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2003-01-06 - Village Board Regular Meeting - Minutes 11320 1/6/2003 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 6,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner; Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the December 16,2002 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSTAIN: 1 —Kahn Motion declared carried. WARRANT#973 Mr.Tenerelli read Warrant#973. Moved by Braiman,seconded by Glover,to approve Warrant#973 in the amount of$2,177,832.83,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. NEW YEAR'S GREETINGS President Hartstein extended wishes for a healthy and happy new year to all residents. RESOLUTION#2003-1—DEPUTY CHIEF LIPPERT President Hartstein read the proposed resolution honoring Deputy Chief Pete Lippert for his service to the Village of Buffalo Grove from 1972 to 2003. Moved by Braiman,seconded by Glover,to pass Resolution#2003-1. Upon voice vote,the motion was unanimously declared carried,and Deputy Chief Lippert was congratulated by everyone in attendance for his service. COMMISSION APPOINTMENTS President Hartstein appointed the following residents to the Arts Commission: Barbara Herman,Raymond Jagert, Michelle Taxe,and Fred Weissman as Vice Chair. Moved by Johnson,seconded by Kahn,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. 11321 1/6/2003 BABYTOWN Trustee Johnson noted that he has been receiving phone calls from residents with regard to the apparent closing of the Babytown business in the Town Center. Mrs. Neukirch related information that she has on this issue and provided a phone number for people to call to inquire about their orders;this phone number will be posted on the door of the property as well as on the Village website. TRANSPORTATION Trustee Berman reported that all lanes on Lake-Cook Road are now open;he again pointed out that this is a Cook County project,and not a Village project. RELAY FOR LIFE Trustee Berman announced that this year's Relay for Life sponsored by the American Cancer Society will be held on Friday,June 13,2003 through Saturday,June 14,2003. The event will again be coordinated by both Buffalo Grove and Stevenson High Schools,and will be held at Buffalo Grove High School. The kick-off event will be held at Buffalo Grove High School on February 10,2003 from 7:00-8:00 P.M. For further information,residents are urged to call Stacey Kelly in the Village Manager's office. CHRISTMAS TREE PICKUP Trustee Trilling noted the pickup days for Christmas trees,stating that the mulch produced from the trees will be available for resident use. STORMWATER REGULATIONS Mrs.Neukirch reviewed a Powerpoint presentation regarding the National Pollutant Discharge Elimination System Stormwater Regulations,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Trustee Kahn suggested that the Village work with the state and/or county to try and increase the number of hazardous waste pickups that currently exist. Mr.Balling responded that there is good progress being made in this regard through the Solid Waste Agency,with one objective being a permanent drop off site;cost is the biggest factor in this endeavor. Mrs.Neukirch and Trustee Braiman both suggested this as a topic for the next Civics Forum. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from members of the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Kahn,seconded by Johnson to approve the Consent Agenda. 11322 1/6/2003 NOAH'S LANDING—Plat of Resubdivision Motin to approve the Plat of First Resubdivision for Noah's Landing. DELACOURTE PHSE II—Certificate of Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&approval for Delacourte Phase II. The Consent Agenda was approved by unanimous voice vote. RESOLUTION#2003-2—GOLF BUDGETS Moved by Berman,seconded by Glover,to pass Resolution#2003-2,adopting the fiscal year 2003 budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. Mr. Anderson made a presentation to the Board,details of which are contained in his memo to Mr.Balling dated December 31,2003. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. SAFETY TOWN Moved by Johnson,seconded by Berman,to approve Safety Town—Alcott Center,530 Bernard Drive,minor change to special use in the R-5 district,pursuant to the application of the Buffalo Grove Park District as presented this evening. Mr.Balling provided a brief background of this issue. Michael Rylko,Park District Director,made a presentation to the Board reviewing the nature of the change,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Rylko proceeded to answer questions from the Board. Lengthy discussion ensued,primarily dealing with hours of operation,berming,landscaping,drainage,possible additional parking,alternative locations,and building material. Trustee Johnson pointed out that this is not a project being proposed by the Village;it is the Park District asking the Village Board for permission to build out this proposal;this property is zoned with a special use in a residential zone,and this proposal is being presented as a modification to the existing special use. Mr.Balling noted that,in the 1986 ordinance passed for the Alcott Center,there is a specific provision that any building expansion or modification requires the approval of the corporate authorities. Mr.Rylko noted that there is no building that would take place in the flood plain. Mr.Kuenkler stated that there is approximately 1/3 of an acre of new impervious surface,which he does not believe will have any effect on the White Pine Ditch. In answer to a question from Trustee Berman,Mr.Rylko described the method of delivery and to whom the notice from the Park District was delivered. Mr.Rylko stated that Safety Town will generate much less traffic than the current tee-ball games do. It was pointed out that no one is opposed to the concept of Safety Town,but rather whether or not this is the proper site for that program. 11323 1/6/2003 In answer to a question from Trustee Johnson,Mr.Raysa confirmed that this item has been put on the agenda for purposes of discussion,and referral to the Plan Commission would not constitute final action because the issue would have to come back before the Village Board for final approval,therefore,the Board has the right to refer the issue to the Plan Commission Trustee Johnson believes that this matter should be considered by the Plan Commission and amended the motion to refer the Safety Town proposal by the Park District to the' Plan for review;Trustee Berman seconded the amendment. Commission Trustee Berman noted that he has shared all of the e-mails that he received from residents with the entire Board,as well as Village staff. Trustee Braiman stated that it is important that the Plan Commission deals with all of the concerns voiced by the Board at this meeting;he personally believes that this is an appropriate use for this site. Several residents addressed the Board and voiced the following concerns with this proposal: • Notification was poor and delivered at an inconvenient time during the holidays. • There is concern about a decrease in the value of the adjacent properties. • There is concern about vandalism. • White Pine Creek floods during heavy storms as it is,and it will be worse with more impervious surface. • The Park District should have to follow the same rules as any homeowner does when building. AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. CHICAGO INDOOR RACING Georges Brown,representing Chicago Indoor Racing,presented a proposal for the redevelopment of the former GBC building located at 301 Hastings Lane as an indoor kart racing facility. Mr.Brown explained that they are an entertainment venue,and he reviewed the details of the project,as outlined in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch. Trustee Johnson stated that he had checked on a similar operation on the east coast and reported that he did not discover any problems arising from that business. Mr.Tony Stewart and Mr. Brown answered questions from the Board,primarily with regard to safety issues,hours of operation and general information about the facility. Moved by Johnson,seconded by Braiman,to refer the Chicago Indoor Racing project to the Plan Commission for review,subject to receipt of the completed application. Rob Sherman,resident,stated that he believes that this is one of the worst projects ever to come to the Village;he is concerned that the project will attract the worst and most aggressive drivers from an eight-state area;he believes this will create massive amounts of air pollution;alcohol consumption;and potential for an increase in crime in this area. Upon voice vote,the motion was unanimously declared carried. UNDERGROUND STORAGE TANK Moved by Berman,seconded by Johnson,to waive bids for the removal and replacement of an underground storage tank in an amount not to exceed$14,190.00 in accordance with the materials distributed in Board packets. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 11324 1/6/2003 ADJOURNMENT Moved by Johnson,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:58 P.M. . t `./ Jan Sirabian,Village Clerk APPROVED BY ME THIS 40 DAY OF /Y1(,( ,2003 Village President