2001-01-08 - Village Board Special Meeting - Minutes 11048
1/08/2001
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 8,2001
CALL TO ORDER
President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag,
which was led by Brownie Troop 3481.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover, and Berman.
Trustee Hendricks was absent,and Trustee Johnson arrived at 8:05 P.M.
Also present were: William Balling,Village Manager;William Raysa,Village Attorney; Ghida Sahyouni,Assistant
Village Manager;William Brimm,Assistant Village Manager/Finance Director; Scott Anderson,Assistant Finance
Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner; Gregory Boysen,Director of
Public Works;Raymond Rigsby, Superintendent of Public Works;Richard Kuenkler,Village Engineer;Carmen
Molinaro,Director of Golf Operations;Rick Reed,Golf Superintendent;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover, seconded by Berman,to approve the minutes of the December 11, 2000 Special Meeting.Upon
roll call Trustees voted as follows:
AYES: 4—Marienthal,Braiman,Glover,Berman
NAYS: 0—None
ABSENT: 2—Hendricks,Johnson
Motion declared carried.
WARRANT#925
Mr.Tenerelli read Warrant#925. Moved by Marienthal,seconded by Glover,to approve Warrant#925 in the
amount of$2,779,372.38,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 4—Marienthal,Braiman,Glover,Berman
NAYS: 0—None
ABSENT: 2—Hendricks,Johnson
Motion declared carried.
NEW YEAR GREETINGS
On behalf of the Village Board,President Hartstein extended good wishes for a healthy and happy 2001 to the entire
community.
TOYS FOR TOTS
President Hartstein commended the Buffalo Grove Police Department for the outstanding job that they did in their
efforts collecting toys for children through the Marine Corps Toys for Tots program
BLOOD DRIVE
President Hartstein commended Brownie Troop 3481 for their efforts in providing refreshments at the Blood Drive
held in December. The girls also made thank you notes for each of the donors,thanking them for giving blood and
helping to save the life of someone in need. Each of the girls was presented with a certificate as they were
congratulated by the audience and the Board.
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President Hartstein also introduced Blood Commission Chairman Paige Donnelly and thanked her and the entire
Blood Donor Commission for their efforts in organizing the blood drives held through the year;he reminded
everyone that the next drive is March 10,2001.
YOUTH COMMISSION
President Hartstein announced that the Youth Commission is sponsoring a teen evening on February 24,2001 for 6th,
7th and 8th graders at the Highland Park Fitness Center.
`./ LEADERSHIP FORUM
President Hartstein that there will be another Leadership Forum on January 30,2001,with representatives from the
school districts,park districts, libraries and townships getting together to discuss how to better serve the community.
SNOW BANKS
Trustee Glover noted that the snow banks at the Plaza Verde shopping center were quite high,and she asked if the
Village encourages shopping center owners to plow their sidewalks. Mr.Rigsby replied that the Village does plow
the walks along Dundee Road,but the snow gets thrown onto the sidewalks when the roads are plowed,which is why
the drifts get so high,and make it virtually impossible to keep the sidewalks cleared. Trustee Glover suggested that
the Village promote clearing the sidewalks with the owners of the shopping centers.
President Hartstein told Mr.Rigsby that he and other Board members have received countless compliments from
community members on the snow removal operations in the Village;he commended Mr. Rigsby and the staff for the
many hours that they have spent keeping up with the snowfall.
Mr.Rigsby presented a report on the status of the snow removal operations,the status of salt availability,and also of
the financial impact of the snow removal operations so far this winter.
TRAFFIC SIGNALS
Mr.Balling stated that he does not have a current update on the traffic lights being installed,but he will have one for
the January 22, 2001 meeting.
HEALTH COMMISSION
Trustee Braiman stated that the Health Commission is discussing a recommendation to the Board with regard to a
ban on smoking in restaurants in the Village;they will be sending out a survey to restaurants to get their input.
ARTS COMMISSION
Trustee Braiman stated that he has suggested the creation of a new vehicle sticker,and he thinks that a contest to
create a new sticker could be something that could be undertaken by the Arts Commission.
CHAMBER OF COMMERCE
President Hartstein recognized Steve Panitch and congratulated him on being elected to serve as President of the
Buffalo Grove Chamber of Commerce for the coming year.
MUNICIPAL ELECTION
The Village Clerk announced that petitions for the three Trustee positions to be filled at the April 3,2001 municipal
election will be accepted between 8:00 A.M.on January 15,2001 and 5:00 P.M.on January 23,2001.
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ROUTE 83 TRAFFIC SIGNALS
Mr.Balling reported on the results of the study of the Illinois Route 83 Traffic Signal Timing,details of which are
contained in the memo from Civiltech Engineering to Mr.Boysen.
Trustee Johnson arrived at this time.
LAKE COUNTY COURT HOUSE
Mr.Balling reported that Lake County has selected Mundelein for the site for a southern court house in Lake
County;presently Buffalo Grove sends most of its traffic to the Rolling Meadows court because it is much more
efficient;since there is now going to be a site in Mundelein,Buffalo Grove will most likely send most cases to that
site,since that will be more cost effective than Rolling Meadows.
SECRETARY OF STATE
Mr.Anderson reported that the mobile Secretary of State facility will be at the Village Hall on January 24,2001
between the hours of 9:30 A.M.and 2:30 P.M.;they will offer all services offered at traditional sites with the
exception of road testing.
