2002-05-06 - Village Board Regular Meeting - Minutes 11225
5/6/2002
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 5,2002
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn
and Trilling.
Also present were: William Balling,Village Manager;Rick Skelton,Acting Village Attorney;William Brimm,
Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Scott Anderson,Assistant
Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Ed Schar,
Director of Building&Zoning;Robert Pfeil,Village Planner; Brian Sheehan,Village Health Officer;Gregory
Boysen,Director of Public Works;Ray Rigsby,Superintendent of Public Works;and Joseph Tenerelli,Village
Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Kahn,to approve the minutes of the April 15,2002 Regular Meeting. Trustee
Trilling asked that his comment on Page 11222 read as follows: Trustee Trilling asked the developer to check the
setback requirements for the adjoining uses. Upon roll call,Trustees voted as follows on the corrected minutes:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
ABSTAIN: 1—Johnson
Motion declared carried.
WARRANT#957
Mr.Tenerelli read Warrant#957. Moved by Glover,seconded by Johnson,to approve Warrant#957 in the amount
of $1,803,474.71 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
SHERIFF'S SENIOR MEDAL OF HONOR
President Hartstein recognized Stan Nathanson,who has served the community with distinction,and recently
received the Sheriffs Senior Medal Award of Honor,recognizing him for his spirit of volunteerism and his
commitment to our community. Mr.Nathanson is Commander of the Jewish War Veterans of the United States.
President Hartstein presented the award to Commander Nathanson,who was then congratulated by the audience and
the Board.
President Hartstein thanked Trustee Berman for representing the Village at the ceremony that was held at the
Chicago Cultural Center.
BUFFALO GROVE SYMPHONIC BAND
President Hartstein thanked and commended the Arts Commission and the Buffalo Grove Symphonic Band on their
premier performance held this past weekend.
11226
5/6/2002
LEGISLATION
President Hartstein noted a bill in Springfield that was introduced in the House relating to decoupling from the
federal tax stimulus program,which would affect Buffalo Grove by approximately$100,000;this bill was passed in
the House and is moving on to the Senate;he gave special thanks to Representatives Mathias,Krause and May for
their support
PROCLAMATION
President Hartstein read from a Proclamation declaring May 15,2002 as Aging:A Wealth of Experience and
�•/ Diversity,a day in recognition of the Fourteenth Annual Senior Celebration Day.
Moved by Glover,seconded by Johnson,to approve the Proclamation;upon voice vote,the motion was
unanimously declared carried.
RESOLUTION#2002-18—FIRE CHIEF ALLENSPACH
Moved by Glover,seconded by Johnson,to pass Resolution#2002-18,commending Fire Chief Allenspach for his
distinguished service to the Village of Buffalo Grove. Upon voice vote,the motion was unanimously declared
carried. This resolution will be presented to Chief Allenspach during a special ceremony for his retirement.
ICE SHOW
Trustee Berman noted that he had the pleasure of attending the ice show at the Twin Rinks Ice Arena this past
weekend,and he noted that a terrific job was done by all.
RELAY FOR LIFE
Trustee Berman reminded residents that this year's Relay for Life sponsored by the American Cancer Society
will be held at Stevenson High School on June 21-22,2002. Both Buffalo Grove and Stevenson High School
students are involved in this event,and he urged residents to participate in and support this cause.
TRANSPORTATION
At the request of Trustee Berman,Mr.Brimm presented a status report on the two major transportation projects
affecting the community at this time.
HOMELAND SECURITY
President Hartstein thanked Congressman Mark Kirk who convened a special meeting on homeland security for the
entire Lake County region.
INDIA VISITORS
President Hartstein thanked the Rotary Club and the staff for hosting a special program for visitors from India this
morning at the Village Hall;the program showcased local,state and national government.
OATH OF OFFICE—FIRE CHIEF
Mr.Balling noted that tonight marks the inauguration of Buffalo Grove's third Fire Chief since municipal fire
service was instituted in 1980.
Mr.Balling asked Timothy Sashko,his wife Jennifer,and sons Brad and Kevin to come forward,and he
administered the oath of office to Fire Chief Sashko.
Mr.Balling welcomed the room full of Chief Sashko's family and friends to this very important event. Chief
Sashko was heartily congratulated by the audience and the Board,after which he delivered remarks pledging to do
his best to uphold the outstanding reputation of the Buffalo Grove Fire Department,and he thanked his family,
friends,staff and the Village Board for their support in achieving this goal.
