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1999-11-01 - Village Board Regular Meeting - Minutes 10880 11/1/99 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY NOVEMBER 1, 1999 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks, Glover and Berman. Also present were: William Balling Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant Village Manager;William Brimm,Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance Director;Art Malinowski,HR director;Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Gregory Boysen,Director of Public Works;Raymond Rigsby, Superintendent of Public Works;Carmen Molinaro,Director of Golf Operation; and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the October 18, 1999 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. WARRANT#897 Mr.Tenerelli read Warrant#897. Moved by Marienthal,seconded by Reid,to approve Warrant#897 in the amount of$1,531,343.46,authorizing payment of bills listed.Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. RESOLUTION#99-48—TRI-STATE TOLLWAY RAMP President Hartstein read the proposed resolution,details of which are contained in Mr.Boysen's memo to Mr. Balling of October 20, 1999. Moved by Braiman,seconded by Glover,to pass Resolution#99-48, a resolution supporting the rapid implementation of the northbound Lake Cook Road entrance ramp to the Tri-State Tollway. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. Trustee Reid stated that the Tollway Authority has reversed its position and this project is back on the books and in the planning;he does believe it is appropriate to pass this resolution on to the Tollway Authority. 10881 11/1/99 PROCLAMATION—1999 AMERICA RECYCLES DAY President Hartstein read a proclamation declaring November 15, 1999 as America Recycles Day and encouraged all residents to actively participate in recycling and take the next step by buying recycled products. PROCLAMATION—NATIONAL"FRENCH"WEEK President Hartstein noted a proclamation the week of November 4-10, 1999 as National "French" Week,and offered thanks to the community educators who are truly cultural ambassadors as teachers of French. ` I BUFFALO GROVE DAYS FINANCIAL REPORT Mr.Anderson made a presentation to the Board on the Buffalo Grove Days Financial Report/Final Report,details of which are contained in his memo to Mr.Balling of October 6, 1999. Maureen Welborn,Buffalo Grove Days Committee Chairman,introduced Dean Hoelting,Vice Chairman, and then thanked everyone who worked on the event—27 volunteer committee members,the Chamber of Commerce,the Public Works,Police and Fire Departments,and everyone who helped to make this event one of the premier festivals in the area. President Hartstein also thanked Maureen and Dean and everyone involved for staging a wonderful celebration for the community. FINANCE COMMITTEE Mr. Balling noted that the fmance committee will be meeting on November 5, 1999. 1999-2000 SNOW&ICE CONTROL PLAN Mr.Balling introduced Mr.Rigsby by acknowledging that the Village of Buffalo Grove is again the recipient of the Salt Institute Excellence in Salt Storage award,recognizing that both the storage and management policies in the Village have met or exceeded the Institute's standards. Mr.Rigsby summarized the 1999-2000 Snow&Ice Control program,primarily highlighting changes to the plan;he then answered questions from Trustees. Trustees asked Mr.Rigsby to reconsider the 20"mark for pushing back snow from intersections and to bring more information to the Board;there was also discussion regarding clearing sidewalks. PUBLIC HEARING—MATRIX DEVELOPMENT President Hartstein called the Public Hearing to order at 8:12 P.M. After being sworn to give testimony,Carey Chickerneo,Matrix Development,made a presentation,details of which are contained in the Village Board Meeting Agenda Item Overview from Mr.Pfeil dated November 1, 1999. President Hartstein asked if there were any questions or comments from any other public bodies,the Board,the Plan Commission or members of the public;there were none. President Hartstein closed the Public Hearing at 8:15 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. 10882 1/11/1/99 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Hendricks to approve the Consent Agenda. EMERGENCY GENERATOR—Authorize to Bid Motion to authorize to bid: Replacement of Emergency Generator Fire Station 25. 22095 N.PRAIRIE ROAD Motion to accept the property at 22095 North Prairie Road,Prairie View,Illinois. Upon roll call,Trustees voted as follows: AYES: 6—Marienthial,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE#99-87—MATRIX DEVELOPMENT ANNEXATION AGREEMENT Moved by Glover,seconded by Berman to pass Ordinance#99-87,an ordinance approving an Annexation Agreement for Matrix Development,Inc.,22527 N.Prairie Road. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE#99-88—MATRIX DEVELOPMENT ANNEXATION Moved by Glover, seconded by Berman to pass Ordinance#99-88,an ordinance annexing the property at 22527 N. Prairie Road. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE#99-89—MATRIX DEVELOPMENT ZONING Moved by Glover,seconded by Reid,to pass Ordinance#99-89,an ordinance amending the comprehensive Zoning Ordinance of the Village for the property at 22527 N.Prairie Road. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. RAUPP MEMORIAL MUSEUM President Hartstein noted that the Board has the Plan Commission minutes and documents,and allotted 15 minutes each for both proponents and opponents of this proposal. Moved by Reid,seconded by Hendricks,to pass Ordinance#99-90,an ordinance approving an amendment to a special use and Preliminary Plan in the R-4 District,Raupp Memorial Museum,901 Dunham Lane. John Green,Groundwork, Inc.,made a presentation to the Board,during which he referred to the Conceptual Site Plan,Preliminary Site Plan,Preliminary Engineering Plan and Preliminary Elevations. 