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1999-12-20 - Village Board Regular Meeting - Minutes 10897 12/20/99 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 20, 1999 CALL TO ORDER President Hartstein called the meeting to order at 7:42 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Hendricks, Glover and Berman. Trustee Reid was absent. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant Village Manager; William Brimm,Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Raymond Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner; Richard Kuenkler,Village Engineer;Police Chief McCann;Carmen Molinaro,Director of Golf Operations; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the December 6, 1999 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. WARRANT#900 Mr.Tenerelli read Warrant#900. Moved by Braiman, seconded by Glover,to approve Warrant#900 in the amount of$2,391,999.06, authorizing payment of bills listed.Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. NEW YEAR'S EVE FIREWORKS President Hartstein invited the entire community to join in celebrating the arrival of the new year at the fireworks display to be held at 7:30 P.M. on Friday, December 31, 1999, courtesy of CDW and Waste Management Northwest. PEOPLE,PLACES,ISSUES President Hartstein noted that he has recently taped a special segment of People, Places and Issues that answers commonly asked questions relating to the Village's preparedness for Y2K; it will air on Channel 6 through December on Sundays at 10:30 A.M.,on Saturdays at 12:00 P.M., on Mondays at 7:00 P.M. and on Wednesdays at 6:00 P.M. Also,there will be communications centers set up at each of the schools in Buffalo Grove in the event of an emergency where 9-1-1 does not work. 10898 12/20299 HOLIDAY WISHES On behalf of the Village Board, President Hartstein extended good wishes for a happy holiday season and for a happy and healthy new year. COMMUNITY ART FAIR Trustee Braiman discussed the community art fair that has been proposed,and he suggested the creation of a Fine Arts Commission;he asked staff to create an ordinance to specify the duties and direction of such a commission. President Hartstein polled the Board: "YES"indicates favor of the creation of a Fine Arts Commission;"NO" indicates opposition: YES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NO: 0—None ABSENT: 1 —Reid MANAGEMENT REPORT Mr. Balling noted the submittal of the Management Report for the month of November;there were no questions on same. COMMONWEALTH EDISON Mr.Balling reported on a meeting today with Commonwealth Edison at which they presented Buffalo Grove with an up-to-date status of the rehabilitation completed in the Village,and that which is planned for the year 2000. GOLDEN BISON AWARD President Hartstein introduced the Golden Bison award,and presented a brief background on the McDonald's restaurants owned by Larry and Eileen Kushner. President Hartstein,Trustee Braiman and Ms. Sahyouni presented the Golden Bison Award to the Kushners. Mrs.Kushner thanked the Village for this recognition and briefly noted the reasons that they try to give as much as possible back to the community. "BUCKLE UP AMERICA SAFETY BELT AWARD" Sgt. Steve Husak introduced representatives from the NHTSA,IDOT and the Illinois State Police who participated in presenting the "Buckle Up America Safety Belt Award"to the Village for their diligence in promoting seat belt use,with an 82%participation during the past year. PUBLIC HEARING—U-STOR-IT President Hartstein re-opened the Public Hearing at 8:03 P.M. Details of this petition are contained in the Village Board Meeting Agenda Item Overview from Mr.Pfeil of December 20, 1999. Lawrence Freedman,attorney representing the petitioner,stated that the plan before the Board is the plan which has l ' been seen before;they have reviewed the proposed ordinance as well as the amendatory memorandum. �•/ Mr.Raysa stated that the Annexation Agreement before the Board tonight is dated 12/16/99,which is modified by Mr. Pfeil's memo to Mr.Balling dated 12/20/99;he referred to the amendments which have been agreed to by the developer. Mr.Freedman stated that the draft as prepared and the amendatory memorandum is completely acceptable. Questions from the Board were then answered by the petitioners. 10899 12/20/99 President Hartstein asked if there were any further questions or comments from the Board,the Plan Commission, any other public agencies,or members of the audience;there were none. At 8:08 P.M.,President Hartstein continued the Public Hearing until later on in this meeting. