2003-02-18 - Village Board Special Meeting - Minutes 11340
2/18/2002
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON TUESDAY,FEBRUARY 18,2003
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn,
and Trilling..
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant
Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance
Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Richard
Kuenkler,Village Engineer;Robert Pfeil,Village Planner;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Kahn,to approve the minutes of the February 3,2003 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
WARRANT#976
Mr.Tenerelli read Warrant#976. Moved by Trilling,seconded by Glover,to approve Warrant#976 in the amount
of$1,677,936.16,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RELAY FOR LIFE
President Hartstein announced that this year's Relay for Life sponsored by the American Cancer Society will be held
on Friday,June 13,2003 through Saturday,June 14,2003. The event will again be coordinated by both Buffalo
Grove and Stevenson High Schools,and will be held at Buffalo Grove High School. The kick-off event was held at
Buffalo Grove High School on February 10,2003. For further information,residents are urged to call Stacey Kelly
in the Village Manager's office.
LAKE COUNTY BOARD
President Hartstein reported that the Lake County Board unanimously approved the inclusion of the Route 120
extension as part of the road funds for which they were requesting TEA-3 funds from Congressman Kirk as part of
the transportation package for this year.
SENIOR TASK FORCE
President Hartstein noted that the Village of Buffalo Grove was asked to host an upcoming task force meeting for
seniors,with the first series of meetings focused on prescription drugs. The meeting will be held in the Council
Chambers on March 22,2003 between 10:00 A.M. and 12:00 P.M.
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2003 FINE ART FESTIVAL
Trustee Braiman announced the Buffalo Grove Fine Arts Festival to be held on July 26 and 27,2003. Any residents
interested in volunteering are asked to contact the Village Manager's office.
YOUTH COMMISSION
Trustee Glover reported on the Nike Reuse a Shoe Program and noted that the Youth Commission is working in
conjunction with Nike on this program to collect used athletic shoes to be recycled and used for sports equipment.
The Youth Commission is also working with Eskape and the Police Department to coordinate a bowling and dance
party on May 4,2003.
BLOOD DRIVE
Trustee Kahn reminded residents that the Blood Donor Commission will be conducting a blood drive at the Alcott
Center on March 8,2003.
MUNICIPAL ELECTION
The Village Clerk reported on the April 1,2003 municipal election,reminding residents that March 4,2003 is the
last date to register to vote in that election,and noting that absentee voting will take place between March 10 and
March 31,2003.
SAFETY TOWN
Mr.Balling presented an update on the location of the Park District Safety Town location.
Moved by Berman,seconded by Johnson,to accept the withdrawal from the Park District for the Safety Town
proposal for the Alcott site and authorize their use of the parking lot at the Golf Dome as a minor change for the
Safety Town program as detailed in Mr.Rylko's letter to Mr.Balling of February 11,2003.
Trustee Berman commended staff and thanked the Park District for coming to a reasonable resolution of this matter;
he also encouraged staff to monitor the Park District plans for the Alcott lot,and asked that they be sure that both the
Board and the residents are given ample notice of any plans for that site.
Trustee Johnson noted that this is a testament to good government where residents voiced their opinions and the
Board stepped up to encourage the Park District to revise their plans.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
MANAGEMENT REPORT
Mr.Balling noted the submittal of the Management Report for the month of January;there were no questions on the
report.
HOMELAND SECURITY
Mr. Balling presented an update on the Village plan to deal with homeland security.
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QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Kahn,seconded by Berman to approve the Consent Agenda.
RESOLUTION No.2003-9—Storm Sewer Systems
Motion to approve Resolution No.2003-9,authorizing submittal of a Notice of Intent for General Permit for
Discharges from Small Municipal Separate Storm Sewer Systems.
RESOLUTION No.2003-10—Law Enforcement Alarm System
Motion to approve Resolution No.2003-10.A resolution authorizing the execution of Illinois Law Enforcement
Alarm System Mutual Aide Agreement.
ORDINANCE No.2003-15—Arboretum Golf Course Signs
Motion to approve Ordinance No.2003-15,authorizing the placement of signs at the Arboretum Golf Course.
RESOLUTION No.2003-11—Emergency Vehicle Pre-emption Systems
Motion to approve Resolution No.2003-11,a resolution authorizing the execution of a master agreement between
the County of Lake and the village of Buffalo Grove regarding the maintenance costs,construction installation costs
and future work costs associated with emergency vehicle pre-emption systems installed on traffic control signals and
equipment under the jurisdiction of the County of Lake.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion on the Consent Agenda declared carried.
