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2001-11-05 - Village Board Regular Meeting - Minutes 11159 11/5/2001 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMER 5,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Art Malinowski,Director of Human Resources;Scott Anderson,Assistant Finance Director;Robert Giddens,MIS Director;Gregory Boysen, Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Robert Pfeil,Village Planner;Greg Summers,Associate Planner;Carmen Molinaro,Director of Golf Operations;Fire Chief Allenspach;Deputy Fire Chief Sashko;Police Chief McCann;Deputy Police Chief Balinski;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the October 15,2001 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. WARRANT#945 Mr.Tenerelli read Warrant#945. Moved by Marienthal,seconded by Glover,to approve Warrant#945 in the amount of $2,363,803.69,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. GIRL SCOUTS President Hartstein recognized and welcomed Girl Scouts from St.Mary's Troop 793,noting that they are in attendance to qualify for Citizenship badges. NORTH CENTRAL RAIL President Hartstein stated that he and Trustee Berman and Mr. Brimm were at a ceremony sponsored by Secretary of Transportation Manetta where an agreement was signed between the Department of Transportation and Metra insuring full funding for the double tracking of the North Central Railroad. VETERANS CEREMONY President Hartstein noted that there will be a special Veteran's Day ceremony honoring all veterans on Sunday, November 11,2001 at Veteran's Park;he urged residents to attend this ceremony. 11160 11/5/2001 HIGH SCHOOL FOOTBALL President Hartstein noted that the community is very proud to have two high schools,both Buffalo Grove and Stevenson,participating in the IHSA quarterfinals this coming weekend;he wished both teams well on behalf of the Board and the entire community. MEMORIAL—TED JOHNSON Richard Roman,member of the Manchester Green Condominium Association,noted that Ted Johnson was an original member of the association Board,and that Ted and his wife,Dorothy, were very active in the association as �•/ well as in other church and civic organizations. Mr.Roman stated that Mr. Johnson passed away this past July. About a year before his death,Mr.Johnson suffered a massive heart attack at O'Hare airport,and his life was saved because of the availability of a portable defibrillator. Consequently,the association believes that it would be a fitting tribute to Mr.Johnson's memory to donate$100.00 toward the defibrillator fund in the Village. Mr.Roman introduced Mr.Johnson's family and his daughter,Karen,presented the check to President Hartstein. President Hartstein expressed thanks for this donation,which will be put to good use in the community. PROCLAMATION—VOTER REGISTRATION President Hartstein read from a proclamation declaring November,2001 as Voter Registration month in the Village of Buffalo Grove and encouraged the promotion and awareness of the importance in voting. BUFFALO GROVE HIGH SCHOOL GOLF TEAM President Hartstein read a commendation honoring Jon Schram,senior at Buffalo Grove High School,on his IHSA Class AA State Boys Golf Championship. The entire team was then commended for their 6th place finish at the IHSA State Tournament. CHAPLAINCY PROGRAM Deputy Fire Chief Sashko reviewed the history of the chaplaincy program and how Pastor Michael McPherson of Hope Lutheran Church was instrumental in the formation of this program. Deputy Police Chief Balinski presented an award to Pastor McPherson in recognition of his distinguished and devoted service as chaplain for the Buffalo Grove Fire and Police Departments. Pastor McPherson expressed thanks for the honor,but he stated that the greatest honor was the opportunity to work with and serve with the personnel in the Police and Fire Departments. Deputy Chief Sashko presented an award to Pastor Ann Spurgeon in recognition of her distinguished and devoted service as chaplain for the Buffalo Grove Fire and Police Departments. Pastor Spurgeon stated that it has been a real pleasure to serve as a chaplain for the departments and also that it has been a pleasure to work with Pastor McPherson, who has been a leader to the group and an inspiration to all the chaplains. President Hartstein thanked Pastor McPherson and Pastor Spurgeon for all they have done for the community. FUNDRAISERS President Hartstein thanked the Buffalo Grove Police and Fire Departments for their efforts in putting together the spaghetti dinner last Friday evening to raise funds for the departments in New York City. President Hartstein also noted that the Buffalo Grove High School Symphonic Band will be presenting a Patriotic Concert on November 8,2001 to honor those that lost their lives on September 11,2001,as well as to recognize the heroes who saved so many more lives. Funds donated at this concert will go to the families of the more than 300 firefighters that lost their lives that day. 11161 11/5/2001 FLU SHOTS President Hartstein reminded everyone of the dates,times,and places that flu shots will be offered to the community. TRANSPORTATION Trustee Berman presented a status report on several transportation issues of interest to our community;he thanked everyone who participated in the public hearings held with regard to the Route 53 extension. There was discussion with regard to the Lake Cook Road construction recently conducted by the Cook County Highway Department. Mr.Balling reviewed a conversation that he had with the Superintendent