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience; there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. POLICE PATROL VEHCILES—Authorize to Purchase Motion to authorize to purchase nine Police Patrol Vehicles through the State of Illinois. EMERGENCY GENERATOR—Authorize to Bid Motion to Reject bid for the removal and replacement of Pincor emergency generator Fire Station 25. WALGREENS SUBDIVISION—Approval of Acceptance Motion to Accept Lot 3 in Gendell&Taxman's Walgreens Subdivision. Moved by Berman, seconded by Glover to approve the Consent Agenda. Upon roll call,Trustee'svoted as follows: AYES: 5 - Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 0 Reid Motion declared carried. ORDINANCE#99-99—U-STOR-IT ANNEXATION AGREEMENT Moved by Marienthal,seconded by Glover,to pass Ordinance#99-99,approving an annexation agreement for U- STOR-IT, south side of Aptakisic Road at Frillman Avenue/Roadway Lane, incorporating the items mentioned by the Village Attorney this evening. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1—Reid Motion declared carried. ORDINANCE#99-100—U-STOR-IT ANNEXATION `./ Moved by Glover,seconded by Braiman,to pass Ordinance#99-100,annexing certain territory,U-STOR-IT,south side of Aptakisic Road at Frillman Avenue/Roadway Lane. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks, Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 10900 12/20/99 ORDINANCE#99-101—U-STOR-IT ZONING Moved by Marienthal, seconded by Hendricks,to pass Ordinance#99-101,amending the Comprehensive Zoning Ordinance of the Village concerning the U-STOR-IT development,south side of Aptakisic Road at Frillman Avenue/Roadway Lane. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. ORDINANCE#99-102—ANNEXATION Moved by Marienthal,seconded by Hendricks,to pass Ordinance#99-102, annexing certain territory on the south side of Aptakisic Road adjacent to William Street. Mr. Raysa noted the memo from Mr.Pfeil to Mr. Balling of December 20, 1999,and attached Plat of Annexation dated December 15, 1999,which will be known as Exhibit B to the ordinance. Trustee Marienthal accepted Mr.Raysa's recommendation and Trustee Hendricks seconded the amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. ORDINANCE#99-103—WALGREEN'S Moved by Marienthal,seconded by Hendricks,to pass Ordinance#99-103,approving the First Amendment of the Plaza Verde-East P.U.D. in the B-3 District concerning a proposed Walgreen's store and site improvements, southwest corner of Dundee Road and Arlington Heights Road. Lawrence Freedman,representing the developer,reviewed the steps they have taken to try and address concerns that were previously raised by the Board,details of which are contained in Mr.Pfeil's memo to Mr.Balling of December 20, 1999;he referred to the Preliminary Plan in his presentation. Questions from the Board were then answered. Plan Commissioner Smith reviewed the discussion and the vote that took place at the Plan Commission. Several of the tenants currently located in the building along Arlington Heights Road presented their positions with regard to their leases and negotiations that have taken place. All tenants would be willing to relocate within the Plaza Verde center as long as it did not cost them anything. The tenants look forward to the arrival of Walgreen's and the revitalization of the center;they are concerned about the construction period and the parking during that construction. Mr. Green reviewed two Preliminary Site Plans,the one that was before the Board in October, 1999,and the other being the current plan;he went into detail with regard to the parking situation. Further comments from Trustees followed and more questions were answered. Trustee Braiman commented on why he will vote negatively on this plan;he stated that he believes the process did work,and if the plan passes, it is much better than the original plan;he is concerned about the proposed Walgreen's being such a large building;he believes it will cut down sight lines and will have a negative effect on the center;he has many concerns about the parking variation;he does not believe there is a dire need for this use. Trustee Hendricks stated that this center is dying and he believes it is necessary to approve this proposal. 10901 12/20/99 Trustee Berman stated that he agrees with many of Trustee Braiman's comments,but he believes that, in the long run,this plan is a benefit to the center and to the Village. Trustee Marienthal stated that he believes the developer needs to work harder to get the east building torn down. Trustee Glover stated that,although this may not be the perfect plan,she believes it is necessary;she believes a Walgreen's is necessary at that location to serve the large senior population adjacent to the center;she believes that a substantially vacant center at the entrance to the Village is a detriment. President Hartstein thanked everyone involved in this long process for all the hard work and time that was put into the plan. The entire Board urged the developer to continue to aggressively pursue arrangements with the tenants to allow the east building to come down as soon as possible. Trustee Marienthal amended the motion to include the changes that were made during discussion that would add the requirements for the bond for the improvements under both paragraphs of the ordinance;Trustee Hendricks seconded the amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Hendricks,Glover,Berman,Hartstein NAYS: 1 —Braiman ABSENT: 1 —Reid Motion declared carried. ORDINANCE#99-104—TAX ABATEMENT Moved