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2002-05-06 - Village Board Regular Meeting - Minutes 11225 5/6/2002 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 5,2002 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;Rick Skelton,Acting Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Ed Schar, Director of Building&Zoning;Robert Pfeil,Village Planner; Brian Sheehan,Village Health Officer;Gregory Boysen,Director of Public Works;Ray Rigsby,Superintendent of Public Works;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Kahn,to approve the minutes of the April 15,2002 Regular Meeting. Trustee Trilling asked that his comment on Page 11222 read as follows: Trustee Trilling asked the developer to check the setback requirements for the adjoining uses. Upon roll call,Trustees voted as follows on the corrected minutes: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSTAIN: 1—Johnson Motion declared carried. WARRANT#957 Mr.Tenerelli read Warrant#957. Moved by Glover,seconded by Johnson,to approve Warrant#957 in the amount of $1,803,474.71 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. SHERIFF'S SENIOR MEDAL OF HONOR President Hartstein recognized Stan Nathanson,who has served the community with distinction,and recently received the Sheriffs Senior Medal Award of Honor,recognizing him for his spirit of volunteerism and his commitment to our community. Mr.Nathanson is Commander of the Jewish War Veterans of the United States. President Hartstein presented the award to Commander Nathanson,who was then congratulated by the audience and the Board. President Hartstein thanked Trustee Berman for representing the Village at the ceremony that was held at the Chicago Cultural Center. BUFFALO GROVE SYMPHONIC BAND President Hartstein thanked and commended the Arts Commission and the Buffalo Grove Symphonic Band on their premier performance held this past weekend. 11226 5/6/2002 LEGISLATION President Hartstein noted a bill in Springfield that was introduced in the House relating to decoupling from the federal tax stimulus program,which would affect Buffalo Grove by approximately$100,000;this bill was passed in the House and is moving on to the Senate;he gave special thanks to Representatives Mathias,Krause and May for their support PROCLAMATION President Hartstein read from a Proclamation declaring May 15,2002 as Aging:A Wealth of Experience and �•/ Diversity,a day in recognition of the Fourteenth Annual Senior Celebration Day. Moved by Glover,seconded by Johnson,to approve the Proclamation;upon voice vote,the motion was unanimously declared carried. RESOLUTION#2002-18—FIRE CHIEF ALLENSPACH Moved by Glover,seconded by Johnson,to pass Resolution#2002-18,commending Fire Chief Allenspach for his distinguished service to the Village of Buffalo Grove. Upon voice vote,the motion was unanimously declared carried. This resolution will be presented to Chief Allenspach during a special ceremony for his retirement. ICE SHOW Trustee Berman noted that he had the pleasure of attending the ice show at the Twin Rinks Ice Arena this past weekend,and he noted that a terrific job was done by all. RELAY FOR LIFE Trustee Berman reminded residents that this year's Relay for Life sponsored by the American Cancer Society will be held at Stevenson High School on June 21-22,2002. Both Buffalo Grove and Stevenson High School students are involved in this event,and he urged residents to participate in and support this cause. TRANSPORTATION At the request of Trustee Berman,Mr.Brimm presented a status report on the two major transportation projects affecting the community at this time. HOMELAND SECURITY President Hartstein thanked Congressman Mark Kirk who convened a special meeting on homeland security for the entire Lake County region. INDIA VISITORS President Hartstein thanked the Rotary Club and the staff for hosting a special program for visitors from India this morning at the Village Hall;the program showcased local,state and national government. OATH OF OFFICE—FIRE CHIEF Mr.Balling noted that tonight marks the inauguration of Buffalo Grove's third Fire Chief since municipal fire service was instituted in 1980. Mr.Balling asked Timothy Sashko,his wife Jennifer,and sons Brad and Kevin to come forward,and he administered the oath of office to Fire Chief Sashko. Mr.Balling welcomed the room full of Chief Sashko's family and friends to this very important event. Chief Sashko was heartily congratulated by the audience and the Board,after which he delivered remarks pledging to do his best to uphold the outstanding reputation of the Buffalo Grove Fire Department,and he thanked his family, friends,staff and the Village Board for their support in achieving this goal. 11227 5/6/2002 President