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2001-10-15 - Village Board Regular Meeting - Minutes 11153 10/152001 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,OCTOBER 15,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:41 P.M. Those present stood and pledged allegiance to the Flag. as Webelos from Den 5,Pack 79 of Ivy Hall School presented the colors. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Art Malinowski,Director of Human Resources;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Greg Summers, Associate Planner;Carmen Molinaro,Director of Golf Operations;Rick Reed,Golf Superintendent;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the October 1,2001 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. WARRANT#944 Mr.Tenerelli read Warrant#944. Moved by Kahn,seconded by Glover,to approve Warrant#944 in the amount of $3,866,087.40,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. CUB SCOUTS President Hartstein thanked the Cub Scouts for attending tonight's meeting and leading the Pledge of Allegiance. TRICK OR TREAT DAY President Hartstein read a Proclamation declaring October 31,2001 between the hours of 2:00 and 7:00 P.M. as Trick or Treat Day in Buffalo Grove. LAKE COUNTY TRANSPORTATION IMPROVEMENT PROJECT Trustee Berman noted that the Lake County Transportation Improvement Project has released its Draft Environmental Impact Statement on the Route 53 and alternative projects,and that there will be Public Hearings on October 23,2001 and October 25,2001;he again urged residents to attend these Public Hearings or to submit comments in writing if they are unable to attend. 11154 10/15/2001 COMMISSION FOR RESIDENTS WITH DISABILITIES Trustee Johnson noted that the Commission for Residents with Disabilities will be sponsoring a free seminar on the Americans with Disabilities Act to be held in the Buffalo Grove Council Chambers on October 23,2001;this seminar will provide a background and overview of the Americans with Disabilities Act,focusing on public services and public accommodations. BOARD OF HEALTH—FLU SHOTS Trustee Johnson noted that flu shots will be offered by the Village at Condell Medical Center,Northwest Community Hospital and Highland Park Health and Fitness Center. ARTS COMMISSION Trustee Kahn reported on the Buffalo Grove Symphonic Band;they had their first rehearsal this past week,but are still looking for members;residents and non-residents over 18 years of age are welcome. STORM DAMAGE In answer to a question from Trustee Glover,Mr.Balling reported on the heavy rainstorm this past Saturday and the work done by the Public Works Department all day. Trustee Glover asked that staff keep tabs on the situation;she also thanked the Public Works Department for their work and thanked all of the residents that cleaned the leaves out of the sewer grates to keep the water flowing into the sewers. Mr.Boysen reviewed the statistics of the storm. CIVICS FORUM The Village Clerk noted that the participating students in next week's Civics Forum are present tonight;she explained the purpose and agenda for the Civics Forum,after which each of the students introduced themselves. POWER PURCHASE Mr.Balling reported on the Chicago Power Purchase Alliance Group,details of which are contained in Mr. Boysen's memo to him of October 10,2001. Moved by Kahn,seconded by Glover,to authorize the Interest Confirmation Letter and proceed with further negotiations with both Enron Energies and Environmental Resources Trust for a contract recommendation to be presented to the Board not later than December 13,2001. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS Mr.Brimm presented the 2001 Buffalo Grove Days financial report,details of which are contained in Mr. Anderson's memo to Mr.Balling of October 10,2001. President Hartstein thanked Maureen Welborn and Dean Hoelting and the entire committee for the tremendous success of the event and for all of their hard work in that success. Mrs.Welborn then commented on the event and thanked everyone on the committee,Village staff and the Village Board for their efforts. 11155 10/15/2001 JCCBARGAIN BOOKS Mr.Balling reviewed the request of the JCC. Lawrence Freedman,attorney for the developer, introduced Ross Marks of Bargain Books. Mr.Freedman then presented further details on the proposal by the JCC. Trustee Glover asked a question of Mr.Freedman,and she noted that a banner sign is not acceptable to her. Mr. Freedman stated that they will work out whatever signage the Village wants them to have. Trustee Braiman agrees with Trustee Glover regarding the banner sign;he does not believe a temporary banner outside complies with the ordinance;he does not have a problem with a short-term lease for this use;he believes that this use is needed in town. Moved by Johnson,seconded by Kahn,to approve the use for Bargain Books,LLC,for the term of the proposed lease or any extensions. Trustee Berman agreed with Trustee Braiman in terms of the need for a bookstore in the Village;he would like more information on what is being sold and how the store will be laid out. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. POLICE DEPARTMENT LOWER LEVEL Mr.Balling presented an update on the status of the renovation of the Police Department lower level. QUESTIONS FROM THE AUDIENCE Todd Golan,2067 Sheridan Road,Rolling Hills subdivision,reviewed outstanding issues that remain to be completed by the developer,Scarsdale Homes.The residents are asking that the Village deny the extension for the letter of credit. Mr.Balling reviewed the status of the situation. After lengthy discussion, Trustees asked that Mr.Balling provide at least monthly updates on this situation;they asked that there be more communication between staff,the Board and the residents;they asked that staff ensure that all options are being explored;and they asked that Mr.Balling present all options available at the next meeting as well as specific deadlines and specific answers with regard to the punch list items. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Johnson,seconded by Glover to approve the Consent Agenda. ORDINANCE No.2001-65—CVS Pharmacy signs Motion to approve Ordinance No. 2001-65,approving a variation to the Sign Code,Section 14.20.030,pertaining to Business Districts;Section 14.20.070,pertaining to Ground Signs;Section 14.20.080,pertaining to Wall Signs;and Section 14.20.130,pertaining to Directional Signs for CVS Pharmacy,20 E.Dundee Road. 11156 10/15/2001 ORDINANCE No.2001-66—292 St.Mary's Pkwy zoning variation Motion to approve Ordinance No.2001-66,approving a variation to Zoning Ordinance,Section 17.36.030, pertaining to parking,design and maintenance for 292 St.Mary's Parkway. ORDINANCE No.2001-67—Animals Motion to approve Ordinance No.2001-67,amending Title 6,Animals,of the Municipal Code. RESOLUTION No.2001-41—IMRF,Elected Officials Motion to approve Resolution No.2001-41,Relating to the participation by elected officials in the Illinois Municipal Retirement Fund. RESOLUTION No.2001-42,IMRF Elected Officials Motion to approve Resolution No.2001-42,allowing more than 50 months of retroactive IMRF service credit for elected officials. ARBORETUM GOLF COURSE SITE DEMOLITION SERVICE—Authorization to bid. Motion to authorize to bid site demolition service—Arboretum Golf Course facilities. VILLAGE OF BUFFALO GROVE,PACE,RTA—Hold Harmless Agreement Motion to approve Hold Harmless Agreement between the Village of Buffalo Grove and PACE,the Suburban Bus Division of the Regional Transportation Authority. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-68- BUMPERS,INC. Moved by Johnson,seconded by Glover,to pass Ordinance#2001-68,amending Chapter 6.20 Liquor Controls, reserving a Class A license for Bumpers,Inc. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. RESOLUTION #2001-43—BOND ALLOCATION Moved by Braiman,seconded by Johnson,to pass Resolution#2001-43,rescinding Resolution#2001-18 and reallocating$264,000,the balance of the Village of Buffalo Grove's 2001 Private Activity Bond Allocation,to the `./ Illinois Development Housing Authority,details of which are contained in the Village Board Meeting Agenda Item Overview dated October 15,2001,and in accordance with the draft dated October 11,2001. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. 11157 10/15/2001 RIVERWALK NORTH Mr.Balling introduced Tim Beechick,Hamilton Partners,and briefly summarized the request of the developer. Mr.Beechick then made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview of October 15,2001 prepared by Mr.Pfeil.Mr.Beechick referred to the Site Plan during his presentation. Board discussion followed,with Mr. Beechick answering their questions. Trustee Braiman stated that he has a concern with density;he would like to see information concerning the apartment demographics for the area;he would like to see more information about the hotel user;parking is also an issue;he does not have a problem conceptually with the plan. In answer to a question from Trustee Johnson,Mr.Raysa confirmed that the Annexation Agreement could be amended. Trustee Johnson stated that he believes the plan is definitely something to pursue. Trustee Kahn stated that he believes this is a very nice use;he is concerned about the apartment nature and wants to make sure that it will fit in with the area and fit in with the school district;he believes the hotel would be a nice addition to the parcel. Trustee Berman believes the concept is good;he would like to see police and fire issues addressed;he believes traffic issues must be addressed;he thinks the hotel should be a higher level hotel;he believes the proximity of the building to the river has to be addressed;he believes the school issues need to be addressed;he wants to be sure that there is a user for the restaurant;he thinks there is an opportunity to build something that ties into the area architecturally. Trustee Glover agrees with what has been stated by Trustee Berman,particularly with regard to the restaurant;she believes that indoor/covered parking would be a very important component of the apartment development. Mr. Beechick stated that they have already planned for indoor and covered parking. Trustee Marienthal stated that he hopes that this will be the catalyst to move along Milwaukee Avenue,both to the north and to the west. The hotel being contemplated is a Hilton Garden Inn. Moved by Braiman,seconded by Johnson,to refer the Riverwalk North,east of Milwaukee Avenue north of Riverwalk Drive,amendment of Annexation Agreement,P.U.D.and Preliminary Plan concerning a mixed-use development,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ARBORETUM GOLF COURSE Moved by Braiman,seconded by Johnson,to authorize waiver of bids and authorizing the Village Manager to approve Change Orders for certain project elements for the Arboretum Golf Course,details of which are contained in Mr.Brimm's memo to Mr.Balling of October 11,2001. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. 11158 10/15/2001 GOLF CAR LEASES Moved byBraiman,seconded byGlover to award contract for Golf Car Leases for Arboretum and Buffalo Grove Golf Clubs in accordance with the memo from Mr. Molinaro to Mr. Balling of October 9,2001. Mr. Molinaro then answered questions from the Board regarding the leases. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Marienthal,seconded by Kahn,to move to Executive Meeting to discuss Sales of Real Estate. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 9:48 p.m. to 10:05 p.m. ADJOURNMENT Moved by Marienthal,seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously carried. The meeting was adjourned at 10:05 p.m. net M. Sirabian,Village Clerk 71 APPROVED BY ME THIS 16 DAY OF CC'w k.A._i ,2001. Village President