by Berman, seconded by Glover to approve Ordinance 99-104,An Ordinance Abating a Portion of the Taxes Levied for General Corporate Purposes for the Village of Buffalo Grove. ORDINANCE#99-105—TAX ABATEMENT Moved by Berman,seconded by Glover to approve Ordinance 99-105,An Ordinance Abating a Portion of the Taxes Levied for the Illinois Municipal Retirement Fund for the Village of Buffalo Grove. ORDINANCE#99-106—TAX ABATEMENT Moved by Berman,seconded by Glover to approve Ordinance 99-106,An Ordinance Abating a Portion of the Taxes Levied for Corporate Purposes General Obligation Bonds-Series 1992 of the Village of Buffalo Grove. ORDINANCE#99-107—TAX ABATEMENT Moved by Berman,seconded by Glover to approve Ordinance 99-107,An Ordinance Abating a Portion of the Taxes Levied for the Corporate Purpose General Obligation Bonds-Series 1993-A of the Village of Buffalo Grove. ORDINANCE#99-108—TAX ABATEMENT Moved by Berman, seconded by Glover to approve Ordinance 99-108,An Ordinance Abating a Portion of the Taxes Levied for Corporate Purpose General Obligation Bonds-Series 1994 of the Village of Buffalo Grove. ORDINANCE#99-109—TAX ABATEMENT Moved by Berman,seconded by Glover to approve Ordinance 99-109,An Ordinance Abating a Portion of the Taxes Levied for Corporate Purpose General Obligation Bonds Series 1995-A of the Village of Buffalo Grove. 10902 12/20/99 ORDINANCE#99-110—TAX ABATEMENT Moved by Berman, seconded by Glover to approve Ordinance 99-106,An Ordinance Abating a Portion of the Taxes Levied for Corporate Purposes General Oblaigation Bonds-Series 1998 of the Village of Buffalo Grove. Upon roll call,Trustees voted as follows on Ordinances 99-104 through 99-110: AYES: 5—Marienthal,Braiman,Hendriacks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried RESOLUTION#99-55—GOLF COURSE BUDGETS Moved by Berman,seconded by Glover,to pass Resolution#99-55, a resolution adopting the Fiscal 2000 Budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. Mr.Anderson reviewed the changes made in response to Trustee comments during the last presentation on the Golf Course budgets. Mr. Molinaro answered questions from the Board,primarily regarding the rate structure. There was discussion regarding including capital improvement items being in the budget before they are individually approved by the Board. President Hartstein polled the Board: "YES"indicates favor of the budget as is;"NO"indicates creation of a supplemental budget: YES: Marienthal,Braiman, Glover,Berman NO: None ABSENT: Reid, Hendricks Trustee Berman amended the motion to prepare a supplemental budget;Trustee Glover seconded the amendment. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. ORDINANCE#99-111—ZONING ORDINANCE Moved by Glover, seconded by Berman,to pass Ordinance#99-111,amending the Village Zoning Ordinance to allow a residential dwelling unit as a special use in the Industrial District. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0-None ABSENT: 1—Reid Motion declared carried. CAPITAL IMPROVEMENT PLAN Mr. Brimm presented an overview of the Capital Improvement Plan FY00-01 to FY 04-05. It was pointed out that acceptance of the CIP does not mean that each of the projects is being approved. Moved byBerman, seconded byGlover, to direct staff to prepare a resolution to accept the Capital Improvement P p p P P Plan FY 00-01 to FY 04-05. Upon roll call,Trustees voted as follows: 10903 12/20/99 AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. CENTRAL GARAGE FY 00-01 BUDGET Mr.Balling explained this budget. Moved by Berman,seconded by Glover,to approve the Central Garage FY 00-01 Budget. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks, Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. BASEBALL TRAINING FACILITY Larry Friedman reviewed his request for the Board,details of which are contained in his letter to the Board of December 13, 1999, and in the Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil and dated December 20, 1999. Moved by Berman, seconded by Braiman to refer the proposed baseball training facility, 1537-1541 Barclay Boulevard(Rogers Center for Commerce-East), Special Use for a recreational facility in the Industrial District,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. JCYS NORTHWEST FAMILY CENTER Ewa Weir of Project Management Advisors made a presentation on behalf of the developer,details of which are contained in David Gillespie's letter to Mr,.Pfeil of December 13, 1999 and also in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil dated December 20, 1999. Moved by Braiman, seconded by Berman,to approve the proposed site plan amendment,JCYS Northwest Family Center, southwest corner of Weiland and Aptakisic Roads. The motion was amended by Trustees Braiman and Berman to make it subject to the approval of the Village Engineer. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 10904 12/20/99 ADJOURNMENT Moved by Braiman, seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:14 P.M. �c� �iaua�Yt:a.�.v an t M. Sirabian,Village Clerk Li APPROVED BY ME THIS DAY OF ,2000. Village President Li