Hartstein congratulated Chief Sashko and noted how proud everyone is of our Fire Department,and the accomplishments of a Buffalo Grove High School graduate. President Hartstein declared a recess from 7:54 P.M. until 7:57 P.M. COM ED Mr.Balling reviewed the response received from ComEd with regard to the coordination,planning and implementation of additional power off of Deerfield Parkway; staff is in the process of further assessing the Village's position and should have a briefing to the Board later this week. ARBORETUM GOLF COURSE Mr.Balling introduced the request from staff with regard to a Phase 2 improvement to the Arboretum course- softening program that they would like to bring before the Board at the next meeting. Mr.Brimm made a presentation to the Board detailing the proposal,after which he answered questions from the Board. Mr.Balling explained that staff would prefer a bid waiver in the interest of time,but noted that a bid waiver is not essential to the project. Trustee Braiman stated that he would prefer to go through the bid process. Trustee Berman stated that,although he would normally prefer to go through the bid process,he would be comfortable with a bid waiver since this is essentially the continuation of a prior project with a contractor that does have a working knowledge of the project and a working arrangement with the staff,and he asked if staff had a strong recommendation either way. In answer to Trustee Berman's question,Mr.Brimm stated that staff would like to move ahead as soon as possible, and noted that the course architect stated that he does not believe that bidding will bring a better price. Trustee Glover asked if there are many contractors that would bid on this type of project;Mr.Brimm responded that there were three firms on the original bid,but that one was from Toronto,one from Ohio,and the suggested contractor who is local,as well as being the low bidder. Trustee Johnson stated that he believes that this is the perfect situation for a bid waiver since we already have a working relationship with the contractor. Trustee Trilling would be in favor of the bid waiver as long as there are unit costs and firm pricing. Trustee Berman agrees with Trustee Johnson in that,with slight hesitation,he is also inclined to waive the bid. President Hartstein polled the Board as to whether they would like to see a bid waiver or go through the bid process: Bid Waiver: Berman,Johnson,Trilling,President Hartstein Bid Process: Braiman,Glover,Kahn VOLUNTEER COMMISSION REPORTS President Hartstein introduced the report to be given by Mr.Brimm,and he introduced and thanked the members of the various commissions present tonight. Mr.Brimm presented a capsulized summary of the work of the various Village commissions. President Hartstein again thanked all of the members of the commissions for the work that they do for the citizens of the community. 11228 5/6/2002 QUESTIONS FROM THE AUDIENCE Doug Cutler,623 Harris Drive,commented on the landscaping at the bridge over Route 83;he distributed photos portraying his yard;there have been no trees planted to shield the large wall;there is no screening;there is a 40' gap and a large wall facing his property;he is suggesting that evergreens be planted. President Hartstein stated that Mr.Cutler's concerns are appreciated,and stated that staff will investigate. Mr.Balling stated that there will be a memo sent to the Board,and Mr.Cutler will be copied on the memo. Staff will have a recommendation at the June 3,2002 Regular Board Meeting. �•/ Trustee Berman stated that Mr.Cutler's point is well taken;the Village pledged to do everything possible to minimize the impact of this structure on the adjoining homeowners. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Items H.and I.be removed from the Consent Agenda for full discussion. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Johnson to approve the Consent Agenda. ORDINANCE No.2002-24—Jewel Sign Code Motion to approve Ordinance No.2002-24,an ordinance granting a variance to Sign Code,Sections 14.20.030 and 14.20.080 for the purpose of installing additional wall signs on the west elevation at Jewel Osco,79 McHenry Road. ORDINANCE No.2002-25—20145 N.Buffalo Grove Rd. Motion to approve the authorization to bid Navajo Trail Area Sewer Rehabilitation Improvement. STREET LIGHT MAINTENANCE CONTRACT Motion to approve the authorization to execute the last year option of the 3-year Street Light Maintenance Contract. CUSTODIAL SERVICES—Bid Authorization Motion to approve the authorization to solicit sealed bids for Contract Custodial Services. POLICE PENSION FUND—Annual Report of Condition Motion to approve the Annual Report of Condition: Police Pension Fund. FIREFIGHTER'S PENSION FUND—Annual Report of Condition Motion to approve the Annual Report of Condition: Firefighter's Pension Fund. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2002-19-CHILD LABOR LAW Trustee Kahn reviewed the reason for the proposed resolution. 11229 5/6/2002 Moved by Kahn,seconded by Johnson,to pass Resolution #2002-19,a resolution addressing the Child Labor Law supporting minors 12 years of age and older to be employed by a park district or other recreational organization. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling { NAYS: 0—None Motion declared carried. RESOLUTION#2002-20-IPBC Mr.Malinowski made a presentation to the Board regarding the proposed resolution,details of which are contained in his memos to Mr.Balling and Mr.Brimm of April 22,2002 and April 29,2002. Lengthy discussion ensued,primarily with regard to employee participation and amount of deductibles,as well as negotiations for the next fire service contract. Mr.Balling assured the Board that a meaningful package of alternatives will be presented to the Board at the Finance Committee level and then to the Village Board at the kickoff of the budget planning cycle,with the intent to still offer a good program to employees,yet limiting employer participation. Trustee Berman thanked Mr.Malinowski and Mr.Brimm for the thorough and comprehensive information provided to the Board;he stated that the situation must be changed before the next collective bargaining agreement and budget cycle. Moved by Braiman,seconded by Johnson,to pass Resolution #2002-20,a resolution extending the period of participation in the Intergovernmental Personnel Benefit Cooperative(IPBC)for a period of three additional years in accordance with the memo from Mr.Malinowski dated April 29,2002. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2002-21 -FREEDOM OF INFORMATION Mr.Brimm made a presentation to the Board regarding the proposed resolution. Moved by Berman,seconded by Johnson,to pass Resolution #2002-21,a resolution encouraging further legislative efforts in support of amending the Illinois Freedom of Information Act to permit exemptions regarding inspection and copying of a Local Emergency Operations Plan. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2002-22-ESDA Mr.Brimm made a presentation to the Board regarding the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Glover,seconded by Johnson,to pass Resolution #2002-22,a resolution accepting amendments to the Village of Buffalo Grove Comprehensive Emergency Operations Plan(ESDA). Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 11230 5/6/2002 RESOLUTION#2002-23-STATE INCOME TAX Mr.Brimm made a presentation to the Board regarding the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Johnson,seconded by Glover,to pass Resolution #2002-23,a resolution concerning State Income Tax and Photoprocessing Tax Shared with Local Municipalities. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None �•/ Motion declared carried. 2002 SIDEWALK PROJECT Moved by Braiman,seconded by Johnson,to award bid for the 2002 Sidewalk Project to Schroeder&Schroeder, Inc. in an amount not to exceed$176,162.50. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 2002 BIKE PATH IMPROVEMENTS Moved by Braiman,seconded by Berman,to award bid for the 2002 Bike Path&Parking Lot Improvements to Professional Maintenance,Inc.in an amount not to exceed$93,922.62. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. GOLFVIEW LIFT STATION Trustee Braiman reviewed his reasons for asking that this item be removed from the Consent Agenda. Mr.Balling reviewed the scenario in this situation. Moved by Braiman,seconded by Johnson,to award contract for the Golfview Lift Station Flow Meter Installation Project. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. LIBRARY CABLE NETWORK Trustee Braiman reviewed his reasons for asking that this item be removed from the Consent Agenda. Mr.Versten confirmed that the Village Attorney has reviewed and approved the agreement. Moved by Braiman,seconded by Johnson,to ratify the agreement between the Village of Buffalo Grove and the Library Cable Network. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. INFORM Mrs.Neukirch reviewed the proposal;she then answered questions from the Board. It was determined that there needs to be careful monitoring to ensure that the survey represents the views of the entire community. 11231 5/6/2002 Moved by Johnson,seconded by Braiman,to support staff recommendation for an overview of the Village's proposed Communications Survey by INFORM(Information Needed FOr Responsive Management). Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. net M. Sirabian,Village Clerk APPROVED BY ME THIS O DAY OF ,2002 Veep, Village President