1999-12-06 - Village Board Regular Meeting - Minutes 10892
12/6/99
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 6, 1999
CALL TO ORDER
President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks,
Glover and Berman.
Also present were:William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant
Village Manager;William Brimm,Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance
Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Richard Kuenkler,Village
Engineer;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Berman,seconded by Glover,to approve the minutes of the November 15, 1999 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Marienthal,Reid,Braiman,Glover,Berman
NAYS: 0—None
ABSTAIN: 1 -Hendricks
Motion declared carried.
WARRANT#899
Mr.Tenerelli read Warrant#899. Moved by Glover,seconded by Reid,to approve Warrant#899 in the amount of
$2,886,299.70,authorizing payment of bills listed.Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
NEW YEAR'S EVE FIREWORKS
President Hartstein invited the entire community to join in celebrating the arrival of the new year at the fireworks
display to be held at 7:30 P.M. on Friday, December 31, 1999, courtesy of CDW and Waste Management
Northwest.
PEOPLE,PLACES,ISSUES
President Hartstein noted that he has recently taped a special segment of People, Places and Issues that answers
commonly asked questions relating to the Village's preparedness for Y2K; it will air on Channel 6 through
December on Sundays at 10:30 A.M.,on Saturdays at 12:00 P.M.,on Mondays at 7:00 P.M. and on Wednesdays at
6:00 P.M.
VILLAGE PHONE SYSTEM
Trustee Braiman suggested that,in addition to or in place of,the music that callers hear when they are placed on
hold,perhaps there could be informational announcements.
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ARBORETUM GOLF COURSE(FOOD/BANQUET)
Mr.Balling introduced this topic,details of which are contained in Mr.Brimm's memo to him of December 1, 1999.
Andy Jones,presented a brief overview of the status at the Plan Commission,noting that they have slowed down the
process with the maintenance building pending the result of the feasibility study for the banquet facility,so that if
both structures were approved,they would integrate both pieces into one master site plan.
Susan and John Papandrea presented the marketing of the proposed facility;they conducted the 1999 Feasibility
Study for the Arboretum Golf Course Club House;they stressed that they stay objective and they gather data from
all important resources and present a recommendation.
Their research shows that,if a banquet facility is built,it should seat a minimum of 175-225 people;there should be
a food and beverage consultant in on the planning from the very beginning.
Lengthy discussion took place as to the ideal size—is the recommendation for seating for 175 or 225 people and
why. The Board asked for a report showing numbers with regard to surrounding banquet facilities, i.e.the type of
banquets they have,the average banquet number,etc.
President Hartstein thanked the Papandreas' for their presentation.
Trustee Reid raised a question regarding the quality of the course at the Arboretum,i.e. it is not a fun course to play;
he believes the course needs to be made"user friendly",as well as addressing the dining facilities. Mr.Balling
responded that this is something that staff is working on.
PUBLIC HEARING—U-STOR-IT
President Hartstein opened the Public Hearing at 9:03 P.M. Details of this petition are contained in the Village
Board Meeting Agenda Item Overview from Mr.Pfeil of December 6, 1999.
Lawrence Freedman,John Green,Rich Vane,Larry Nora and Wayne MacPhee were sworn to give testimony.
Lawrence Freedman,attorney representing the petitioner,reiterated the request of the petitioner at this Public
Hearing.
John Green,Groundwork Ltd.,made a presentation on the property;he referred to the Preliminary Site Plan,the
Concept Elevation and the Landscaping Plan during his presentation.
Questions from the Board were then answered by the petitioners.
Friliman Avenue will become a part of the Village when the annexation is final,and will be brought up to Village
truck standards and will be maintained by the developer.
Trustee Braiman stated that he is pleased to see the changes made to the plan;he was concerned about the size of the
building and the proximity to the street.
Trustee Reid stated that,because Frillman Avenue will carry primarily semi-truck traffic,he would like staff to
further study the standards for the street to see if it should be built to an even higher standard.
Trustee Reid also questioned what will be done about the"squatters"that exist in the railroad right of way. Mr.
Green explained that the fact that U-Stor-It will have an on-site manager should take care of the situation. Since
Trustee Reid mentioned this the last time this proposal was before the Board,he stated that he is disappointed that
the developer has not presented a better plan to handle the problem. Mr.Freedman stated that they do not have the
right to do anything on that property,but they will do whatever staff would like to take care of the area.
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President Hartstein asked if there were any further questions or comments from the Board,the Plan Commission,
any other public agencies,or members of the audience;there were none.
Mr.Freedman stated that they will work with staff to be sure the language is acceptable to the entire Board.
At 9:30 P.M.,President Hartstein continued the Public Hearing until December 20, 1999.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience.