of the Cook County Highway Department. Trustees noted that they still would like a representative from that department to address the Board and answer questions. It was also suggested that our concerns be put in writing to the Cook County Highway Department. BLOOD DRIVE Trustee Marienthal noted that there will be a Blood Drive held at Alcott School on December 9,2001. YOUTH COMNMISSIONER President Hartstein noted that Youth Commissioner Jason Abrahams has been awarded the Youth Service Medal offered by the Cook County Sheriff's office,and that office will recognize him at a ceremony on November 19, 2001. Jason is a senior at Buffalo Grove High School. ROLLING HILLS SUBDIVISION Mr.Balling presented a status report on the outstanding work remaining at the Rolling Hills Subdivision,details of which are contained in Mr.Rigsby's memo to him of October 30,2001. Trustee Berman stated that,in order to be sure this process goes forward,the Village should have written documentation of a contract with a contractor who is committed to do a specific job for a specific price with a specific date. Trustee Johnson stated that he appreciates the progress report,but he wants to be sure that the Village is covering everything and dealing with every issue that exists. Trustee Glover stated that she would like to look at some more workable landscaping around the ponds other than wood chips. Todd Golin,resident,commented on items that the residents do not feel are being handled;Mr.Balling responded to Mr.Golin. MANAGEMENT REPORT Mr. Balling noted the submission of the Management Report for the month of September,2001;there were no questions on same. SNOW&ICE CONTROL PROGRAM Mr.Rigsby presented the 2001-2002 Snow and Ice Control Program. There was lengthy discussion with regard to the sidewalk snow removal program,after which it was determined that Mr.Rigsby will look at expanding that program. Mr.Rigsby will also investigate the possibility of cost sharing with the school districts where the Village clears the walks surrounding the schools. 11162 11/5/2001 The entire Board praised the efforts of the Public Works Department for the outstanding job that they do in keeping Village streets free of snow and stated that they often have residents offering compliments on the way that the Village keeps the streets during inclement weather. EXCELLENCE IN STORAGE Mr.Balling reported that the Salt Institute has presented the Excellence in Salt Storage award to the Village for the 13th consecutive year;this award acknowledges not only the salt storage building,but also the Village's strong commitment to an environmentally conscious operation. STORM DAMAGE Mr.Boysen evaluated the storm-related problems as a result of the October 13,2001 and October 23,2001 storm events;details of this report are contained in his memo to Mr. Balling of October 30,2001. FACILITIES SECURITY ISSUES Mr. Balling reported on the preliminary assessment of the facilities security issues and community security issues, details of which are contained in his memo to the Board of November 1,2001. Mr. Balling reported that staff needs two directions that relate to getting the process started. A big portion of the utility security issue relates to video and alarm monitoring of the pump stations; staff is recommending that a wireless radio frequency technology be evaluated and expanded in order to meet the additional monitoring requirements; the inclusion of public school buildings is also being evaluated. Staff recommendation is to retain RMS Business Solutions to assist, and would like to get that study started as soon as possible. Mr. Giddens noted that the Village has been working with RMS and has found that they can be counted on and they are reliable. The second recommendation would be to replace Saturday morning hours at Village Hall with Monday evening hours. Security issues exist on Saturday mornings since there is only a skeleton staff working, however, since Board meetings occur on Monday evenings,there is much more activity in the building; further details are contained in Mr. Brimm's memo to Mr.Balling of October 29,2001. Lengthy discussion took place with regard to the elimination of Saturday hours. The Board would like to see some statistics with regard to usage;they want to be sure there is a similar level of service;they do not want to inconvenience residents who have become accustomed to the Saturday morning hours. Some suggestions were: • that the 7:30 P.M.on Monday evenings could be extended to 8:00 P.M. • that perhaps it could be worked out so that there are Saturday morning hours once per month • that something could be worked out so that questions can be answered via the internet Staff will provide the information requested by the Board. Other than Trustee Marienthal,the entire Board believes that it is essential to move forward on the wireless network; and complimented staff on their initiative with this project. Trustee Marienthal has a problem with the$65,000 bid waiver and would like more information. Moved by Braiman,seconded by Glover,to move forward with staff recommendation on the RMS Business Solutions proposal. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Kahn NAYS: 1 —Marienthal Motion declared carried. 11163 11/5/2001 TRUTH IN TAXATION Mr.Brimm reviewed the Cook County Truth in Taxation Act—2001 Tax Levy Determination requirement,details of which are contained in his memo to Mr. Balling of September 11,2001. Mr.Brimm then answered questions from the Board. Moved by Glover,seconded by Johnson,to accept Mr. Brimm's report and publish for a Public Hearing on December 3,2001. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the members of the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Kahn,seconded by Johnson to approve the Consent Agenda. ORDINANCE NO.2001-69—Culver's zoning variance Motion to approve Ordinance No.2001-69, granting a variance to Zoining Ordinance 17.44.060.E.6,pertaining to the B-5 Town Center Planned Development for the purpose of installing one(1) ground sign along Route 83,one(1) additional ground sign(menu board)and additional wall signs on the West and South elevations,for Culver's Restaurant,450 McHenry Road. AVIS INVESTMENTS INC. Motion to approve a Residential Real Estate Contract between Avis Investments,Inc. and the Village of Buffalo Grove. FY 2000-2001 COMPREHENSIVE ANNUAL FINANCIAL REPORT Motion to approve the FY 2000-2001 Comprehensive Annual Financial Report. TIF ANNUAL REPORT Motion to accept the Town Center Tax Increment Financial Area Annual Report. CALCIUM CHLORIDE—Award of Bid Motion to award the bid for Calcium Chloride. CARPET AND BASEBOARD REPLACEMENT—Award of Bid Motion to award the bid for carpet and baseboard replacement. 11164 11/5/2001 FIRE SPRINKLER SYSTEM—Award of Bid Motion to authorize to award the bid of the installation of a Fire Sprinkler System for Fire Station 26 and Fire Administration as per the FY2001-2002 CIP Budget Project#PBF38-99 to Apollo Fire Protection Inc. of Schaumburg,IL Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-70-ARTS COMMISSION Moved by Kahn,seconded by Berman to pass Ordinance#2001-70,an ordinance adding Chapter 2.40,Arts Commission to the Municipal Code of the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. President Hartstein thanked the Arts Commission for all of their work and the creative projects they have put together. ORDINANCE#2001-71—YOUTH COMMISSION Moved by Johnson,seconded by Glover,to pass Ordinance#2001-71,an ordinance adding Chapter 2.42,Youth Commission to the Municipal Code of the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. President Hartstein thanked the members of the Youth Commission for their dedication to the Village. POLICE HEADQUARTERS Moved by Johnson,seconded by Kahn,to defer award of contract for the Police Headquarters Remodeling Project. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. PRAIRIE POINT Carey Chickerneo,representing the developer,made a presentation to the Board,referring to the Site Plan during his presentation. Details of this presentation are contained in the Village Board Meeting Agenda Item prepared by Mr. Pfeil. Trustee Marienthal does not believe this is a good spot for a day care center because of the train tracks,particularly with the proposed double tracking. Mr. Chickerneo stated that they believe that to be a benefit and convenience to parents. 11165 11/5/2001 Trustee Johnson also has a concern with the proximity of the day care operation to the train tracks(although he really doesn't know why);he does not like strip malls;he would like to see the south parcel included as part of any development. Mr.Chickerneo responded to Trustee Johnson's comments. Trustee Braiman asked about the parking specifications;he asked if they had considered a single user; he stated that he believes the day care center has enough experience to determine if the proximity to the train track is a problem; he concurs with the previous comments regarding strip malls,but he does believe that this is an unusual piece of property to develop;he does have concerns about the multi-tenant aspect. Trustee Glover agrees with comments that have already been made;she believes that the tremendous amount of noise from the trains will be a hindrance on the play area,and that is her main objection. Trustee Kahn thinks this is a challenging parcel to develop;he does not believe this area needs any more service type facilities;he does like the day care proposal. Trustee Berman stated that he does not have a problem with the day care center location;he does have a big problem with the strip shopping center;he has concerns with the traffic impact. Mr.Chickerneo again responded to comments made by Board members. ZBA/DEVELOPMENT ORDINANCE Moved by Johnson,seconded by Braiman,to defer consideration to designate the Zoning Board of Appeals as the Hearing Body for Development Ordinance Driveway Apron Variance requests. Upon voice vote,the motion was unanimously declared carried. ARBORETUM GOLF COURSE SITE Mr.Brimm made a presentation to the Board regarding a request made by MTI for some additional professional services fees outside of the original contract executed between the Village and MTI in 1999;details of this request are contained in his memo to Mr.Balling of November 1,2001. Moved by Johnson,seconded by Kahn,to approve the increased financial consideration to MTI Construction Services,LLC as set forth in their letter dated September 27,2001 and to extend the contract through March 31, 2003 as requested by staff. After Board comments,Trustees voted as follows on the motion: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Kahn,to move to Executive Meeting to discuss Personnel. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 10:04 P.M. to 10:21 P.M. 11166 11/5/2001 ADJOURNMENT Moved by Marienthal, seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously carried. The meeting was adjourned at 10:21 P.M. . ;. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 'J DAY OF / / 0141,`t ,2001. Village President