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2002-07-01 - Village Board Regular Meeting - Minutes 11250 7/1/2002 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY JULY 1,2002 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn, Trilling. Also present were:Ghida Neukirch,Acting Village Manager;William Raysa,Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Stacey Kelly,Administrative Intern;Gregory Boysen,Director of Public Works;Ray Rigsby, Superintendent of Public Works;Robert Pfeil,Village Planner;Greg Summers,Associate Planner;Richard Kuenkler,Village Engineer;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Berman,seconded by Johnson,to approve the minutes of the June 17,2002 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#961 Mr.Tenerelli read Warrant#961. Moved by Glover,seconded by Johnson,to approve Warrant#961 in the amount of $2,110,070.94,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RELAY FOR LIFE President Hartstein commended the students of Buffalo Grove and Stevenson High Schools for the tremendous community event that they sponsored in this year's Relay for Life sponsored by the American Cancer Society. This year's event broke records both in attendance and donations collected and he thanked the students and everyone involved for all the effort put forth to make this event such a huge success. Trustee Berman also thanked everyone that participated in the event,with a special thanks to Stacey Kelly for all of her hard work not only in organizing the Village team but for pitching in with administrative duties that night as well,and stated that everyone can take pride in the fact that they did contribute to one day finding a cure for this disease. JULY 4th FIREWORKS President Hartstein urged residents to take advantage of the July 4th celebration planned for the Village. The Glenview Concert Band will perform patriotic selections at 7:00 P.M.at the Rotary Village Green,and a spectacular fireworks display will follow. 11251 7/1/2002 TRANSPORTATION Trustee Berman will be attending a meeting in Chicago with Jenna Dorn,Administrator for the Federal Transit Authority,Congressman Mark Kirk,and the authority for Metra; Ms.Dorn will be here to provide this year's installment of funding for the double tracking program for the Metra North Central line in accordance with the full funding agreement. At a meeting last week,it appeared that there is finally a resolution to the Route 22 issue,as IDOT will proceed with its plan to expand the roadway from two to four lanes. COMMISSION FOR RESIDENTS WITH DISABILITIES Trustee Berman noted that the Commission recently celebrated its 10th anniversary with a dinner meeting at the Village Grill,and he congratulated the Commission on all they have accomplished in the past ten years. BUFFLAO GROVE SYMPHONIC BAND Trustee Braiman congratulated the Buffalo Grove Symphonic Band on its 2nd very successful performance last Thursday. The next performance of the Band will be held on July 30,2002,and he encouraged everyone to attend. Trustee Braiman stated that the Band did a tremendous job and suggested that they should perform at the 4th of July concert in 2003. BUFFALO GROVE FINE ARTS COMMISSION Trustee Braiman noted that the Buffalo Grove Fine Arts Festival will beheld from 10:00 A.M.to 5:00 P.M.on July 27-28,2002;there will be more than 160 artists with all types of media featured;there will be a special youth art program;entertainment and food vendors; VOLUNTEER SERVICE PROGRAM Mr.Brimm presented a report on the Volunteer Service Program—Committees,Commissions and Boards,details of which are contained in his memo of May 28,2002 to Mr.Balling. BUFFALO GROVE GOLF COURSE-GEESE Mr.Molinaro made a presentation with regard to the problem of the vast number of geese that reside at the Buffalo Grove Golf Course,details of which are contained in his memo to Mr.Balling of June 11,2002 and also Mr. Balling's memo to the Board of June 27,2002. Mr.Molinaro stated that the only complaint lodged about the condition of the Buffalo Grove Golf Course is the issue of the geese,and he believes there is the potential to lose business because of it;the service that he is proposing has proven to be very successful,and he would work with Mr. Raysa regarding the issue that the dog must run free at times. Mr.Molinaro stated that he is present tonight to seek direction from the Board and funding is not needed at this point in time. Mr.Molinaro answered questions from the Board,and discussion followed with regard to the issue of moving geese to adjacent properties;it was suggested that working with the Park District is a very good idea;the Board is in favor of the proposal;permits should be obtained to be able to shake the eggs to control the population;care must be taken not to move the geese from one golf course to the other. The direction to Mr.Molinaro was to have him work with Mr.Raysa to find an acceptable way to utilize the dogs, and to obtain a proposal from the company that leases the dogs to present to the Board. It was also suggested that more than one proposal be presented and also a proposal as to how the plan could be funded. GOLF DOME—EXTENDED USE Mrs.Neukirch presented a report on the proposal regarding the extended use of the Golf Dome,details of which are contained in Mr.Balling's memo to the Board of June 25,2002. 11252 7/1/2002 PUBLIC HEARING—ALDRICH PROPERTY President Hartstein called the Public Hearing to order at 8:11 P.M. Trustee Johnson stated that the petitioner has requested that this Public Hearing be continued until July 15,2002. Moved by Berman,seconded by Johnson,to continue this Public Hearing regarding the Annexation Agreement concerning the Aldrich Property, 16226 W.Aptakisic Road until the July 15,2002 Regular Village Board Meeting. Upon voice vote,the motion was unanimously declared carried. At 8:12 P.M.,President Hartstein continued the Public Hearing until July 15,2002. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any comments or questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Johnson to approve the Consent Agenda. ORDINANCE NO.2002-36—Prevailing Wages Motion to approve Ordinance No.2002-36,an ordinance concerning prevailing wages. RESOLTION NO.2002-32—Bike Path Lease Motion to approve Resolution No. 2002-32,a resolution approving the commonwealth Edison Recreation Lease (Bike Path and Open Space) SANITARY SEWER SYSTEM—Request for Proposals Motion to request for proposals for engineering services related to the evaluation of sanitary sewer system surcharging during heavy rainfall events. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2002-37—PRESIDENT PRO TEM Moved by Braiman,seconded by Glover,to pass Ordinance#2002-37,an ordinance amending Chapter 2.02,Board of Trustees,of the Village of Buffalo Grove Municipal Code. Mr.Raysa noted a correction in the proposed document under Subsection E.,3. stating that sentence should read: A successor is chosen,pursuant to Subsection B. hereof following the next general municipal election, or,and noted that the document being considered is that draft document designated PresProTem7-1-02e.doc. Trustee Braiman amended the motion to include Mr.Raysa's comments,and Trustee Glover seconded the amendment. 11253 7/1/2002 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. PRESTIGE LEASING President Hartstein noted that he has previously represented Prestige Leasing in certain legal matters,and therefore recused himself from this discussion. Moved by Berman,seconded by Johnson,to appoint Trustee Braiman Temporary Chairman. Upon voice vote,the motion was unanimously declared carried. John Schiess,architect and development consultant for the Millenium Holding Company,introduced two officers of Millenium Holding Company and stated that they are also owners of Prestige Leasing Company that will operate the leasing facility. Mr. Schiess then made a presentation to the Board,using several slides corresponding to the packet distributed to the Board. Details of the presentation are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil;Mr.Schiess stated that they are seeking B-4 zoning. Trustee Glover confirmed that the tree line on the west next to Golfview Terrace would be left as is; she stated that the Plan Commission needs to look at the outside storage;she confirmed that the offices on the second floor would all relate to this business;she asked that the Plan Commission confirm that this will not be a block-type brick;she has a concern with the large size of the sign panel;she believes that the building is very plain and suggested landscaping;she is not sure how this building will fit in with the surrounding area and would like the Plan Commission to look very carefully at that aspect. Trustee Johnson stated that he believes the use is good,but he believes that the building is completely out of character with that area and stated that it would have to be completely different for him to approve it;he confirmed with Mr.Pfeil that the zoning would need to be changed for the use. Trustee Trilling questioned why the vehicle storage was not detailed for the southern half of the property,and Mr. Schiess stated that the pattern in that area is subject to change depending on the number of vehicles being stored. Trustee Trilling stated that his concern is that this storage be limited to passenger vehicles,and he would like to see a more detailed plan;he agrees that the architecture should be consistent with the surrounding area. Trustee Berman stated that he is pleased to see that there is not a large sea of automobiles parked along the road,and he is pleased to see that there is no driveway access to Golfview Terrace;he recognizes that the drawings are simplified,but he did agree that aesthetics are going to be a driving issue;he does not find the drawings to be aesthetically pleasing;he believes the vehicle storage area is troubling because of the line of sight from Betty Drive, and suggested that the southernmost drive may not be needed;he believes the use is a good one;he believes the plan for working with the neighborhood is a good idea. Trustee Braiman also agrees with the use;he believes that test drives throughout the neighborhood should be limited;he does not want delivery trucks going through the neighborhood;there needs to be significant landscaping; he is concerned with the underground water storage;he questioned the necessity of the curb cuts on Betty Drive and would like to see it cut down to no more than one. Trustee Johnson stated that he believes all issues raised can be handled by the Plan Commission. Moved by Johnson,seconded by Kahn,to refer the Prestige Leasing,proposed automobile showroom and sales and leasing facility,313 Dundee Road,rezoning to the B-4 District,to the Plan Commission for review. Mr. Schiess stated that they will send out notices to the neighborhood;he stated that this is their first shot and they are quite versatile and they are confident that they can come up with an architecture that is acceptable to the Village and the neighbors. Trustee Johnson amended the motion to make it subject to receipt by the Village staff of the amended petition; Trustee Kahn seconded the amendment. 11254 7/1/2002 Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. SANITARY SEWER SERVICE—429 SUSSEX COURT President Hartstein returned to lead the meeting. Douglas Culbertson,429 Sussex Court,made a presentation to the Board regarding the problem with the sanitary sewer at this address,details of which are contained in his letter to the Village dated May 15,2002,followed by Mr. Balling's response of June 7,2002. He also referred to a video showing the section of the sewer in question. President Hartstein stated that staff has not had a chance to see the video with the Public Works and Engineering Departments to possibly explore what type of response there should be to Mr.Culbertson's request. President Hartstein asked that Mr.Culbertson make the tape available to the Village,and staff will come back to the Board with a recommendation. Mr.Culbertson stated that,if he is not satisfied,he will file complaints with the State,the Village and he is considering filing of a lawsuit. Trustee Johnson stated that he wants to be sure that staff keeps the Board informed of the developments in this situation. Mrs.Neukirch stated that there can be answers to the Board by the end of the week. President Hartstein stated that staff and the Board will thoroughly investigate every aspect of this situation. CUSTODIAL SERVICES Mr.Rigsby gave a presentation to the Board on the custodial services contract for the Village,details of which are contained in his memo to Mr.Balling of June 24,2002;he stated that the proposal is a one-year contract with options. Moved by Berman,seconded by Johnson,to award the annual contract for Custodial Services to Contract Cleaning Maintenance,Inc. for the first-year contract cost of$82,128.00. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Braiman,to move to Executive Meeting to discuss Personnel. Upon roll call, Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 9:30-9:59 P.M. 11255 7/1/2002 ADJOURNMENT Moved by Johnson, seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:00 P.M. gjaus Janet M.Sirabian,Village Clerk APPROVED BY ME THIS / DAY OF ,2002 Village President �� \� i � -- - -----