11227
5/6/2002
President Hartstein congratulated Chief Sashko and noted how proud everyone is of our Fire Department,and the
accomplishments of a Buffalo Grove High School graduate.
President Hartstein declared a recess from 7:54 P.M. until 7:57 P.M.
COM ED
Mr.Balling reviewed the response received from ComEd with regard to the coordination,planning and
implementation of additional power off of Deerfield Parkway; staff is in the process of further assessing the
Village's position and should have a briefing to the Board later this week.
ARBORETUM GOLF COURSE
Mr.Balling introduced the request from staff with regard to a Phase 2 improvement to the Arboretum course-
softening program that they would like to bring before the Board at the next meeting.
Mr.Brimm made a presentation to the Board detailing the proposal,after which he answered questions from the
Board.
Mr.Balling explained that staff would prefer a bid waiver in the interest of time,but noted that a bid waiver is not
essential to the project.
Trustee Braiman stated that he would prefer to go through the bid process.
Trustee Berman stated that,although he would normally prefer to go through the bid process,he would be
comfortable with a bid waiver since this is essentially the continuation of a prior project with a contractor that does
have a working knowledge of the project and a working arrangement with the staff,and he asked if staff had a
strong recommendation either way.
In answer to Trustee Berman's question,Mr.Brimm stated that staff would like to move ahead as soon as possible,
and noted that the course architect stated that he does not believe that bidding will bring a better price.
Trustee Glover asked if there are many contractors that would bid on this type of project;Mr.Brimm responded that
there were three firms on the original bid,but that one was from Toronto,one from Ohio,and the suggested
contractor who is local,as well as being the low bidder.
Trustee Johnson stated that he believes that this is the perfect situation for a bid waiver since we already have a
working relationship with the contractor.
Trustee Trilling would be in favor of the bid waiver as long as there are unit costs and firm pricing.
Trustee Berman agrees with Trustee Johnson in that,with slight hesitation,he is also inclined to waive the bid.
President Hartstein polled the Board as to whether they would like to see a bid waiver or go through the bid process:
Bid Waiver: Berman,Johnson,Trilling,President Hartstein
Bid Process: Braiman,Glover,Kahn
VOLUNTEER COMMISSION REPORTS
President Hartstein introduced the report to be given by Mr.Brimm,and he introduced and thanked the members of
the various commissions present tonight.
Mr.Brimm presented a capsulized summary of the work of the various Village commissions.
President Hartstein again thanked all of the members of the commissions for the work that they do for the citizens of
the community.
11228
5/6/2002
QUESTIONS FROM THE AUDIENCE
Doug Cutler,623 Harris Drive,commented on the landscaping at the bridge over Route 83;he distributed photos
portraying his yard;there have been no trees planted to shield the large wall;there is no screening;there is a 40' gap
and a large wall facing his property;he is suggesting that evergreens be planted.
President Hartstein stated that Mr.Cutler's concerns are appreciated,and stated that staff will investigate.
Mr.Balling stated that there will be a memo sent to the Board,and Mr.Cutler will be copied on the memo. Staff
will have a recommendation at the June 3,2002 Regular Board Meeting.
�•/ Trustee Berman stated that Mr.Cutler's point is well taken;the Village pledged to do everything possible to
minimize the impact of this structure on the adjoining homeowners.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;it was requested that Items H.and I.be removed from the
Consent Agenda for full discussion. The Village Clerk then read a brief synopsis of each of the items on the
Consent Agenda.
Moved by Glover,seconded by Johnson to approve the Consent Agenda.
ORDINANCE No.2002-24—Jewel Sign Code
Motion to approve Ordinance No.2002-24,an ordinance granting a variance to Sign Code,Sections 14.20.030 and
14.20.080 for the purpose of installing additional wall signs on the west elevation at Jewel Osco,79 McHenry Road.
ORDINANCE No.2002-25—20145 N.Buffalo Grove Rd.
Motion to approve the authorization to bid Navajo Trail Area Sewer Rehabilitation Improvement.
STREET LIGHT MAINTENANCE CONTRACT
Motion to approve the authorization to execute the last year option of the 3-year Street Light Maintenance Contract.
CUSTODIAL SERVICES—Bid Authorization
Motion to approve the authorization to solicit sealed bids for Contract Custodial Services.
POLICE PENSION FUND—Annual Report of Condition
Motion to approve the Annual Report of Condition: Police Pension Fund.
