since this will affect them also, and will give them a chance to comment it they so desire. AMVETS BUFFALO GROVE POLICE OFFICER OF THE YEAR AWARD Amvets Post#255 Commander Phil Kanoles noted that the Police Officer of the Year for 1998 is presented to Sgt. James Newton;he read a biography of Sgt.Newton's career and presented a plaque to him. Sgt.Newton was congratulated by the audience and the Board. Commander Kanoles then noted that the Thomas Fitzgerald Special Commendation Award for 1998 is presented to Investigator Scott Anderson;he read a biography of Investigator Anderson's career and presented a plaque to him. Investigator Anderson was also congratulated by the audience and the Board. President Mathias thanked the Amvets for taking the time to establish this award program,and he noted that he appreciated the police officers attending to support their fellow officers. SERVICE AWARD President Mathias asked Garth Rockey to come forward as he read a biography of his 20 years of service to the Village of Buffalo Grove;he presented him with a gift and thanks on behalf of the Village,after which Mr.Rockey was congratulated by the audience and the Board. HARPER COLLEGE 1999 REFERENDUM PRESENTATION Leon Shure,Harper College Trustee and Buffalo Grove resident,briefly reviewed the upcoming referendum,and introduced Dr.Robert Breuder,President of Harper College. 10318 2/16/99 Dr. Breuder then made a presentation regarding the Harper College Referendum which will appear on the April 13, 1999 ballot;he briefly reviewed the history of Harper College and noted what the referendum would accomplish, why it is necessary,and how much it will cost. Joan Rosenblum,a resident of Buffalo Grove and member of the Harper faculty,briefly described the benefits to the community derived from Harper College. QUESTIONS FROM THE AUDIENCE President Mathias asked if there were any questions from the audience;there were none. CONSENT AGENDA President Mathias explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Mathias then read a brief synopsis of each of the items on the Consent Agenda. ORDINANCE#99-16-Liquor Control Motion to pass Ordinance#99-16,Amending Chapter 5.20 Liquor Controls as it concerns Class A licenses for Village Tavern&Grill's two locations. ORDINANCE#99-17-Tenerife signs Motion to pass Ordinance#99-17,Zoning Board of Appeals recommendation: Design Group Signage Corporation on behalf of Town&Country Homes-Tenerife identification signs on Half Day Road at the intersections of Palazzo Drive and Apple Hill Lane. R.G. RAY CORPORATION Motion to approve R.G. Ray Corporation Plat,Parking Lot/Building Addition, Watermain&Fire Lane Easement. NOTICE OF BOND CALL Motion to approve-Notice of Bond Call-Series 1990 Revenue Bonds. CONGREGATION BETH AM-Fee Waiver Motion to approve-Fee Waiver,Congregation Beth Am for building permits and sign fees. WHITE HEN PANTRY-Signs Motion to approve the Appearance Commission recommendation: White Hen Pantry, 1165 Weiland Road-wall signs on front and side elevations-variation of Creekside Commons sign criteria. SAM ASH MUSIC-Signs Motion to approve the Appearance Commission recommendation: Sam Ash Music, 1305 W. Dundee Road- Musical Instruments Sound Recording wall sign-variation of Plaza Verde sign criteria. WALGREEN'S-Aesthetics Motion to approve the Appearance Commission recommendation: Walgreen's, 15 N. Buffalo Grove Road- temporary sign on Lake-Cook Road. 10319 2/16/99 Moved by Glover,seconded by Reid to approve the Consent Agenda AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ORDINANCE#99-18-JCC President Mathias and Trustee Rubin both disclosed that they are connected with the Northwest Suburban Jewish Community Center,and that Mr.Raysa has assured them that there is no conflict of interest. Trustee Rubin reported on the Plan Commission meeting which dealt with this issue,and added his comments in favor of this proposal. Lawrence Freedman,attorney representing the petitioner,made a presentation,details of which are contained in Mr. Pfeil's memo to Mr.Balling of February 11, 1999. Moved by Rubin,seconded by Braiman,to pass Ordinance#99-18,approving an Amendment to the Woodland Commons Shopping Center P.U.D.and Preliminary Plan in the B-3 District for the Northwest Suburban Jewish Community Center(JCC pre-school and outdoor playground,Half Day Road/IL Route 22). Trustee Glover noted that the favorable recommendation of the Plan Commission is very important to the Village Board;she does have some concerns about the traffic/parking;she wants to make sure that the parking in the rear of the building is safe;unless the sub-lease is commercial and sales producing,she will not look favorably on it. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. President Mathias pointed out some minor technical changes that were made to the fmal draft of the ordinance;these changes were accepted by Trustee Rubin,Trustee Braiman and all Trustees. RESOLUTION#99-8-CHAMBER OF COMMERCE Trustee Rubin recused himself from participation on this issue,since he is an officer of the Buffalo Grove Chamber of Commerce. Moved by Glover,seconded by Reid,to pass Resolution#99-8,approving lease of office space in the Youth Center to the Buffalo Grove Chamber of Commerce. Mr.Balling reviewed this proposal,details of which are contained in Mr.Versten's memo to him of February 10, 1999. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0-None RECUSED: 1 -Rubin Motion declared carried. RESOLUTION#99-9-VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE Moved by Glover,seconded by Braiman,to approve an Agreement for Construction Engineering Services Agreement and bid waiver for the 1999 Villagewide Contractual Street Maintenance Project and bid waiver,details of which are contained in Mr.Kuenkler's memo to Mr.Balling of February 9, 1999;this resolution is subject to the approval of the bid award,which is the first new business item on the agenda. 1 10320 2/16/99 Mr. Balling briefly explained how determination is made as to resurfacing or reconstruction. It was suggest that next year staff to prepare what is really needed so as to take advantage of favorable bids;in this manner,there would be the alternative to cut back if necessary. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. 1999 STREET IMPROVEMENT PROGRAM Moved by Glover,seconded by Braiman,to award bid for the 1999 Street Improvement Program;details of this issue are outlined in Jane Olson's Bid Opening Report to the Board of February 9, 1999 and staff recommendation in Mr.Kuenkler's memo to Mr.Balling of February 9, 1999. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. WALGREEN'S-BUFFALO GROVE/LAKE COOK ROADS Mr. Balling stated that the easement in question has been the focus of discussion with the applicant for several weeks;they have come up with an alternative alignment which meets the specific alignment requirements of the easement;he believes the alignment being presented is viable and safe and could be implemented with this plan, subject to Plan Commission review;he met with Kevin Sims today,who indicated there is the potential for some opening in discussions of that issue in the event that it becomes a concern. George Markopoulos,Preaedium Development Corporation,made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of February 11, 1999 Trustee Marienthal asked that they take a long,hard look at the ingress and egress;he does not think it is going to work. Trustee Reid stated that he does not like the suggestion for access to the Town Center. Trustee Braiman stated that he does not think that this plan will work,and he is not ready to have the Plan Commission spend time on it until some problems are resolved. Trustee Glover echoed Trustee Braiman's comments;she believes there is too much on the site;she sees too many problems with the drive in the back of the building. Mr.Markopoulos stated that they will address the Trustee comments and return to the Board at a later date. AISLE 3/FILENE'S BASEMENT Marc Schwartz,representing the Aisle 3,introduced the proposal of the petitioner,and introduced John Ingram of Aisle 3. Mr. Ingram made a presentation to the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of February 11, 1999;he also explained the concept of Aisle 3. Moved by Rubin,seconded by Hendricks,to refer the proposed Aisle 3 (Filene's Basement)retail use in the Industrial District,CDW building, 1020 Lake Cook Road and amendments to the Village's Industrial District standards concerning retail uses to the Plan Commission for review. 10321 2/16/99 Mr.Ingram and the staff answered questions from the Board. Trustee Glover suggested that the developer not limit the hours that they request,since it is easier to cut back on the hours than it is to expand hours. Upon roll call,Trustees voted as follows on the motion: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. ARBORETUM GOLF COURSE MASTER PLAN Mr.Balling reviewed this issue,details of which are contained in his memo to the Board of February 9, 1999. Moved by Glover,seconded by Braiman,to authorize execution of an agreement for the Arboretum Golf Course Master Plan. Upon roll call,Trustees voted as follows: Upon roll call,Trustees voted as follows on the motion: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. BUFFALO GROVE GOLF CLUB MAINTENANCE FACILITY Moved by Glover,seconded by Reid,to authorize the execution of a Professional Services Agreement for the Buffalo Grove Golf Club Maintenance Facility,details of which are contained in Mr.Brimm's memo to Mr.Balling of February 8, 1999. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. Mr.Balling confirmed that this design study will be brought back to the Board before referral to the Plan Commission. INDIAN CREEK SUBDIVISION A resident of the Indian Creek subdivision stated that she had not realized that the final approval for the Indian Creek Subdivision had been on the Consent Agenda,and she still has some major concerns with work that has not been completed. Moved by Marienthal,seconded by Glover,to reconsider approval for initial and proposed final acceptance for the Indian Creek subdivision. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. Moved by Reid, seconded by Marienthal,to defer action on this issue until staff has had a chance to review the concerns brought before the Board tonight. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Rubin,Braiman,Hendricks,Glover NAYS: 0-None Motion declared carried. 10322 2/16/99 ADJOURNMENT Moved by Reid,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:28 P.M. c\.Th. s net M. Sirabian,Village Clerk APPROVED BY ME THINK THAT THIS/ OF , 1999. Village Pr n L.