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1999-08-16 - Village Board Regular Meeting - Minutes 10848 8/16/99 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY AUGUST 16, 1999 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Hendricks,Glover and Berman. Trustee Reid was absent. Also present were: William Brimm, Acting Village Manager;William Raysa,Village Attorney; Scott Anderson, Assistant Finance Director;Robert Giddens,MIS Director;Gregory Boysen,Director of Public Works;Robert Pfeil, Village Planner;Ed Schar,Director of Building&Zoning;Richard Kuenkler,Village Engineer;Police Chief McCann;Deputy Police Chief Voigt;Fire Chief Allenspach;Deputy Fire Chief Sashko; and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Hendricks,seconded by Marienthal,to approve the minutes of the August 2, 1999 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. WARRANT#892 Mr. Tenerelli read Warrant#892. Moved by Berman,seconded by Hendricks,to approve Warrant#892 in the amount of$1,546,550.95,authorizing payment of bills listed.Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. SERVICE AWARDS President Hartstein recalled the careers of three police officers, Sgt.Tony Gallagher,Warneen Krueger and Cpl. Shreeves. and presented each of them with a gift in recognition of their 20 years of service to the Village. The audience and the Board congratulated the officers. PROCLAMATION—SCHOOL'S OPEN SAFETY WEEK President Hartstein read a proclamation dedicating August 23-29, 1999 as"School's Open Safety Week"in Buffalo Grove LAKE COUNTY TRANSPORTATION MEETING President Hartstein reminded everyone and encouraged as many people as possible to attend the meeting regarding the Route 53 extension on August 24, 1999 between the hours of 2:00 and 8:00 P.M.at the Concord Banquet facility on Route 12. 10849 8/16/99 Trustee Berman stated that opponents of the Route 53 extension would be out in force,so it is important that people attend this meeting. ROUTE 83 OVERPASS Trustee Braiman asked for an update on the status of the pedestrian overpass for Route 83;Mr.Boysen responded to Trustee Braiman and stated that there will be a report at the next meeting. ROUTE 22 Trustee Braiman stated that he had read an article that Lincolnshire representatives had a meeting with IDOT regarding Route 22,and he suggested that Buffalo Grove officials also have a meeting with IDOT to present the position of Buffalo Grove. Trustee Hartstein stated that a meeting had been held and presented a brief report on same. Trustee Berman stated that the Village must not become passive on this issue. DEERFIELD PARKWAY Trustee Marienthal asked if something can be done to synchronize the traffic lights on Deerfield Parkway;he also had questions on Route 22 and Lake Cook Road;Mr.Kuenkler answered Trustee Marienthal. Mr.Brimm stated that Mr.Kuenkler will prepare a report for the Board. WEB SITE Trustee Berman stated that he has checked the Village web site and found that it is not regularly updated,and stated that the site is of no use to residents if it is not kept current; Mr.Brimm will investigate and report back to the Board. POLICE DEPARTMENT CITIZEN SURVEY OVERVIEW Police Chief McCann reviewed a PowerPoint presentation summarizing the results of the Police Department's Citizen Survey;he thanked all the citizens that took the time to complete the survey. Trustee Braiman thanked the Chief for the presentation and thanked the department for the outstanding job that they do;he suggested that there be more choices for answers on the survey. Chief McCann explained how the surveys are put together and how the Department responds to the surveys. Trustee Marienthal also thanked the Chief for the report. President Hartstein stated that he is frequently asked why overnight parking is prohibited on Village streets;Chief McCann reviewed the reasons for the restrictions. President Hartstein stated that residents sometimes state that they believe some areas of the community receive better police protection than others. Chief McCann responded that they do an allocation and distribution analysis regarding how the areas are being patrolled,and why a resident might perceive that they are getting more or less coverage than another area;he