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1999-06-21 - Village Board Regular Meeting - Minutes 10468 6/21/99 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULELVARD= BUFFALO GROVE,ILLINOIS ON MONDAY JUNE 21, 1999 CALL TO ORDER President Hartstein called the meeting to order at 7:36 p.m. All present stood and pledged allegiance to the flag. ROLL CALL Roll Call indicated the following present:President Hartstein;Trustees Marienthal,Reid,Braiman, Hendricks,Glover,Berman. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni, Assistant Village Manager; William Brimm,Assistant Village Manager/Finance Director;Robert Pfeil, Village Planner;Ray Rigsby, Superintendent of Public Works;and Joseph Tenerelli,Village Treasurer. WARRANT#888 Mr.Tenerelli read warrant#888. Moved by Hendricks,seconded by Marienthal to approve Warrant#888 in the amount of $1,884,41110.93,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. JULY 4Th FIREWORKS President Hartstein announced that the fireworks will again be held at dusk on July 4. In addition the Glenview Community Band will perform a patriotic concert at the Rotary Green from 7-9:00 p.m. preceding the fireworks. WILLIAM BALLING RECOGNITION President Hartstein announced that this past week the Illinois City Management Association gave the special service award to William Balling for his service in the SWANCC,NWC,NWCD, Commonwealth Edison Task Force,ILCMA Professional Development and Education Committee. He congratulated Mr. Balling along with the Board and audience on receiving this award. PLAN COMMISSION APPOINTMENT AND REAPPOINTMENTS President Hartstein read the names of those commissioners who are reappointed to the Plan Commission with a term to expire April 30,2000. They are: Stephen Goldspeil,Chairman;Lester Ottenheimer,Vice Chairman;Michael Samuels Secretary;and Steven Trilling. The commissioners who were present stood and were congratulated by the Board and audience. New appointees with a term to expire April 30,2000,included: Chuck Johnson,Eric Smith,Lisa Dunn, Steven Panich and Bill Feldgreber. ORDINANCE#99-55,Zoning Board of Appeals Moved by Hendricks,seconded by Glover to approve Ordinance#99-55,Amending Chapter 2.44 Zoning Board of Appeals. This ordinance expands the number of commissioners on the Zoning Board from seven to nine. Upon roll call,Trustees voted as follows: 10469 6/21/99 AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0-None Motion declared carried. ZONING BOARD OF APPEALS APPOINTMENTS AND REAPPOINTMENTS President Hartstein read the names of Commissioners reappointed to the Zoning Board of Appeals for a term to expire April 30,2000. They are: Richard Heinrich,Chairman;Jay Paul,Vice-chairman;Bruce Entman;Herman Hefler, Steven Sandler,and Louis Windecker. He then read the names of people appointed to the Zoning Board of Appeals for a term to expire April 30, 1999. They are: Howard Teplinsky, Sara Krakauer,and Jeff Horwitz. Those commissioners present stood and were congrtulared by the Board and the audience. COMMISSION APPOINTMENTS President Hartstein made additional appointments to the following Commissions: Commission for Residents with Disabilities:Rich Kahen,Vice Chairman Buffalo Grove Days Committee: Michele Taxe Moved by Braiman,seconded by Hendricks to concur with the appointments. AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. President Hartstein announced that he met with leadership with all school,park and library districts as well as the townships. There are Trustee liaisons to all districts except the townships. He appointed Trustee P P P PP Reid as their liaison. After the first meeting with leadership of each group,all agreed that they should meet on a quarterly basis and work in partnership to better serve our community. ROUTE 22 Trustee Reid reported on an article found in the Tribune concerning Lincolnshire conducting a petition drive to delay the widening of Route 22 and a previous article in the Herald stating that Lincolnshire is considering spending$75,000.00 to pay for a campaign to oppose the widening of Route 22. Trustee Reid proposed that Staff prepare a resolution stating the Buffalo Grove strongly supports the widening of Route 22 that can be adopted and sent to the State legislators,IDOT,Lake County Board and anyone affected by the widening of Route 22. Also,it should be sent to other villages affected by the traffic problems created along Route 22,with a letter to encourage them to adopt the same resolution. The motion was seconded by Braiman and upon voice vote,the motion was unanimously declared carried. ROUTE 83 Trustee Marienthal requested that the IDOT look at the intersection of Route 83 and Buffalo Grove Road and investigate the length of the red light on Route 83. MANAGEMENT REPORT Mr.Balling submitted the Management Report for the month of May 1999. There were no questions. 