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2001-08-06 - Village Board Regular Meeting - Minutes 11127 8/06/2001 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,AUGUST 6,2001 CALL TO ORDER The Village Clerk called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: Trustees Marienthal,Braiman,Glover,Berman,Johnson and Kahn. President Hartstein was absent. Also present were: William Balling,Village Manager;Richard Skelton,Acting Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Art Malinowski,Human Resources Director;Phil Versten,Administrative Assistant;Robert Pfeil,Village Planner;Greg Summers,Associate Planner;Carmen Molinaro,Director of Golf Operations;Rick Reed,Golf Superintendent;Deputy Police Chief Balinski;and Joseph Tenerelli,Village Treasurer. TEMPORARY CHAIRMAN Moved by Kahn,seconded by Berman,to appoint Trustee Braiman as Temporary Chairman for tonight's meeting. Upon voice vote,the motion was unanimously declared carried. APPROVAL OF MINUTES Moved by Johnson,seconded by Marienthal,to approve the minutes of the July 16,2001 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Braiman,Berman,Johnson,Kahn NAYS: 0—None ABSTAIN: 1 —Glover Motion declared carried. WARRANT#939 Mr.Tenerelli read Warrant#939. Moved by Glover,seconded by Johnson,to approve Warrant#939 in the amount of $2,826,945.45,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Hendricks,Glover,Berman,Johnson NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS Trustee Glover reminded everyone of the upcoming Buffalo Grove Days festival over the Labor Day week-end; she presented a brief synopsis of the events that will take place. PACE Trustee Berman reported on fund shortages being experienced by Pace;he suggested that one way to address this situation is to renew emphasis for senior cab service,and asked that staff come back to the Board with a proposal. METRA NORTH CENTRAL Trustee Berman reported that the double tracking is proceeding,and orders have been placed for 300 new bi-level cars;in addition 30 new engines have been ordered for the expansion. 11128 8/06/01 ROUTE 53 Trustee Berman noted that there will be a Route 53 booth at Buffalo Grove Days sponsored by Citizens to Protect Quality of Life Through Better Transportation;he urged residents to stop by and sign a petition,which will be submitted to the Lake County Transportation Improvement Project in support of the Route 53 extension during the public comment period this fall on the Draft Environmental Impact Statement. LAKE-COOK ROAD Trustee Marienthal stated that he had heard of a concrete strike and was concerned as to how that might affect Lake- Cook Road;Mr.Balling will investigate this issue. FIREWORKS DISPLAY In response to the Board's request to elevate the expenditure for fireworks to$20,000.00,Mr.Balling reported on the enhanced display that will be shown during Buffalo Grove Days. LAKE-COOK ROAD Mr.Balling reported on the monumental traffic challenges occurring on Lake-Cook Road,and explained what measures the Village is taking to try and alleviate as much of the problem as possible. APTAKISIC JR.HIGH SCHOOL Mr.Balling reported on the progress of the Aptakisic Jr.High School traffic signal,noting an August 20,2001 completion date. POLICE DEPARTMENT SURVEY Mr.Balling reviewed the background of the annual Police Department survey. Deputy Police Chief Balinski stated that he is very proud to be before the Village Board with the results of this survey,and that this is a proud moment for the Buffalo Grove Police Department;he then summarized the results of the survey. The Police Department was commended and thanked by the entire Village Board. VEHICLE STICKER DESIGN Temporary Chairman Braiman briefly reviewed the background on this project. The design submitted by the first place winner will be on the 2002-2003 vehicle stickers. Ms. Sahyouni explained the mission of the Arts Commission and reviewed the method used to promote this contest throughout the community. Temporary Chairman Braiman recognized the three contest winners, who were congratulated by the audience and the Board as they were presented with certificates and savings bonds. PUBLIC HEARING—FAMILY COMMUNITY RESIDENCE Temporary Chairman Braiman