ORDINANCE#2003-16—RIVERWALK NORTH
Moved by Glover,seconded by Kahn,to pass Ordinance#2003-16,approving rezoning to the Mixed Use Planned
Development District for the Riverwalk North property,east of Milwaukee Avenue north of Riverwalk Drive. Upon
roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
ORDINANCE#2003-17—LIQUOR CONTROLS
Moved by Trilling, seconded by Johnson,to pass Ordinance#2003-17,amending Chapter 5.20,Liquor Controls,
reserving a Class A license for India House and Kumkangsan Restaurant. Upon roll call,Trustees voted as follows:
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AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2003-12—2003 CONTRACTUAL STREET MAINTENANCE
Mr. Balling reviewed this proposal,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Kuenkler.
Moved by Johnson,seconded by Kahn,to pass Resolution#2003-12,approving an Agreement for Construction
Engineering Services for the 2003 Villagewide Contractual Street Maintenance Project.
Trustee Braiman asked that the reason for requesting a bid waiver be included in the Board packets,and also asked
that,for the next cycle,the bid not be waived so as to see what else might be available in the market place.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
2003 CONTRACTUAL STREET MAINTENANCE
Mr.Balling summarized the bidding process.
•
Moved by Trilling,seconded by Johnson,to award bid for the 2003 Villagewide Contractual Street Maintenance
Program contract to A.Lamp Concrete Contractors,Inc.as detailed in the Village Board Meeting Agenda Item
Overview prepared by Mr.Kuenkler.
Trustee Braiman asked that information regarding this project be posted on Channel 6 to inform residents of the
streets where construction will take place.
Trustee Trilling thanked the Engineering and Public Works Departments for their work in a very successful bidding
process.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
1097 MILL CREEK DRIVE DRAINAGE
Mr.Balling presented an update and chronology with regard to this situation,details of which are contained in his
letter to Mr.Penelle of February 12,2003.
Lengthy discussion took place regarding this issue,with Mr.Balling presenting the position of the Village. The
Village would like to do everything possible to assist Mr.Penelle in dealing with the problem presented.
Trustee Berman stated that he does not believe that this issue has been handled properly;he believes the Village
needs to more clearly address the issue with Mr.Penelle,and he wants to see a concrete plan to address the problem.
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Trustee Johnson stated that the best that can be suggested tonight is that Mr.Penelle stays in touch with the Village
over the next few months since staff believes that the proposal provided will rectify the problem. If this solution
does not rectify the problem,he wants staff to present a revised plan to be sure that the issue is solved to everyone's
satisfaction.
Trustee Glover is concerned that this problem has not been solved;she wants a timeline on this issue to be sure that
it does not drag on indefinitely.
Trustee Braiman stated that much of this problem is a matter of communication;an action plan needs to be
J addressed,and there needs to be more information from staff with regard to the downspouts and the sump pump;he
would also like to find out how many other situations there are in the Village where this type of variation has been
granted.
Trustee Johnson pointed out that the Village is in no way condoning the continued use of the drain spout in Mr.
Penelle's neighbor's yard. Trustee Johnson would like to ask that the matter be continued until May 19,2003 to
allow staff to report back to the Board on the entire issue.
Moved by Johnson,seconded by Berman,to place this matter on the agenda for the May 19,2003 Regular Meeting.
Upon voice vote,the motion was unanimously declared carried.
WHITE PINE DITCH
Mr.Balling summarized the report and recommendation for the White Pine Ditch Flood Elevations/Potential
Improvement,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.
Boysen;he also highlighted the history of the White Pine Ditch. Mr.Boysen also added to Mr.Balling's
presentation.
Moved by Braiman,seconded by Berman,to retain the expert pursuant to staff recommendation in an amount not to
exceed$14,500.
Mr.Balling&Mr.Boysen reviewed the government regulations through the FEMA flood insurance program
mandating that the floodway cannot be restricted.
The survey should be done within a couple of weeks and the estimate to complete the results should be within sixty
days. Trustee Braiman asked that the Board see a copy of the survey before it goes to residents.
Trustee Johnson stated that residents should be told exactly what is to be done on their property and when surveyors
will physically be on their property.
David Bornstein,attorney representing the residents,thanked the Board for listening to their concerns.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
EXECUTIVE MEETING
Moved by Braiman,seconded by Johnson,to move to Executive Meeting to discuss Personnel. Upon roll call,
Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
III
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The Board moved to Executive Meeting from 9:29- 10:02 P.M.
ADJOURNMENT
Moved by Trilling,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 10:02 P.M.
. :$.,t.)
Jane . Sirabian,Village Clerk
APPROVED BY ME THIS 3 DAY OF/I l (,k---;2003
eso4',‘
Village President