2001-08-20 - Village Board Regular Meeting - Minutes 11133
8/20/01
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY AUGUST 20,2001
CALL TO ORDER
President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman,
Johnson and Kahn.
Also present were: William Brimm,Acting Village Manager;Richard Skelton,Acting Village Attorney;Ghida
Sahyouni,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Director of
Human Resources; Gregory Boysen,Director of Public Works;Raymond Rigsby,Superintendent of Public Works;
Ed Schar,Director of Building&Zoning;Robert Pfeil,Village Planner;Carmen Molinaro,Director of Golf
Operations;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Marienthal,to approve the minutes of the August 6,2001 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
WARRANT#940
Mr.Tenerelli read Warrant#940. Moved by Marienthal,seconded by Glover,to approve Warrant#940 in the
amount of$1,971,459.90,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
PROCLAMATION—"SCHOOL'S OPEN SAFETY WEEK"
President Hartstein read from a Proclamation declaring the week of August 26-31,2001 as"School's Open Safety
Week"in Buffalo Grove.
Moved by Glover,seconded by Braiman,to approve the Proclamation. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
PROCLAMATION—PROSTATE CANCER AWARENESS
President Hartstein read from a Proclamation declaring the month of September,2001 as Prostate Cancer
Awareness Month in the Village of Buffalo Grove.
Moved by Glover,seconded by Braiman to approve the Proclamation. Upon voice vote,the motion was
unanimously declared carried.
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BUFFALO GROVE DAYS
President Hartstein noted the upcoming Buffalo Grove Days Festival that will take place over the Labor Day week-
end;he urged everyone to participate in the activities,particularly the enhanced fireworks display,and thanked the
Committee for their hard work over the year.
ROUTE 53
Trustee Berman noted that the Citizens to Protect Quality of Life Through Better Transportation will be having a
booth at which attendees to the festival can register their support for the extension of Route 53;this is an important
event for the extension because of the upcoming public comment period on the draft environmental impact
statement that will be released early this fall by the Lake County Transportation Improvement Project;there will
also be volunteers circulating through the festival with petitions.
LAKE COOK ROAD
In answer to a question from Trustee Marienthal,Mr.Brimm stated that he will call Cook County tomorrow to
obtain an update on the Lake Cook Road improvement project;he did note that the barricades will be removed
during the Buffalo Grove Days holiday week-end.
MANAGEMENT REPORT
Mr.Brimm noted the submittal of the Management Report for July,2001;there were no questions on same.
BUFFALO CREEK BALCONY COLLAPSE
Ms.Sahyouni presented an update on the Buffalo Creek balcony collapse that occurred during the month of June.
Ms. Sahyouni then outlined a proposed multi-family inspection program being recommended by staff,details of
which are contained in the Village Board Meeting Agenda Item Overview that she prepared
Trustee Braiman stated that this proposal is a good start;he believes that a professional needs to do the evaluation
along with Village staff,rather than have staff review it after the fact;he believes there should be an architectural
evaluation every two or three years.
In answer to a question from Trustee Glover,Mr. Schar confirmed that the new balconies will be rebuilt according
to current codes,and he also explained the differentiation between repair and reconstruction;she does not believe
this is ready for an ordinance yet.
Trustee Johnson stated that the mandatory nature of this troubles him;he would also prefer that a staff member from
the Village accompany any professional that does inspections.
Trustee Berman is concerned about over-reaction;he is concerned with the maintenance checklist and the mandatory
nature;he also believes that a simple annual review with a periodic in-depth review to lessen the cost to property
owners.
President Hartstein is concerned with"overkill",and noted that the Village Attorney should be consulted regarding
liability;he would also like to see public awareness programs with regard to what may or may not be covered by
insurance,since sometimes condominium owners erroneously believe that the master policy covers the contents of
their homes.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from members of the audience;there were none.
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CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Braiman,seconded by Glover,to approve the Consent Agenda.
GOLF COURSE MAINTENANCE EQUIPMENT—Award of Contract
Motion to approve the award of contract—golf course maintenance equipment.
DOMINICK'S(The Plaza)—DIA
Motion to approve the Dominick's(Plaza)Development Improvement Agreement.
BURGER KING(Town Center)—Initial Acceptance
Motion to approve the Burger King(Twon Center)Initial Acceptance.
MARISTAL PLAT OF RESUBDIVISION LOT 1—DIA
Motion to approve the Maristal Plat of Resubdivision—Lot 1 and Development Improvement Agreement.
2001 PAVEMENT CRACK SEALING PROGRAM—Award of Contract
Motion to award the contract to Scodeller Construction for the 2001 Pavement Crack Sealing Program.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
ORDINANCE#2001-51—2421 E.DUNDEE ROAD
Moved by Kahn,seconded by Braiman,to pass Ordinance#2001-51,an ordinance annexing the property at 2421 E.
Dundee Road. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
ORDINANCE #2001-52—SIEMENS
Moved by Braiman,seconded by Glover,to pass Ordinance#2001-52,approving an Agreement with Siemens
Building Technologies,Inc.,in accordance with the memo to the Board from Ms. Sahyouni dated August 13,2001.