10883 11/1/99 Mike Rylko,Park District Director,presented a history and usage of the current museum. In answer to a question from President Hartstein,Mr.Rylko stated that the Park District was in agreement with the draft ordinance as submitted. Martha Weiss,Vice President of the Park Board,presented a background on why the Park Board is seeking to improve the museum and strongly urged the Board to affirm the Plan Commission's positive vote regarding this special use. Opponents voiced the following concerns: • Project was not publicized enough • Input was not sought from surrounding residents • Project should be at another location • If it is approved,hours and access should be limited • Unmanageable events should be banned from the site • Facility should not be rented or loaned • Exterior lighting should not be lit after 10:00 P.M. • Stored items on the property should be limited to historic artifacts • Petitions submitted in opposition to the facility(circulated before and after revised plan) • Detention pond is a concern for children's safety • Traffic is a concern Proponents of the project voiced the following reasons: • The museum is an educational institution • Educating children is the primary focus • There would be no adverse traffic impact on the neighborhood • The museum serves to improve cultural lives of residents • The museum is an asset to Village of Buffalo Grove • The museum is an important part of Village of Buffalo Grove In answer to a question from Trustee Braiman,Mr.Green confirmed that if this is passed and lights are installed they will be in compliance with Village codes and will not spill over into neighboring homes. Trustee Braiman stated that he believes the landscape plan needs more shrubbery to buffer from adjoining homes, and asked staff to be sure that there is a better plan. Mr.Green reviewed Exhibit A-Site&Zoning Information,discussing the height of the structure. Mr.Kuenkler stated that the drainage solutions proposed should take care of the adverse drainage situation. Trustee Braiman stated that he does not believe outdoor activities should be allowed;he does not believe that social functions should be allowed;he does not believe a small gift shop would be a problem;he does not believe that the increased size would be any more of an intrusion on the neighborhood than there is currently;he is concerned about the construction phase and does not believe that construction activity should begin before 8:00 A.M.;he believes lighting should be turned off at a certain time;he will support the project if these conditions are met. Trustee Berman thinks this is a good idea and he believes this plan is far improved from what was initially presented;he agrees with Trustee Braiman's comments. Mr. Green explained that although published hours are minimal,the museum does open at other hours for scheduled tours. Park Board President Reiner reviewed the reasons that broader hours are being requested,which is to preclude having to come back before the Village Board for the once or twice per year when they would have a special event,similar to those functions that schools would host. The Park Board would have no problem with having shuttle service to the museum from off-site parking. 10884 11/1/99 Trustee Berman does not believe that outdoor activities are appropriate at this site,and he does not believe they should be permitted;he believes the ordinance should spell out the fact that future events should be indoors and must be strictly related to the operation of the museum. Mr. Green answered questions from Trustee Glover regarding the drainage and height;the detention area should always be dry within 24-48 hours. Trustee Marienthal discussed the lack of communication from the Park District. Trustee Reid is concerned with the staging,as well as contractor parking;with regard to special programs,he has a problem with holding special programs at the museum property; if special programs were allowed,he would want them only under the condition that arrangements have been made for overflow parking at the two schools in the neighborhood,with shuttle busses provided,and that the neighbors are notified that an event is coming up so they can prepare;he believes it would be appropriate to defer action on this proposal until all issues raised tonight can be addressed. Trustee Braiman suggested that the Village Board offer its cable channel as a way to assist the Park District in communicating with residents. President Hartstein asked each Board member to state whether they are in favor of prohibition of outdoor activities, or restriction,which would be the Park District proposal that would allow outdoor activities subject to Village Board approval: PROHIBITION: Marienthal,Braiman,Berman RESTRICTION: Reid,Hendricks,Glover,President Hartstein Trustee Reid suggested that special permission be required any time the 19 parking spaces is expected to be exceeded by 50%,because that is when there is intrusion into the neighborhood. Moved by Berman,seconded by Reid,to defer this proposal until concerns raised at tonight's meeting can be addressed. President Hartstein polled the Board as to whether or not they would consider this proposal under any circumstances: YES: Reid,Braiman,Hendricks,Glover,Berman NO: Marienthal Upon roll call,Trustees voted as follows on the motion to defer: AYES: Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: None Motion declared carried. ARBORETUM FACILITIES Mr.Brimm made a presentation,details of which are contained in his memo to Mr.Pfeil of October 27, 1999;he noted that phasing is critical and that staff requests referral to the Plan Commission. Moved by Braiman,seconded by Berman,to refer the Arboretum Golf Course Facilities Plan—Club House& Maintenance Building to the Plan Commission for review. Trustee Braiman stated that any modifications should be shared with each Board member. Mr.Brimm stated that nothing would be released until the approvals are complete. 10885 11/1/99 Trustee Braiman stated that this does not mean the project will be approved;authorization to bid is not authorization to proceed on the entire project. Upon roll call,Trustees voted as follows on the motion: AYES: 6- Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0—None Motion declared carried. v Moved by Braiman,seconded by Berman,to authorize bidding for the maintenance building at the Arboretum Golf Course. Upon roll call,Trustees voted as follows: AYES: 6— Marienthal,Reid,Braiman,Hendricks,Glover NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Glover,seconded by Reid,to move to Executive Meeting to discuss Personnel and Land Acquisition. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 10:45-11:30 P.M. ADJOURNMENT Moved by Reid,seconded by Marienthal,to return to the Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. The Board returned to open session at 11:31 P.M. Moved by Berman,seconded by Reid,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 11:31 P.M. 11V1. .t�ia cq9 et M. Sirabian,Village Clerk APPROVED BY ME THIS t S DAY OF N°''°'"&-vt' , 1999. Village President