2002-12-16 - Village Board Regular Meeting - Minutes 11313
12/16/2002
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 16,2002
CALL TO ORDER
President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and
Trilling. Trustee Kahn was absent.
Also present were: William Balling, Village Manager;William Raysa,Village Attorney;William Brimm, Assistant
Village Manager/Finance Director;Ghida Neukirch, Assistant Village Manager;Scott Anderson, Assistant Finance
Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Raymond
Rigsby,Superintendent of Public Works;Robert Pfeil,Village Planner;Carmen Molinaro,Director of Golf
Operations;Police Chief McCann; and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover, seconded by Johnson,to approve the minutes of the December 2,2002 Regular Meeting. Upon
roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
WARRANT#972
Mr.Tenerelli read Warrant#972. Moved by Glover,seconded by Johnson,to approve Warrant#972 in the amount
of$3,680,949.32,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
TOYS FOR TOTS
President Hartstein congratulated and thanked the Buffalo Grove Police Department for their partnership with the
United Stated Marine Corps in again collecting for the Toys for Tots campaign.
HOLIDAY GREETINGS
President Hartstein extended holiday greetings and best wishes for the new year to all residents on behalf of the
Board and the staff.
TRANSPORTATION
President Hartstein announced that he will be in Springfield tomorrow to serve on a transportation subcommittee,
and he will report back on the outlook for the future on the transportation scene.
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BUFFALO GROVE DAYS
Trustee Glover reported that an agreement has been reached between the Village and St.Mary's Church so that the
St. Mary's football field may continue to be used for Buffalo Grove Days;she thanked Father Reszel and Dan
Soffoletto of St. Mary's as well as the Buffalo Grove Days co-chairs,J. V. Springman and Tom Johns,and Mr.
Brimm and Mr.Rigsby for their efforts in reaching this agreement so that the festival may continue to be held at its
current location. President Hartstein added his thanks to Trustee Glover for her efforts in this endeavor.
Moved by Braiman, seconded by Johnson.to appoint Trustee Glover as the liaison to the Buffalo Grove Days
Committee for the 2003 year. Upon voice vote,the motion was unanimously declared carried.
TRANSPORTATION
At the request of Trustee Berman,Mr. Brimm presented an update on the progress being made toward the Metra
North Central Line double-tracking project.
President Hartstein noted that Representative Mathias contacted the Village indicating that there is a possibility of
additional funds through the legislative initiative budgets,and President Hartstein sent a letter indicating the capital
projects being planned by the Village where funds could be used.
1 In answer to a question from Trustee Glover,Mr.Brimm presented a status report on the work on the overpass on
Lake-Cook Road.
MANAGEMENT REPORT
Mr. Balling noted the submittal of the Management Report for the month of November;there were no questions on
same.
TRAFFIC MANAGEMENT REPORT
Mrs.Neukirch reviewed a Powerpoint presentation summarizing the work of the Traffic Management Committee
li over the past year,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by
Mrs.Neukirch.
It was suggested that the local access cable channel be utilized to promote safety issues and educate residents on the
importance of traffic safety.
SAFETY TOWN
Mr.Balling reviewed the request of the Park District relating to Safety Town,noting that an alternative location has
been chosen at Alcott Center,530 Bernard Drive;this requires a minor change to the special use in the R-5 district.
Trustee Braiman stated that he has concerns with this proposal,specifically drainage and the thoughts of the
neighbors adjacent to the property;he is uncomfortable moving forward at this time,and he would prefer to defer
the issue until these concerns are addressed.
Trustee Berman questions whether this can be used for any other uses at any other time during the year;he would
like to see confirmation from the Park District that Safety Town will be the only use for this area.
In answer to a question from Trustee Johnson,Mr.Pfeil reviewed statistics of the area.
President Hartstein suggested that this issue be deferred until the next meeting, which will give the Park District a
chance to notify the neighbors;the item would then be put on the agenda as a minor change.
Moved by Braiman, seconded by Berman,to defer the Safety Town—Alcott Center, 530 Bernard Drive, minor
change to special use in the R-5 District until the next meeting. Upon voice vote,the motion was unanimously
declared carried.
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BUSCH PARK
Mr. Balling reviewed the request of the Park District for a proposed water splash pad at Busch Grove Community
Park,and noted that staff recommends that this be considered as a minor change in the RE District.
In answer to a question from Trustee Trilling,Mr. Balling reviewed the previous plan for this area.
After further discussion, it was determined by everyone that this proposal fits the property and is an appropriate use
for the area. Staff will monitor this project as permits are issued.
Moved by Johnson,seconded by Berman,to approve the minor change to the Special Use in the RE District for the
Busch Grove Community Splash Park pursuant to the memoranda and attachments presented to the Board tonight.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
IDOT DIU ENFORCEMENT AWARD
Dwight Lockwood representing the Division of Transportation of IDOT stated that he is in attendance tonight to
recognize the exemplary work of the Police Department;he noted that the Village Board and staff are also to be
congratulated because the Police Department would not be able to continue its success without their support.
