1999-10-04 - Village Board Regular Meeting - Minutes 10869
10/4/99
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY OCTOBER 4,1999
CALL TO ORDER
President Hartstein called the meeting to order at 8:50 P.M. Those present stood and pledged allegiance to the Flag.
�./ ROLL CALL
Roll call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman,Hendricks,
Glover and Berman.
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant
Village Manager;William Brimm,Assistant Village Manager/Finance Director;Gregory Boysen,Director of Public
Works;Robert Pfeil,Village Planner;Carmen Molinaro,Director of Golf Operations;Fire Chief Allenspach;and
Deputy Fire Chief Sashko.
APPROVAL OF MINUTES
Moved by Berman,seconded by Reid,to approve the minutes of the September 27, 1999 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
WARRANT#895
Mr.Brimm read Warrant#895. Moved by Berman,seconded by Glover,to approve Warrant#895 in the amount of
$693,285.39, authorizing payment of bills listed.Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
PROCLAMATION-HALLOWEEN
President Hartstein read a proclamation designating Trick or Treat hours from 2:00 P.M.-7:00 P.M.on Sunday,
October 31, 1999,and asked that all residents cooperate to insure a safe Halloween celebration in the Village of
Buffalo Grove.
TOLERANCE VIGIL
President Hartstein urged all residents to join him in a Community Tolerance Vigil being sponsored by the
Northwest Suburban Interfaith Council and the Northwest Community Tolerance Committee to take place on
Thursday,October 7, 1999 between the hours of 7:30 and 9:00 P.M.at St.Mary's Church.
SANITARY SEWER SURCHARGING
Mr.Balling reviewed the sanitary sewer surcharging situation,details of which are contained in Mr.Boysen's
overview to Mr.Balling of October 4, 1999.
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Moved by Reid, seconded by Glover,to authorize staff to begin the sanitary sewer infiltration inspection program.
Mr.Balling then answered questions from the Board.
Trustees Reid and Glover amended the motion to include waiver of bids. Upon roll call,Trustees voted as follows
on the amended motion:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
NORFOLK,ENGLAND CONSTABULARY
Mr.Balling noted the fifth consecutive exchange program with the Norfolk Constabulary in the United Kingdom,
and welcomed Investigator Carolyn Moore;he briefly explained how the program works.
GOLDEN BOOT AWARD
Amy Perlow,representing the Muscular Dystrophy Association,presented the Golden Boot Award to the Buffalo
Grove Fire Department,recognizing that they raised more money than any other fire department in this territory,
over$15,000.
Joe Alexander made a brief presentation,thanking everyone involved in making this total possible. A Buffalo
Grove family who is helped by the Muscular Dystrophy Association took the opportunity to thank the Fire
Department for their efforts.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests.President Hartstein then read a
brief synopsis of each of the items on the Consent Agenda. Moved by Marienthal,seconded by Hendricks to
approve the Consent Agenda.
RIVER OAKS ANNEXATION AGREEMENT
Motion to approve Ordinance#99-76,An Ordinance approving the annexation agreement for the River Oaks
subdivision,Zale Companies,Sislow and Krueger properties,Prairie Road adjacent to Indian Creek.
RIVER OAKS ANNEXATION
Motion to approve Ordinance#99-77,An Ordinance annexing certain territory to the Village of Buffalo Grove,
Illinois;River Oaks Subdivision,Zale Companies, Sislow and Krueger properties,Prairie Road adjacent to Indian
Creek.
RIVER OAKS ZONING
Motion to approve Ordinance#99-78,An ordinance amending the Zoning Ordinance of the Village concerning the
River Oaks subdivision,Zale Companies, Sislow and Krueger properties,Prairie Road Adjacent to Indian Creek.
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ORDINANCE#99-82-Aisle 3
Motion to approve an Ordinance approving the fire lanes at Aisle 3\retail facility, 1020 Lake Cook Road,Chevy
Chase Business Park West.
ORDINANCE#99-83—Northwest Suburban Jewish Community Center
Motion to approve Ordinance#99-83,Second Amendment to the Woodland Commons Shopping Center Planned
Unit Development Ordinance,Northwest Suburban Jewish Community Center.
DELACOURTE COMDOMINIUMS PHASE 11 DIA
Motion to approve the recommendation of approval for Delacourte Condominiums Phase II Development
Improvement Agreement.