stated that they address problems and issues rather than assessing equal coverage to each home in the community. President Hartstein thanked Chief McCann and the Department for the report as well as for the excellent job that they do. MANAGEMENT REPORT Mr.Brimm noted the submittal of the Management Report for the month of July;there were no questions on same. 10850 8/16/99 GOVERNMENT COMPUTER NEWS ARTICLE Mr.Brimm noted a front-page article in Government Computer News that highlighted the Village's fire department and MIS department providing coverage on use of data base development in management using the Lotus Notes product. PUBLIC HEARING—RIVER OAKS SUBDIVISION President Hartstein called the Public Hearing to order at 8:32 P.M.and noted that the reason for the Public Hearing is to discuss Annexation Agreement concerning Zale Companies,proposed River Oaks subdivision,Prairie Road Creek,annexation with R-3 zoningfor 28 single-family homes. Notice of this Public Hearing to Indian g y was published in the Daily Herald on July 29, 1999. Marc Schwartz,attorney for the developer introduced Ed Zale,Gordon White,and John Martin. Mr. Schwartz made a presentation to the Board reviewing the proposal,details of which are contained in the staff memo from Mr.Pfeil dated August 16, 1999;he referred to Zale Exhibit#1,Development Site as has been submitted to the Plan Commission dated 8/16/99. John Martin presented an overview of the development site. In answer to a question from Trustee Glover,Mr.White stated that there are not any properties that will need flood insurance because all of the lots as they are developed will be 100%outside of the flood plain;there will be no requirement for flood insurance for any lot on this property;all houses will be constructed at least 40' from the flood plain. President Hartstein asked if there were any other agencies,the public or the Board wishing to comment;there were no further comments. Mr.Raysa stated that the Annexation Agreement before the Board tonight is that Annexation Agreement Draft dated 8/6/99 entitled River Oaks Subdivision—Zale Companies. President Hartstein closed the Public Hearing at 8:40 P.M. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Hendricks to approve the Consent Agenda. ORDINANCE#99-64—Amending Title 10,Traffic Motion to approve Ordinance#99-64,An Ordinance amending Title 10 of the village of Buffalo Grove Municipal Code(Designation of No Parking on Ivy Hall Lane). ORDINANCE#99-65—Title 14,Sign Code Motion to approve Ordinance#99-65,an Ordinance granting a variation to Title 14 of the Village of Buffalo Municipal Code for wall signs at Walgreens, 15 N.Buffalo Grove Road. 10851 8/16/99 ORDINANCE#99-66—Title 14,Sian Code Motion to approve Ordinance#99-66,An Ordinance granting a variation to Title 14 of the Village of Buffalo Grove Municipal Code for new copy on the Strathmore Square ground sign. ORDINANCE#99-67—Sian Code Motion to approve an Ordinance granting a variation to Title 14 of the Village of Buffalo Grove Municipal Code for the installation of a"For Sale,Lease or Rent"sign at 650 W.Lake Cook Road(Zierk's Home Furnishings). BUFFALO GROVE POLICE PENSION FUND Motion to approve the Buffalo Grove Police Pension Fund Annual Report of Condition. CHEVY CHASE BUSINESS PARK WEST Motion to approve the Acceptance of the Chevy Chase Business Park West—Building#5,Initial Acceptance. BUFFALO GROVE FIREFIGHTER'S PENSION FUND Motion to approve the Buffalo Grove Firefighter's Pension Fund Annual Report of Condition. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover NAYS: 0—None ABSENT: 1—Reid Motion declared carried. ORDINANCE#99-68—COM ED Moved by Marienthal,seconded by Braiman,to pass Ordinance#99-68,an ordinance approving an amendment to the Preliminary Plan for the Commonwealth Edison Aptakisic Road Sub-station TSS 109,as outlined in the staff overview memo from Mr.Pfeil of August 16, 1999. Trustee Braiman stated that he would like to see even more landscaping than proposed,and asked that the Village Forester review the site and make suggestions for landscaping. Ron Crawford,representing ComEd,agreed to this request. Trustee Braiman asked that this request be made a part of the motion. Trustee Marienthal amended the motion to include Trustee Braiman's request,and Trustee Braiman seconded the amendment. Mr. Crawford then answered questions from the Board regarding the facility;he stated that there will be no interference with current service during the construction. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5- Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 10852 8/16/99 ORDINANCE#99-69—SIGN CODE Moved by Braiman,seconded by Glover,to pass Ordinance#99-69,amending Title 14(Sign Code)of the Village of Buffalo Grove Municipal Code. Mr. Schar reviewed the proposed ordinance,as outlined in his staff overview dated August 16, 1999;he stated that this gives staff a tool with which they can work. Trustee Braiman and Trustee Glover thanked the staff for their work,and explained what this update accomplishes. Trustee Berman thanked Trustees Glover and Braiman and the staff for a comprehensive and commendable effort with a positive outcome,as did Trustee Marienthal. President Hartstein also thanked the staff and the Trustees for the effort put forth on this project. Upon roll call,Trustees voted as follows on the motion: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. RESOLUTION#99-42—FIRE RESCUE MUTUAL AID AGREEMENT Fire Chief Allenspach made a presentation reviewing the proposed agreement,details of which are contained in his memo to Mr.Balling of August 12, 1999;he then answered questions from the Board. Moved by Berman,seconded by Glover,to pass Resolution#99-42,authorizing the Village of Buffalo Grove to enter into an automatic Fire-Rescue Mutual Aid Agreement with the Long Grove Fire Protection District. Upon roll call,Trustees voted as follows: AYES: 5 -Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. AMBULANCE FEE Mr.Brimm reviewed the proposed ordinance,details of which are contained in Chief Allenspach's memo to him of August 11, 1999. Trustee Braiman stated that he would like to be able to get this type of information more than 3-4 days before the meeting;he would like to know whether or not a collection fee may be imposed if someone has not paid within a certain period of time,and also whether or not attorney's fees and costs may be collected if litigation becomes necessary. Trustee Braiman moved that this item be deferred until the Village Attorney can render an opinion as to the above suggestion regarding costs;Trustee Berman seconded the motion. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. 10853 8/16/99 TELECOM MIDWEST Mr.Brimm reviewed this proposal,details of which are contained in Mr.Giddens' memo to Mr.Balling of August 16, 1999;Mr. Giddens then made a brief presentation further explaining the proposal. Based on their fmdings,the Phone System Review Committee is requesting Sound Incorporated as our solution provider,and requesting an amount not to exceed$148,000.00. Mr.Giddens stated that he would like to table the deductible alternative for the fire station phone and voice mail system at this time while other cost effective measures are investigated. Moved by Berman,seconded by Braiman,to follow Mr.Giddens'recommendations above and based on Mr. �•/ Giddens' memo dated August 16, 1999. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. DEERFIELD PARKWAY/COMMERCE COURT Mr.Brimm reviewed this proposal. Moved by Hendricks, seconded by Braiman,to award bid for Deerfield Parkway/Commerce Court intersection improvement to Landmark Contractors in an amount not to exceed$129,446.93. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1 —Reid Motion declared carried. EXECUTIVE MEETING Moved by Glover, seconded by Braiman,to move to Executive Meeting to discuss Land Acquisition and Potential Litigation. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1—Reid Motion declared carried. The Board moved to Executive Meeting at 9:26 P.M. ADJOURNMENT Moved by Braiman,seconded by Glover,to return to the Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Hendricks,Glover,Berman NAYS: 0—None ABSENT: 1—Reid Motion declared carried. The Board returned to open session at 10:03 P.M. l 10854 8/16/99 Moved by Braiman,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:03 P.M. J 1/A is et M. Sirabian,Village Clerk APPROVED BY ME THIS `-DAY OF -"4/ , 1999. Village President