Victor Robin,349 Willow Parkway,asked if it were a foregone conclusion that the banquet facility would be built at
the Arboretum Golf Course;President Hartstein and Mr.Balling stated that this not a foregone conclusion and that
there is much work to be done before a decision is made.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;it was requested that Item XI.,C.,be postponed until after the
Executive Meeting at the end of the Regular Meeting.President Hartstein then read a brief synopsis of each of the
items on the Consent Agenda.
ORDINANCE#99-95—Sign Code Variance
Motion to Grant a Variance from Sections 14.20.030 of the Buffalo Grove Sign Ordinance—Tuesday Morning.
ORDINANCE#99-96
Motion to grant a Variance form Sections 14.40.020 of the Buffalo Grove Sign Code—Leider Greenhouses and
Garden Center
PRAIRIE ROAD SUBDIVISION DIA
Motion to recommend approval of Prairie Road Subdivision Development Improvement Agreement&Final Plat of
Subdivision.
BUFFALO GROVE TOWN CENTER TAX INCREMENT ALLOCATION FINANCEING AREA—Annual
Accounting
Motion to approve the BG Town Center TIF area annual accounting.
Moved by Braiman,seconded by Glover to approve the Consent Agenda. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
ORDINANCE#99-97—AREAWIDE CELLULAR
�•/ Moved by Marienthal,seconded by Glover,to pass Ordinance#99-97,an ordinance approving a special use for
retail sales in the Industrial District,Areawide Celluar, 1615-1619 Barclay Boulevard,details of which are contained
in the Village Board Meeting Agenda Item Overview from Robert Pfeil dated December 6, 1999. Upon roll call,
Trustees voted as follows:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
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ORDINANCE#99-98—BUFFALO GROVE GOLF COURSE MAINTENANCE FACILITY
Moved by Glover,seconded by Berman,to pass Ordinance#99-98,an ordinance approving an Amendment to a
Special Use in the R-4 District,Buffalo Grove Golf Course Maintenance Facility,454 Old Checker Road.
Mr.Balling introduced this item,after which John Green,Groundwork,Ltd.made a presentation,details of which
are contained in the Village Board Meeting Agenda Item Overview from Mr.Pfeil dated December 6, 1999. During
his presentation,Mr. Green referred to the Preliminary Landscape Plan,the Preliminary Site Plan and the Concept
Building Elevation;he then answered questions from the Board.
If a variance is required for the interior fence,it will be done through proper channels;the restrictions on
construction times will be 7:00 A.M.to 7:00 P.M.weekdays only.
Upon roll call,Trustees voted as follows on the motion as amended above:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
RESOLUTION#99-53—Waste Management-Northwest
Moved by Berman, seconded by Glover, to pass Resolution #99-53, a resolution authorizing the execution of
Amendments to the Residential Scavenger Service Contract between the Village of Buffalo Grove and Waste
Management-Northwest,a division of Waste Management of Illinois,Inc.
Mr. Brimm made a presentation regarding the proposed resolution, details of which are contained in his memo to
Mr.Balling of November 15, 1999.
President Hartstein commended staff for their hard work in getting this contract negotiated.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Marienthal,Reid,Braiman,Glover,Berman
NAYS: 0—None
ABSENT: 1 -Hendricks
Motion declared carried.
2000 GOLF BUDGET PRESENTATION
Mr. Balling introduced the subject presentation.
Mr.Anderson led the presentation on the revenues and expenditures for the 2000 Golf Budget.
Lengthy discussion took place on whether or not the proposed capital improvement should be a part of the budget;
staff will investigate the effect that would have on borrowing negotiations and bring a report back to the Board.
Mr.Molinaro reviewed his marketing objectives and strategies;he answered questions from the Board and made a
commitment to get a promotional brochure ready for spring distribution for the Buffalo Grove Course.
Staff will assemble information requested by the Board and have it ready for the December 20, 1999 meeting.
EXECUTIVE MEETING
Moved by Braiman,seconded by Glover,to move to Executive Meeting to discuss Personnel and Land Acquisition..
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
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EXECUTIVE SESSION
The Board moved to Executive Meeting from 11:25 P.M.to 11:50 P.M.
RESOLTUION#99-54—IRMA
Moved by Glover,seconded by Reid,to pass Resolution#99-54,appointing a delegate(Arthur Malinowski)and an
alternate delegate(Brian Sheehan)to the Intergovernmental Risk Management Agency. Upon roll call,Trustees
voted as follows:
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
ADJOURNMENT
Moved by Reid,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 11:52 P.M.
J-erfet M. Sirabian,Village Clerk
APPROVED Y ME THIS DAY OF , 1999
Village President