Upon roll call Trustee's voted as follows on the Consent Agenda.
AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0—None
Motion declared carried.
ORDINANCE#99-84-ADVOCATE MEDICAL GROUP
Kevin Hill,representing Advocate Medical Group,presented numerous signatures from other tenants in the center,
as well as residents in the community,showing their support for the proposed expansion of the Advocate Medical
Group.
Kevin Sims of Simon DeBartolo discussed the goals and aspirations for the center;he will communicate regularly
with the Board to ensure that the Town Center continues to move forward.
Moved by Marienthal,seconded by Braiman,to pass Ordinance#99-84,Fifteenth Amendment to the Town Center
P.U.D.-Advocate Medical Group office expansion,214 McHenry Road.
Trustee Reid stated that he would like,in writing,the occupancy rate today as compared to previous years.
Trustee Glover stated that retail space is what the Village wants in this center,and asked the developer to be diligent
in promoting the vacant space to retail users rather than service providers;she believes that the space in question is
not primary retail space,but will be a wonderful adjunct to the Advocate Medical Group,and she will support the
proposal.
Trustee Berman stated that he believes that more open communication will improve the center,and he agrees with
Trustee Glover with regard to the use of this particular site.
Trustee Braiman stated that he hopes that the Board will actually see a marketing plan in the future,because it has
been requested many times and he has never seen one;he believes the Board has been working with Simon and
trying to help the center in every way possible over the years.
Mr. Sims responded to the comments made by Trustees.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
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WALGREENS AT PLAZA VERDE
Larry Freedman,representing the developer,brought the Board up to date on this project.
Trustee Reid stated that,although he heard the presentation at the Plan Commission earlier this evening,he is not
prepared to fully discuss this subject tonight because he does not have any of the documentation before him.
Trustee Braiman agrees with Trustee Reid,but he does not have a problem directing staff to prepare the ordinance.
Trustee Glover,and she would like to have more information from our own traffic consultant.
Trustee Reid wants to go on record as making sure that,at the meeting on October 18, 1999,there will not be any
new information that has not been previously seen by the Board. If there are any last minute changes,he will move
to table the subject.
Trustee Braiman stated that handling this at the October 18, 1999 meeting will give the developer a chance to try
and further negotiate with the tenants that have leases until 2004 to try and get rid of that building in a shorter
period of time.
Trustee Glover wants to see some movement on that building and wants to see further negotiations.
Trustee Marienthal stated that he would hope to have a fmite answer in reference to the leases that are in place and
where those particular tenants will be located.
MIT CONSTRUCTION-ARBORETUM GOLF COURSE
Mr.Brimm made a presentation regarding this subject,details of which are contained in his memo to Mr.Balling of
September 22, 1999.
Staff has the following recommendations for the Board:
1. The Village Board waive any further bidding requirements and permit the execution of an"Owner-
Construction Manager Agreement"for a design/build contract between the Village and MTI Construction
Services.
2. Initiate a preliminary market study to define the optimum size for the banquet/dining area.
3. Accept the fmancing plan proposed and direct its implementation at once to proceed ahead for the
marketing in the market approach for external fmancing.
4. Direct the implementation of the planning and zoning phase of the project,moving ahead ideally through
the Plan Commission and the ZBA if necessary on an expeditious basis,with the fmal goal to be open
April 1,2001.
Trustee Braiman thanked everyone involved in putting this together;he believes that we need to slow down on the
dining area and look further at the details,and he would like to begin with items 1.and 2.above.
Trustee Reid agrees with Trustee Braiman.
Mr.Balling stated that staff expects to bring this back before the Board at the November 1, 1999 meeting.
Moved by Braiman,seconded by Berman,to waive bids and award"Owner-Construction Manager Agreement"for
a design/build contract between the Village and MTI Construction Services for the Arboretum Golf Course facilities
development program,as outlined in Mr.Brimm's memo to Mr.Balling of September 22, 1999.
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Andy Jones of MTI thanked the Board for the opportunity to work on this project,after which he introduced the
design team.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman
NAYS: 0-None
Motion declared carried.
ADJOURNMENT
Moved by Braiman,seconded by Reid,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:00 P.M.
9 fv1 2 +
anet M. Sirabian,Village Clerk
APPROVED BY ME THIS DAY OF , 1999.
9.444'
Village President