called the Public Hearing to order at 8:02 P.M.,and read from the Notice of Public Hearing published in the Daily Herald on July 21,2001. Temporary Chairman Braiman swore in Rick Kahen,Chairman of the Commission for Residents with Disabilities, who then made a presentation to the Board explaining the request of the Commission. Temporary Chairman Braiman asked if there were any questions from any other agencies,public bodies or members of the public;there were none. 1112 9 8/06/2001 Rob Sherman pointed out changes he believes should be made: there should be a minimum of one bedroom for every two people living in the house;there should be a provision that would prohibit existing rooms from being divided. Mr.Skelton noted that the Village cannot legally impose those provisions unless they are imposed on every home in the Village. Trustee Johnson stated that the Building Code would ensure that there would not be too many people in too small a house. Lisa Dunn,Plan Commissioner,stated that the Commission unanimously approved this change,and it was an easy decision form them. Trustee Berman ask that the Plan Commission minutes and the PowerPoint presentation be included in the record for this Public Hearing. Rick Kahen thanked all the people who helped in putting this together;he stated what a pleasure it is for him to live in the Village of Buffalo Grove,and thanked the Board for the opportunity of serving on the Commission. At 8:14 P.M.,Temporary Chairman Braiman continued the Public Hearing until the proposed ordinance is considered later on in the meeting. QUESTIONS FROM THE AUDIENCE Jeff Pozen 2855 Whispering Oaks Drive,referred to the e-mail he sent today with regard to the trees being removed for the development of Brentwood Station,and asked that the Village again take a look to be sure that they cannot be saved. If they must all be removed,Mr.Pozin asked that there be a more comprehensive look at the landscaping that will be installed. Several Trustees stated that they understood that these are not all quality trees,however,they also asked that another look be taken to be sure that any trees salvageable are saved. CONSENT AGENDA Temporary Chairman Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Berman to approve the Consent Agenda. ORDINANCE No.2001-46-Surplus Village Properety Motion to approve Ordinance No. 2001-46,authorizing the disposal of surplus village personal property. ORDINANCE No.2001-47—Sign Code variance Motion to approve Ordinance NO. 2001-47.Granting a variance of the Sign Code Section 14.20.010 that would permit the Police Department to display a McGruff inflatable balloon at the Public Works building,51 Raupp Boulevard during Buffalo Grove Days. ORDINANCE No.2001-48—Sign Code variance Motion to approve Ordinance No.2001-48,granting a variance of the Sign Code,Sections 14.20.030 and 14.20.080 that would permit four additional wall signs i.e.Food,Starbucks Coffee,Bank One and Drug on the front elevation of Dominick's Finer Foods at 764 South Buffalo Grove Road. RESOLUTION NO.2001-30 Motion to approve a resolution approving the Commonwealth Edison Fence License(Weiland Road). 11 I' 3; 0 8/6/01 VILLAGE OF BUFFALO GROVE FIRE PENSION FUND Motion to accept the Annual Report of Condition for the Village of Buffalo Grove Fire Pension Fund. VILLAGE OF BUFFALO GROVE POLICE PENSION FUND Motion to accept the Annual Report of Condition for the Village of Buffalo Grove Police Pension Fund. POLICE PURSUIT VEHICLE—Authorization to Purchase Motion to approve the authorization to purchase one Police pursuit vehicle. BRENTWOOD STATION-DIA &final plat Motion to approve Brentwood Station Development Improvement Agreement and Final plat. SANITARY &STORM SEWER TELEVISING PROJECT—Award of Bid Motion to award the bid to Remote Access Television Services,Inc. for the sanitary and storm sewer televising project. BUFFALO CREEK EROSION CONTROL PROJECT—Authorization to re-bid Motion to authorize the re-bidding of the Buffalo Creek erosion control project. Upon roll call Trustees voted as follows on the Consent Agenda: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-49—FAMILY COMMUNITY RESIDENCES Moved by Johnson,seconded by Berman,to pass Ordinance#2001-49,amending