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
RESOLUTION#2001-31—LAKE-COOK ROAD OVERPASS
Moved by Berman,seconded by Glover,to pass Resolution#2001-31,approving an Intergovernmental Agreement
with Cook County related to the Lake-Cook Road Overpass Improvement at the Wisconsin Central Railroad.
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Mr.Brimm reviewed the background on this project,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Boysen. Mr.Brimm then answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
ARBORETUM GOLF COURSE CLUB HOUSE
Mr. Brimm presented a status report on the Arboretum Golf Course Club House,details of which are contained in
the Village Board meeting Agenda Item that he prepared.
John Bossman of Sente&Rubel briefly presented an update of what has happened since the last formal meeting;he
reviewed the changes inside the facility,as well as the aesthetic appeal from the outside.
Questions from the Board were answered by the development team and staff,and it was the consensus of the Board
that they are very pleased with the building.
Mr.Brimm stated that the goal tonight is to receive concurrence on the design efforts to date and to formally
authorize Sente&Rubel to move forward with fine design as well as contract and bid document developments.
This process that could take as long as 18 weeks to get the Village in a position to have the project out to bid late
this winter.
Moved by Berman,seconded by Glover,to authorize further implementation based upon what has been presented
this evening. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
CARPET REPLACEMENT
Mr. Brimm reviewed the background relating to this request,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mr.Rigsby.
Moved by Braiman, seconded by Berman,to authorize staff to reject carpet bids and re-bid carpet replacement.
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
PUBLIC SERVICE CENTER EXPANSION
Mr.Boysen presented a brief history of this project,and Mr.Rigsby presented the operational requirements of the
project and the needs that have been articulated. Mr.Bossman then reviewed the architectural approach.
Staff is requesting a referral to the Plan Commission to continue on with the project,details of which are contained
in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen.
Moved by Johnson,seconded by Berman,to refer Preliminary Plans to the Plan Commission for the Public Service
Center Expansion Project. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
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AVIS INVESTMENTS
Bernard Citron,representing Avis Investment Inc.,introduced the members of the development team present
tonight. Mr.Citron made a presentation to the board,details of which are contained in the packet submitted by Avis
Investments Inc.
Rob Walker,Otis Koglin Wilson Architects,reviewed the architectural aspect of the project,referring to a rendering
of the site.
Trustee Braiman stated that he thinks the project itself is very nice;his concerns are with the planning issues;he
believes the parking spots located in the rear are very inefficient;he believes the auto shop should be a part of the
plan;he believes the traffic issues are significant;he believes the location of the proposed rectory is poor and he
believes it should be located on the corner lot;he believes that the Village needs to take a close look at the use,
because,if this is to be incorporated into the Town Center in some degree,this proposal would lose that possibility
completely.
Trustee Glover agrees with Trustee Braiman regarding the rear parking. With regard to the Town Center,she is not
willing to give this parcel up to multi-family until there is in-depth work done as to the use of this parcel;her
concern is that,if the Town Center could ever be re-done in the future,every time a piece is taken out of the site,the
possibility of reconfiguration is lost.
Trustee Marienthal agrees with previous comments;he does not see any necessity to remove the rectory.
Trustee Berman stated that it is clear that the developer put forth a great deal of effort for this proposal;the
development standing alone is not unattractive,but he believes there are some difficult planning issues with the
projects;he believes it is very dense;he believes this proposal turns its back on the Town Center;he thinks it is poor
planning for the Village to allow this project to move forward without that additional parcel;he cannot support this
proposal.
Trustee Johnson is disappointed that the county currently will not allow a light at Church;he believes the developer
did as well as possible with a difficult site;he believes the issue is more global than just what to put on this parcel.
Mr.Avis stated that they understand that St.Mary's does not want the rectory located on the corner parcel;St.
Mary's has indicated that,if they are able to acquire the corner parcel,they would locate parking on the corner.
Trustee Kahn stated that the Village needs to have a long-range vision as to what needs to be done with the Town
Center.
Trustee Glover stated that the auto body building,even though small,could add green space to the parcel,but is of
no value at all if it is not incorporated into the project.
Trustee Braiman stated that the rectory does not seem to have any historical value,but he would like to hear from St.
Mary's if that is the case;he is concerned that St.Mary's does not want to locate the rectory on the corner,and
would like that possibility re-visited;he agreed with Trustee Kahn in that staff,Town Center representatives and the
Village Board need to determine a vision for the Town Center;he believes this should be deferred until tonight's
questions can be answered.
President Hartstein summarized tonight's discussion and comments.
Mr.Citron stated that they will not request a vote tonight,and they will work to try and resolve the issues raised.
Mary Ann Krug,St.Mary's Parkway,stated that parking at St.Mary's is a problem,and this plan would take away
30 parking spaces,and also lose the ones that are located next to the rectory;she is very concerned about the
parking;this plan would also cut the sight line of St.Mary's steeple.
Lee Leikum stated that the kids need a play area,and locating the rectory near the football field would cut into the
play area.
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EXECUTIVE MEETING
Moved by Johnson,seconded by Glover,to move to Executive Meeting to discuss Litigation&Sale/Lease of Real
Estate matters. Upon roll call Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 9:56 P.M.to 10:25 P.M.
ADJOURNMENT
Moved by Johnson,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:25 P.M.
Janet M. Sirabian,Village Clerk
APPROVED BY ME THIS I v DAY OF -9is►, ,2001
Village President