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2002-04-15 - Village Board Regular Meeting - Minutes 11217 4/15/2002 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 15,2002 CALL TO ORDER President Hartstein called the meeting to order at 7:36 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,and Kahn. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Director of Finance;Ghida Neukirch,Assistant Village Manager;Greg Boysen,Director of Public works;Ray rigsby,Superintendent of Public Works;Rick Kuhl,Forestry/Grounds Supervisor;Scott Anderson, Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Greg Summers,Associate Planner;Police Chief McCann APPROVAL OF MINUTES Moved by Glover,seconded by Kahn,to approve the minutes of the April 1,2002 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Kahn NAYS: 0—None ABSENT: 1 -Johnson Motion declared carried. WARRANT#956 Mr.Brimm read Warrant#956. Moved by Braiman,seconded by Glover,to approve Warrant#956 in the amount of $1,818,806.87 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Kahn NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. V ILLAGE TRUSTEE APPOINTMENT President Hartstein announced that,following an extensive application and interview process,a candidate has been chosen to fill the Trustee vacancy created by Trustee Marienthal's resignation. President Hartstein presented a brief biography of Steven Trilling,and asked for the Board's confirmation of this appointment. Moved by Berman,seconded by Kahn,to approve the appointment of Steven Trilling to the office of Village Trustee,for a term to expire April,2003. AYES: 4—Braiman,Glover,Berman,Kahn NAYS: 0—None ABSENT: 1—Johnson Motion declared carried. Village Clerk Janet Sirabian administered the Oath of Office to Trustee Trilling,who then took his place at the dais. President Hartstein welcomed Trustee Trilling to the Board. 11218 4/15/2002 CULTURAL DIVERSITY FAIR President Hartstein noted that School District 102 will be hosting a Cultural Diversity Fair at Stevenson High School on April 17,2002. SENIOR EXPO President Hartstein urged residents to attend this year's Senior Expo to be held at Grove Banquets on Tuesday, April 23,2002. BUFFALO GROVE SYMPHONIC BAND President Hartstein announced that the inaugural concert for the Buffalo Grove Symphonic Band will be held at Stevenson High School on April 28,2002. RELAY FOR LIFE President Hartstein reminded residents that this year's Relay for Life sponsored by the American Cancer Society will be held at Stevenson High School on June 21-22,2002. Both Buffalo Grove and Stevenson High School students are involved in this event,and President Hartstein urged residents to form teams to participate in and support this cause. ARBOR DAY PROCLAMATION President Hartstein read from a Proclamation declaring April 26,2002 as Arbor Day in the Village of Buffalo Grove. Rick Kuhl reviewed the criteria to be eligible for a Tree City USA award. Mr. Kuhl presented the 14th Tree City USA award to President Hartstein, along with the 2nd annual growth award; he thanked the Board and the residents for their support of the Forestry Program. President Hartstein thanked Mr.Rigsby and Mr.Kuhl for the fine job they consistently do in maintaining the trees in the Village. PROCLAMATION—CHILDREN ABUSE PREVENTION President Hartstein read from a Proclamation declaring the month of April as National Child Abuse Prevention and Awareness Month,and urged citizens to volunteer as CASA advocates to serve the children found by the Lake County Court to need a CASA advocate. PLAN COMMISSION President Hartstein noted that he has just received a resignation from Bill Feldgreber from the Plan Commission, and he thanked Mr.Feldgreber for his past service to the Village. President Hartstein stated that there are now two vacancies on the Plan Commission,and urged citizens interested in serving on that commission to submit a Talent Bank application to the Village Clerk. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of March,2002;there were no questions regarding the report. COM ED Mr.Balling reported that he and Mr.Boysen met with Com Ed representatives for approximately four hours today with regard to the line routing issue on the eastern side of the Village;a report should be available to the Board early next week. 11219 4/15/2002 AMVETS BUFFALO GROVE POLICE OFFICER OF THE YEAR AWARD Police Chief McCann introduced Norbert Schmaus of Amvets Post 255. Mr.Schmaus noted that the Police Department Special Commendation Award for 2001 is presented to Corporal Michael Szos;he read a biography of Corporal Szos' career and presented a plaque to him. Mr. Schmaus then noted that the Police Employee of the Year for 2001 is presented to Linda Paul;he read a biography of Ms.Paul's career and presented a plaque to her. Both recipients were congratulated by the audience and the Board. Chief McCann and President Hartstein thanked Amvets Post 255 for their efforts in presenting these awards each year. RESOLUTION#2002-16—WILLIAM R.BALLING President Hartstein noted the commemoration of William Balling's 25th anniversary with the Village of Buffalo Grove. President Hartstein first read a letter of congratulations from the International City/County Management Association,noting that Mr.Balling's dedication to