10470 6/21/99 WISCONSIN CENTRAL Mr.Balling reported that the Village responded to an ICC recommended ruling involving the crossing gates at Half Day Road and the Wisconsin Central tracks increasing the safety buffer from twenty to thirty- four seconds. This action has been sought by the railroad. BARRY'S BARBEOUE PROPERTY Mr.Balling reported that the village has gained access to the Barry's Barbecue property,which is now closed. The Public Works Department cut the grass on June 17, 1999;they will continue to monitor the property. The cost will be charged to the property owner. COMMITTEE OF THE WHOLE Mr.Balling announced that June 28, 1999 in the Council Chambers a Workshop will be held to discuss planning for the Arboretum Golf Course. Assistant Village Manager Brimm will give a presentation of the Business Performa.Followed by a presentation of the Master Plan concepts. GOLFVIEW TERRACE SEWER Mr.Keith Mclssac,754 Golfview Terrace,addressed the Board on continuing sewer problems of his subdivision that he believes to be caused in a large part by illegal sump pump connections. He requested aggressive enforcement and action to be taken by Village staff. President Hartstein requested Mr.Balling to follow up with a report to the Board with alternatives that can be taken to alleviate this problem. SPECIAL RECOGNITION TO GEORGE KRUG President Hartstein recognized George Krug for serving with distinction on the Plan Commission since 1981. He is now leaving the Plan Commission but President Hartstein requests that he continue to serve as a resource so that the present Commissioners can draw upon his knowledge and experience. He is now appointed as Commissioner Emeritus,a non-voting member of the Plan Commission. He was thanked for his many years of service and congratulated by members of the Board and the audience. Moved by Hendricks and seconded by Glover to concur with President Hartstein's recognition of George Krug as Plan Commissioner Emeritus. Upon voice vote motion was declared carried. ECONOMIC DEVELOPMENT STRATEGY Mr.Balling noted that in November 1998 the Board passed an Economic Development work plan. Assistant Manager Ghida Sahyouni gave a presentation of the components of that plan. The key components are: policy development,database development,retail activity,incentives and business inducement strategies,marketing and strategies for assessing Village codes,procedures and staffing levels. An economic development brochure is being created. A section of our website will be devoted to economic development. Li Workshops will begin immediately on the Milwaukee Avenue corridor and the Dundee Road corridor. Village elected officials,staff and consultants will be involved with tenants in those areas. RIVER OAKS PUBLIC HEARING The Public Hearing published for tonight's meeting has been cancelled. 10471 6/21/99 RIVER OAKS SUBDIVISION—Plan Commission Referral Marc Schwartz,attorney representing the petitioner,Zale Homes,addressed the Board. This project has previously been referred to the Plan Commission,but the plan as submitted was not endorsed. The plan presented tonight has been revised taking into consideration suggestions from the Plan Commission. One lot has been removed allowing the core issues the Plan Commission was concerned with,to be addressed. Moved by Braiman, seconded by Marienthal to refer the plan back to the Plan Commission for the purpose of holding a Public hearing on the new plan. Trustee Reid requested that the Plan Commission look at having the project be completely built and the infrastructure be completely in place,so the Village will not be left with an incomplete project. Trustee Berman requested that the Plan Commission be sure that the access is of sufficient size so that it will be useful for emergency vehicles. He also requested that the developer take note of how the creek reacted to the recent heavy rains and that information be given to the Plan Commission and neighbors. In response to Trustee Berman's question pertaining to tree preservation,John Martin on behalf of the petitioner responded that the new plan did not measurably change the number of trees that will remain. Trustee Braiman would like to see the preservation plan when it is referred back to the Board. He suggested that Mr.Raysa and Mr.Pfeil look into incorporating into all future annexation agreements standard language requiring that all infrastructure be in place. President Hartstein requested the Plan Commission look closely at the limited access making sure it is adequate. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience:there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. In answer to a question from Trustee Braiman,Mr.Brimm stated that the Deerfield Parkway/Commerce Court parking lot and street improvement could be complete by October, 1999. RESOLUTION#99-36—Pace Easement Agreement Motion to approve an Easement Agreement with pace for the Deerfield Parkway and commerce Court intersection improvement. 10472 6/21/9 ORDINANCE#99-54—Professional Firefi¢hter/Paramedic Association Motion to approve a Letter of Agreement between the Village and the Buffalo Grove Professional Firefighter/Paramedic Association. NICOLE PARK EXPENDITURES Motion to authorize expenditures for Nicole Park. ARBOR CREEK LOT 20—Initial Acceptance Motion to approve a Certificate of Initial Acceptance of Arbor Creek Lot 20. DEERFIELD PARKWAY/COMMERCE COURT INTERSECTION Motion to authorize to bid Deerfield Parkway/Commerce Court intersection improvement. DHL WORLDWIDE EXPRESS—Aesthetics Motion to approve the Appearance Commission Recommendation: DHL Worldwide Express,351 Hastings—wall sign on the south elevation. SHELL OIL/MCDONALDS-Aesthetics Motion to approve the Appearance Commission Recommendation: Shell Oil/McDonalds, 1200 Arlington Heights Road—temporary construction sign. Moved by Braiman seconded by Glover,to approve the Consent Agenda. Upon roll Call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. ORDINANCE#99-56—Gift Ban Act Mr.Balling introduced the subject. This ordinance is in response to the State Gift Ban Act,providing a standard for receiving gifts by all officials,employees and volunteers in State,local and school districts. This ordinance proposed tonight brings us in compliance with the State statutes,which becomes in effect July 1, 1999. It requires establishing a local ethics authority who will be the Village Clerk. The local Ethics Ordinance in Buffalo Grove approved in 1978 will still be the general governing rule,but additional restrictions are included in the State Gift Ban Act. Trustee Marienthal requested that Attorney Raysa summarize the Gift Ban Act and the twenty-three exemptions. Moved by Reid,seconded by Braiman to adopt Ordinance #99-56,Prohibiting the Solicitation and Acceptance of Gifts and Adopting the State Gift Ban Act(SILCS 425/1 et seq.:P.A.90-737). Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. 10473 6/21/99 ORDINANCE#99-57—DISSOLUTION OF APPEARANCE COMMISSION Trustee Braiman discussed the review and approval process for developers relating to the Plan Commission,Zoning Board of Appeals and the Appearance Commission. This ordinance dissolves the Appearance Commission and gives those duties to the Plan Commission and Zoning Board of Appeals and gives Staff greater authority to make decisions relating to the process. Moved by Braiman,seconded by Hendricks to pass Ordinance#99-57,An Ordinance Providing for the Dissolution of the Village of Buffalo Grove Appearance Commission in accordance with the memo from Bill Brimm to William Balling of June 10, 1999. Mr.Balling added that this is the core ordinance that will allow the Village to keep functioning. A series of provisions in the Zoning Ordinance and the Development Ordinance will come back at a later date as amendments. Trustee Braiman added that this ordinance would help the planning process become more efficient. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. PUBLIC WORKS FLEET REPLACEMENT—Award of Bid Mr.Balling introduced the subject,details of which can be found in Mr.Rigsby's memo to Mr.Balling of June 16, 1999. Mr.Rigsby clarified the bid for the ton pick-up. Moved by Braiman,seconded by Glover to approve the Award of Bid for the Public Works Fleet Replacement. Upon roll call Trustees voted as follows: AYES: 6—Marienthal,Reid,Braiman,Hendricks,Glover,Berman NAYS: 0—None Motion declared carried. Trustee Braiman noted the planning process whereby funds were set aside for expenditures such as these and allowed the Village not to take money from any other sources. He thanked Mr.Rigsby and Mr.Brimm for their careful planning. IGS BUILDERS—Pre-application Conference Mr.Balling introduced the subject,details of which can be found in Mr.Pfeil's notes of June 21, 1999. Ian Grant Schorvitz,President of IGS Builders,Inc.,presented his plans for the property. He is asking for referral to the Plan Commission. Trustees were not willing to refer this project to the Plan Commission as presented and suggested working with the other property owner to present a plan for the total area. President Hartstein suggested reducing the number of lots or acquiring the additional property,then return to the Board. 10474 6/21/99 ADJOURNMENT Moved by Hendricks,seconded by Berman to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:15 p.m. Jane Olson,Deputy Village Clerk APPROVED BY ME THIS I Y DAY OF , 1999. Village President V