Mr.Lockwood noted that Buffalo Grove is perennially among the top ten in the State of Illinois with regard to DUI
enforcement; he presented the Superior Performance award to the Buffalo Grove Police Department.
Mr. Lockwood then recognized six Buffalo Grove Police Officers for their efforts during 2001 in removing impaired
drivers from our roadways: David Halvorsen,Tom Nugent,Tony Moran,Paul Jamil,John Sepot,Mike Szos. Mr.
Lockwood noted the amount of paperwork and court appearances involved in a successful DUI conviction,and he
again commended these officers for their diligence in improved traffic safety.
Trustee Johnson noted that he is frequently at the courthouse when these officers are present,and he also
commended them for always being there,always being prepared,always looking professional,and for writing
effective and proper DUI reports that result in the offender being punished for his or her actions.
ILLINOIS LAW ENFORCEMENT SPECIAL OLYMPICS
Deputy Chief Balinski first noted how proud he is of the officers being recognized tonight,as well as the entire
Buffalo Grove Police Department. Deputy Chief Balinski stated that the Buffalo Grove Police Department
presented a check for$17,000 to the Illinois Special Olympics;their goal for 2002 was to increase participation and
raise more money. Deputy Chief Balinski then introduced Sgt.Jim Newton,co-chair for the Illinois Special
Olympics,and Kevin Radelet,Buffalo Grove resident and Vice President of the Illinois Special Olympics. Sgt.
Newton presented a check for$20,000 to the Illinois Special Olympics. Mr.Radelet accepted the check and
commended the Police Department for their dedication to this program,as he thanked them as well as the staff and
the Village Board.
President Hartstein thanked and commended the Police Department for their outstanding work for Special Olympics,
as well as for their exemplary work in every aspect, and asked that Chief McCann convey the thanks and pride of
the Village Board and staff and the entire community to each of the members of the Police Department.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there
were no such requests.
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CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion.The Village Clerk read a brief synopsis of each of the items on
the Consent Agenda. It was requested that Item XI.E. be removed from the Consent Agenda. It was also requested
that, in the future,items such as XI.,A.,B.,and C. have more supporting documentation.
Moved by Johnson,seconded by Trilling,to approve the Consent Agenda.
ORDINANCE No.2002-70—Twin Oaks Blvd.and Twin Oaks Ct.
Motion to approve Ordinance No. 2002-70,An Ordinance Amending Title 10 of the Village of Buffalo Grove
Municipal Code(Installation of a two-way stop sign on Twin Oaks Boulevard and Twin Oaks Court at Sheridan
Road).
ORDINANCE No.2002-71,Twin Oaks Boulevard
Motion to approve Ordinance No. 2002-71, An Ordinance Amending Title 10 of the Village of Buffalo Grove
Municipal Code(Designation of"No Parking"on Twin Oaks Boulevard.).
ORDINANCE NO.2002-72—Parking restrictions
Motion to approve Ordinance No.2002-72,an Ordinance Amending Title 10 of the Village of Buffalo Grove
Municipal Code(Parking restriction on the north and south curbline of Beechwood Road,Chatham Circle,and
Estate Drive).
RESOLUTION No.2002-47—Private Activity Bond Volume Cap
Motion to approve Resolution No. 2002-47 ceding the 2002 Private Activity Bond Volume Cap of the Village of
Buffalo Grove(including volume cap transferred from Lake County Home Rule Units)to the Illinois Development
Finance Authority.
2003 VILLAGEWIDE CONTRACTURAL STREET MAINTENANCE PROGRAM
Motion to approve the authorization to bid the 2003 Villagewide Contractual Street maintenance Program.
ARBORETUM GOLF COURSE CLUBHOUSE WATER SCULPTURE—Request for waiver of bid
Motion for request for waiver of bid—Arboretum Golf Course clubhouse Water Sculpture(Orr Studio).
READAPTING AND RECONFIRMING RESOLUTION No.2002-46
Motion to readapt and reconfirm Resolution No. 2002-46,A Resolution Requesting the County of Cook Not to
Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 5—Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
RESOLUTION#2002-48—CIP
Moved by Berman,seconded by Glover,to pass Resolution#2002-48,approving the Village of Buffalo Grove
Capital Improvement Plan FY 2003-2004 through 2007-2008.
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Mr. Anderson responded to issues raised by the Board during previous discussion on this issue;details of Mr.
Anderson's responses are contained in the Village Board Meeting Agenda Item Overview. After his presentation,
Mr. Anderson answered questions from the Board.
It was suggested that the motion be amended to show passage without Section 2. Trustee Berman and Trustee
Glover both accepted the amendment.
Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Glover,Berman,Trilling
NAYS: 1 —Johnson*
ABSENT: 1 —Kahn
*He believes that items such as carpet replacement and parking lot sealing should be deferred in a tight budget.