FIREFIGHTER'S PENSION FUND—Annual Report of Condition
Motion to approve the Annual Report of Condition: Firefighter's Pension Fund.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2002-19-CHILD LABOR LAW
Trustee Kahn reviewed the reason for the proposed resolution.
11229
5/6/2002
Moved by Kahn,seconded by Johnson,to pass Resolution #2002-19,a resolution addressing the Child Labor Law
supporting minors 12 years of age and older to be employed by a park district or other recreational organization.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
{
NAYS: 0—None
Motion declared carried.
RESOLUTION#2002-20-IPBC
Mr.Malinowski made a presentation to the Board regarding the proposed resolution,details of which are contained
in his memos to Mr.Balling and Mr.Brimm of April 22,2002 and April 29,2002.
Lengthy discussion ensued,primarily with regard to employee participation and amount of deductibles,as well as
negotiations for the next fire service contract.
Mr.Balling assured the Board that a meaningful package of alternatives will be presented to the Board at the
Finance Committee level and then to the Village Board at the kickoff of the budget planning cycle,with the intent to
still offer a good program to employees,yet limiting employer participation.
Trustee Berman thanked Mr.Malinowski and Mr.Brimm for the thorough and comprehensive information provided
to the Board;he stated that the situation must be changed before the next collective bargaining agreement and
budget cycle.
Moved by Braiman,seconded by Johnson,to pass Resolution #2002-20,a resolution extending the period of
participation in the Intergovernmental Personnel Benefit Cooperative(IPBC)for a period of three additional years in
accordance with the memo from Mr.Malinowski dated April 29,2002. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2002-21 -FREEDOM OF INFORMATION
Mr.Brimm made a presentation to the Board regarding the proposed resolution.
Moved by Berman,seconded by Johnson,to pass Resolution #2002-21,a resolution encouraging further legislative
efforts in support of amending the Illinois Freedom of Information Act to permit exemptions regarding inspection
and copying of a Local Emergency Operations Plan. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2002-22-ESDA
Mr.Brimm made a presentation to the Board regarding the proposed resolution,details of which are contained in the
Village Board Meeting Agenda Item Overview that he prepared.
Moved by Glover,seconded by Johnson,to pass Resolution #2002-22,a resolution accepting amendments to the
Village of Buffalo Grove Comprehensive Emergency Operations Plan(ESDA). Upon roll call,Trustees voted as
follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
11230
5/6/2002
RESOLUTION#2002-23-STATE INCOME TAX
Mr.Brimm made a presentation to the Board regarding the proposed resolution,details of which are contained in the
Village Board Meeting Agenda Item Overview that he prepared.
Moved by Johnson,seconded by Glover,to pass Resolution #2002-23,a resolution concerning State Income Tax
and Photoprocessing Tax Shared with Local Municipalities. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
�•/ Motion declared carried.
2002 SIDEWALK PROJECT
Moved by Braiman,seconded by Johnson,to award bid for the 2002 Sidewalk Project to Schroeder&Schroeder,
Inc. in an amount not to exceed$176,162.50. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
2002 BIKE PATH IMPROVEMENTS
Moved by Braiman,seconded by Berman,to award bid for the 2002 Bike Path&Parking Lot Improvements to
Professional Maintenance,Inc.in an amount not to exceed$93,922.62. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
GOLFVIEW LIFT STATION
Trustee Braiman reviewed his reasons for asking that this item be removed from the Consent Agenda. Mr.Balling
reviewed the scenario in this situation.
Moved by Braiman,seconded by Johnson,to award contract for the Golfview Lift Station Flow Meter Installation
Project. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
LIBRARY CABLE NETWORK
Trustee Braiman reviewed his reasons for asking that this item be removed from the Consent Agenda. Mr.Versten
confirmed that the Village Attorney has reviewed and approved the agreement.
Moved by Braiman,seconded by Johnson,to ratify the agreement between the Village of Buffalo Grove and the
Library Cable Network. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
INFORM
Mrs.Neukirch reviewed the proposal;she then answered questions from the Board. It was determined that there
needs to be careful monitoring to ensure that the survey represents the views of the entire community.
11231
5/6/2002
Moved by Johnson,seconded by Braiman,to support staff recommendation for an overview of the Village's
proposed Communications Survey by INFORM(Information Needed FOr Responsive Management). Upon roll
call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
ADJOURNMENT
Moved by Braiman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:40 P.M.
net M. Sirabian,Village Clerk
APPROVED BY ME THIS O DAY OF ,2002
Veep,
Village President