PUBLIC HEARING—GOLF APPROPRIATION
President Hartstein called the Public Hearing to order at 8:12 P.M. Notice of this Public Hearing was published in
the Daily Herald on December 23,2000.
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Mr.Anderson made a presentation regarding the Appropriation Ordinance.
President Hartstein asked if there were any other public bodies or members of the audience who wished to comment;
there were none.
President Hartstein adjourned the Public Hearing at 8:14 P.M.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. President Hartstein then read a
brief synopsis of each of the items on the Consent Agenda.
Moved by Glover,seconded by Braiman to approve the Consent Agenda.
BUFFALO GROVE OFFICE BUILDING—Initial Acceptance
Motion to approve the Initial Acceptance—Buffalo Grove Office Building(Thread Creek Lot 3)
MIRIELE PHASE II SUBDIVISION—Initial approval
Motion to approve Initial Acceptance—Mirielle Phase II Subdivision
COTY PROPERTY—DIA and Plat of Subdivision
Motion to approve the Coty property(Voicestream)Development Improvement Agreement and Final Plat of
Subdivision.
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AYES: 5—Marienthal,Braiman, Glover,Berman,Johnson
NAYS 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
ORDINANCE#2001-1 —ESTONIAN LANE
Moved by Berman,seconded by Glover,to pass Ordinance#2001-1,vacating a certain public street and right-of-way
known as Estonian Lane(formerly known as Airdrie Lane),and approval of Plat of Vacation of Street. Upon roll
call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman, Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
ORDINANCE#2001-2—ARBORETUM GOLF COURSE
Moved by Berman, seconded by Braiman,to pass Ordinance#2001-2, approving an amendment to a Special Use for
the Arboretum Golf Course concerning construction of a new clubhouse and maintenance facility in the R-8 District,
401 Half Day Road(IL Route 22).
Mr.Brimm made a presentation regarding the zoning ordinance to effectuate the proposal on the Arboretum capital
project for construction of both the clubhouse and maintenance building,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr. Pfeil;he then answered questions from Board.
Discussion took place with regard to the size of the facility,the parking area, and the landscaping. Mr.Brimm was
thanked and congratulated on the outstanding job that has been done on this project.
Upon roll call,Trustees voted as follows:
AYES: 4—Marienthal,Glover,Berman,Johnson
NAYS: 1 —Braiman*
ABSENT: 1 —Hendricks
*Because he still has some questions.
Motion declared carried.
RESOLUTION#2001-1—DEERFIELD PARKWAY
Moved by Berman, seconded by Glover,to pass Resolution#2001-1,approving Phase I Addendum and Public
Meeting Presentation Engineering Services for the Implementation of the Deerfield Parkway(Illinois Route 83 to
Weiland Road)Street Improvement. Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
RESOLUTION#2001-2—PUBLIC WORKS GARAGE
Moved by Marienthal,seconded by Glover,to pass Resolution 2001-2,approving Grant Agreement No. 01-123011
between the Village of Buffalo Grove and the Illinois Department of Commerce and Community Affairs-$100,000
for the Public Works Garage Expansion Project.
Mr.Balling stated that staff is confident that the cut-off date of June 30,2002 can be met.
Upon roll call,Trustees voted as follows:
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AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
MILLBROOK BUSINESS CENTER
Moved by Berman,seconded by Glover,to approve the Millbrook Business Center,2200 Millbrook Drive and 2400
Millbrook Drive,elevations,materials and colors.
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
TRAFFIC SIGNAL
Moved by Marienthal,seconded by Braiman,to authorize bid of the Weiland Road-Aptakisic Junior High School
traffic signal improvement.
Trustee Braiman would like to see as much of this work done in the summer when school is not in session.
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
2001 STREET MAINTENANCE
Moved by Marienthal, seconded by Glover,to authorize bid for the 2001 Villagewide Contractual Street
Maintenance Program. Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: I —Hendricks
Motion declared carried.
PLAZA VERDE SHOPPING CENTER
Lawrence Freedman,representing the developer,reviewed the request of the petitioner.
John Green,Groundwork,Ltd.,made a presentation to the Board,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Ms. Sahyouni.
Trustee Glover stated that she believes the sign that is on Dundee Road is unsightly,and she said she will not
consider the flags unless the developer is willing to re-work the color scheme on the sign package to make it more
harmonious;she does like the idea of the jewelry mall.
Trustee Braiman agreed with Trustee Glover's comments;he noted that the entire Board wants to see this center
succeed.
Trustee Berman thinks the number of ten flags is overkill;he thinks they are too tall.
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Mr.Freedman stated that he will meet with the developer and they will do what they can to work with the Village.
ARBORETUM FACILITIES DEVELOPMENT PROGRAM
Mr.Brimm presented the conceptual financial plan for the Arboretum Golf Course, details of which are contained in
his memo to Mr.Balling of December 18,2000;he then answered questions from the Board.
President Hartstein thanked Mr. Brimm for his presentation and thoroughness.
Moved by Marienthal, seconded by Berman,to authorize proceeding with the maintenance building.
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
EXECUTIVE MEETING
Moved by Glover,seconded by Berman,to move to Executive Meeting to discuss Personnel.Upon roll call,Trustees
voted as follows:
AYES: 5—Marienthal,Braiman, Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
The Board moved to Executive Meeting at 9:50 P.M. The regular meeting resumed at 10:10 P.M.
ADJOURNMENT
Moved by Johnson, seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:11 P.M.
�. Sirabian,Village Clerk
APPROVED BY ME THI d_DAY OF ,2001
Village President