Motion declared carried.
CYBER CENTERS
Mrs. Neukirch reviewed the staff recommendation to set forth a new classification of business licenses by means of
the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview that she
prepared.
Staff answered questions proposed by Trustee Glover with regard to hours of operation for various businesses in the
Village.
Deputy Chief Balinski reviewed the issues that the Police Department has faced with regard to the cyber center that
is currently operating in the Village.
Lengthy discussion followed,with the focus on the number of machines allowed,regulations and restrictions,hours
of operation,and finding a way to accommodate this type of business,
Jake Cheon from iNet Play,stated that his business has been open approximately six months and he stated that there
has been loitering in the parking lot,but there are other businesses in the center that have late hours,such as
Blockbuster and Dominick's;they do their best to keep the loiterers out of their store and are not even familiar with
those who do hang out in the parking lot; most of the loitering problems occur in the summer.
Moved by Johnson,seconded by Berman,to defer action on this item until concerns raised by the Board can be
addressed. Upon roll call,Trustees voted as follows on the motion to defer:
AYES: 5—Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
LIQUOR CONTROLS
Mr. Balling reviewed the background of the proposed ordinance.
Bob Itzkow,representing L'Ermitage Banquets,introduced himself and Bob Stratievsky,the son of the owner of
L'Ermitage Banquets. Mr. Itzgow pointed out that the owner of the facility caters largely to a Russian community.
The facility also is very large and seats over 450 people,thereby making it difficult for that many people to exit the
facility in only 30 minutes,and they are requesting that an extra 30 minutes be afforded to the facility. The ethnic
community to which this facility caters tends to party later and they contend that a 2:00 A.M. closing time is a little
early for them. The owners of the facility will see to it that guests that are not in a condition to drive home are given
another method of transportation.
Moved by Berman, seconded by Johnson,to defer action on this issue.
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Lengthy discussion ensued with regard to a reasonable time for patrons to leave premises,as well as a reasonable
amount of time for the staff to clean up after an event.
Chief McCann commented that there is only one facility in the Village where the Police Department has had a
problem with patrons and staff occupying a facility long after the lawful closing time.
Upon roll call,Trustees voted as follows on the motion to defer:
AYES: 5 —Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
ORDINANCE#2002-73—TAX ABATEMENTS
Mr. Brimm made a presentation regarding the proposed tax abatements,details of which are contained in his memo
to Mr. Balling of December 4,2002.
Moved by Berman,seconded by Braiman,to pass Ordinance#2002-73,abating taxes levied for the Village of
Buffalo Grove,Cook and Lake Counties,Illinois. Upon roll call,Trustees voted as follows:
AYES: 5 —Braiman,Glover,Berman,Johnson,Trilling
NAYS: 0—None
ABSENT: 1 —Kahn
Motion declared carried.
FISCAL YEAR 2003-2004 CENTRAL GARAGE BUDGET
Moved by Braiman,seconded by Johnson,to approve the Fiscal Year 2003-2004 budget for Central Garage. Upon
voice vote,the motion was unanimously declared carried.
FISCAL YEAR 2003 GOLF BUDGET
Mr. Balling introduced the presentation of the budgets for the Buffalo Grove Golf Club and Arboretum Golf Course.
Mr. Anderson reviewed the revenue and expenses for the Buffalo Grove Golf Club and for the Arboretum Golf
Course. After each presentation,he and Mr.Molinaro answered questions from the Board.
Moved by Johnson,seconded by Berman,to approve the budget as presented and to direct staff to place the
document in final form, incorporating the comments made by the Board at this meeting. Upon voice vote,the
motion was unanimously declared carried.
RESOLUTION#2002-49—MARKETING
Moved by Johnson,seconded by Berman,to pass Resolution#2002-49,approving a professional service agreement
for the marketing,public relations and training services for the Buffalo Grove and Arboretum Golf Clubs consistent
with the material presented to the Board tonight,including a waiver of bids and also subject to the review and
approval of the Village Attorney.
Kathy Nielsen,President of Nielsen Associates,made a presentation to the Board regarding the marketing and
public relations proposal for the Arboretum Golf Club,details of which are contained in the Nielsen proposal.
Upon voice vote, the motion was unanimously declared carried.
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RESOLUTION#2002-50—INTERGOVERNMENTAL AGREEEMENT
In answer to a question from Trustee Braiman,Chief McCann explained the concept of the proposed agreement.
Moved by Braiman,seconded by Glover, to pass Resolution#2002-50,authorizing execution of Intergovernmental
Police Mental Health Assistance Agreement. Upon voice vote,the motion was unanimously declared carried.
ADJOURNMENT
`J Moved by Johnson.seconded by Glover, to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 11:24 P.M. ttJ .Sirabian, Village Clerk
APPROVED BY ME THIS 6774DAY OF (1/Y1110 ,200'3
/66
Village President