Section 17.12.252 of the Village Zoning Ordinance concerning Family Community Residences,set forth in the ordinance dated 8/1/01 before the Board,incorporating the testimony given at this evening's Public Hearing as well as at the Plan Commission hearing. Trustee Johnson returned thanks to the Commission for working so diligently to achieve this goal. Temporary Chairman Braiman closed the Public Hearing at 8:29 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-50—LIQUOR CONTROLS Moved by Kahn,seconded by Berman,to pass Ordinance#2001-50,amending Chapter 5.20,Class A licenses. Mr.Balling explained that,since Sgt.Pepper's restaurant closed,the liquor license for the establishment will be rescinded. Upon roll call,Trustees voted as follows: 111 31 8/06/2001 AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. GOLF COURSE DESIGN AGREEMENT Mr.Brimm made a presentation to the Board summarizing this agreement,details of which are contained in the Village Board Meeting Agenda Item Overview dated August 6,2001 that he prepared and also in the agreement itself. Moved by Glover,seconded by Marienthal,to approve a Design Services Agreement between the Village of Buffalo Grove and Hurdzan/Fry Golf Course Design,Inc. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ARBORETUM GOLF COURSE Mr.Brimm made a brief presentation and reviewed recommended work to be completed this year,details of which are contained in his memo to Mr.Balling of July 27,2001. Moved by Berman,seconded by Marienthal,to award contracts for the Arboretum Golf Course softening projects,in accordance with Mr.Brimm's memo. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. AUTOMATIC DEFIBRILLATOR PURCHASE PROGRAM Mr.Brimm made a presentation on the proposal to equip all public safety vehicles,the Village Hall,the Public Works building,and both golf courses in the Village with Automatic External Defibrillators,details of which are contained in the memo to him from deputy Fire Chief Sashko and Deputy Police Chief Balinski and also the Village Board Meeting Agenda Item Overview;he then answered questions from the Board. Moved by Johnson,seconded by Kahn,to approve staff recommendation for the Automatic Defibrillator Purchase Program for an amount not to exceed$37,000.00,and offset by approximately$10,000.00 in pledges and contributions. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. GOLF CAR FLEETS Mr.Molinaro briefly reviewed the proposal requesting authorization to solicit bids for the golf car fleets for both the �./ Arboretum Golf Club and the Buffalo Grove Golf Club;he then answered questions from the Board. Moved by Marienthal,seconded by Johnson,to authorize bid for Golf Car Fleets for The Arboretum Club and Buffalo Grove Golf Club. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. 11132 8/06/2001 ARBORETUM GOLF COURSE Mr. Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview. Moved by Johnson,seconded by Kahn,approve bid waiver for a chemical mixing and storage unit for the Arboretum Golf Course Maintenance Building project and award of the purchase contract to the sole IEPA and IDA approved manufacturer,"The Eagle Companies". Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. BELMONT VILLAGE Mr.Balling introduced this item,briefly reviewing the reason for the proposed revision. Temporary Chairman Braiman polled the Board: "YES"indicates dealing with this at the Board level;"NO" indicates desire to send it to the Plan Commission: Plan Commission: Marienthal,Berman,Johnson Village Board: Braiman,Glover,Kahn Hal Frank,attorney for Belmont Village,stated that he would ask that the Board handle this in the most expeditious manner possible. After further discussion by the Board regarding timing,it was determined that this issued could be handled at the Board level. EXECUTIVE MEETING Moved by Berman,seconded by Johnson,to move to Executive Meeting to discuss Litigation. Upon roll call, Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. The Board adjourned to Executive Meeting from 9:10 P.M. until 9:25 P.M. ADJOURNMENT Moved by Johnson, seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:25 P.M. anet M. Sirabian,Village Clerk APPROVED BY ME THIS P DAY OF ,2001 lage President