municipal government has been an example to many. Lake County Commissioner David Stolman read and presented a resolution passed by the Lake County Board honoring Mr.Balling. State Representative Sidney Mathias read and presented resolutions passed by both the Illinois House of Representatives and the Illinois State Senate honoring Mr.Balling. President Hartstein read proposed Resolution#2002-16,a resolution honoring William R.Balling for 25 years of service as the Village Manager for Buffalo Grove. Moved by Glover,seconded by Kahn,to pass Resolution #2002-16. Upon voice vote,the motion was unanimously declared carried. President Hartstein asked Bill's wife,Nancy,to join Bill on the dais. President Hartstein thanked Nancy for her contributions during Bill's 25 year tenure;he then presented Nancy and Bill with a personal gift from the Board. Everyone honoring Bill recognized his exemplary commitment,dedication and service over these past 25 years. Mr.Balling thanked everyone for the honor and recognition;he thanked the Board for their continued support and noted the accomplishments of the Village staff. PUBLIC HEARING—APPROPRIATION ORDINANCE President Hartstein called the Public Hearing to order at 8:11 P.M.;he then read the Notice of Public Hearing that was published in the Daily Herald on March 27,2002. Mr. Anderson made a brief presentation reviewing the purpose of this Public Hearing. President Hartstein asked if there were any comments or questions from other public bodies,the audience,or the Board;there were none. President Hartstein adjourned the Public Hearing at 8:13 P.M. QUESTIONS FROM THE AUDIENCE Mike Werchek,owner of Culver's restaurant,stated that he and his wife,Carla,thanked everyone on the Board and on staff for all the help they were given in getting their project off the ground. Mr.Werchek stated that they have been extremely well received by the community and they are looking forward to being a part of the community. 11220 4/15/2002 Betty Lynch,a resident,stated that she has had several mailboxes destroyed over the years,and therefore built a permanent structure that could not be knocked down. Mrs.Lynch stated that she has received a notice from the Village stating that the current structure is not in compliance with regulations,and she suggested that perhaps the Village should relax its standards somewhat. Mr.Balling reviewed the Village regulations;he stated that other structures have been allowed to stand because there were no complaints received about them;in the case of the structure at 921 Thompson,there was a complaint received, which is why the notice was served. CONSENT AGENDA President Hartstein explained Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Braiman to approve the Consent Agenda.5 AYES—JOHNSON ABSENT ORDINANCE NO.2002-021—Disposal of Surplus Property Motion to approve Ordinance No.2002-21,authorizing the disposal of surplus village personal property. GOLF COURSE AUDIT Motion to accept the FY 2001 audit for the Arboretum Golf Course and Buffalo Grove Golf Club. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. ORDINANCE#2002-22—APPROPRIATIONS Moved by Braiman,seconded by Kahn,to pass Ordinance#2002-22,an ordinance establishing authorization of appropriations for the Village of Buffalo Grove for the period May 1,2002 through April 30,2003. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. ORDINANCE#2002-23—OUTBACK STEAKHOUSE Moved Braiman,seconded by Berman,to pass Ordinance#2002-23,an ordinance amending Chapter 5.20 Liquor Controls,Outback Steakhouse. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. RESOLUTION#2002-17-TELECOMMUNICATIONS Mr.Versten reviewed the proposed resolution. 11221 4/15/2002 Moved by Berman,seconded by Kahn,to pass Resolution#2002-17,a resolution authorizing the Village of Buffalo Grove to support the National Association of Telecommunications Officers and Advisors(NATOA) in the proceedings involving Cable Modem Services,including financial support for the appeal from the Declaratory Judgment of the Federal Communications Commission(FCC)and filing of comments by the Village of Buffalo Grove in the rulemaking before the FCC;authorizing the expenditure of funds;providing a severability clause;and providing for an effective date. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. ESDA Mr.Brimm made a presentation to the Board with regard to the proposed resolution,details of which are contained in his memo to Mr.Balling of March 13,2002. President Hartstein took this opportunity to convey to Paul Soucy the heartfelt thanks of the Village Board,the staff and the community for the more than 25 years of service that he has devoted to the Village. Lengthy Board discussion ensued,with emphasis on the elected official chain of command,staff liaison to the ESDA Commission,and direction to staff to prepare an executive summary highlighting changes to the document. Moved by Braiman,seconded by Berman,to defer action on this item until further information is received from staff. Upon voice vote,the motion was unanimously declared carried. PURCHASE—CHEVROLET IMPALA Moved by Braiman,seconded by Glover,to authorize purchase of a 2002 Chevrolet Impala through the State of Illinois Joint Purchasing for an amount not to exceed$18,971.00,as detailed in Mr.Rigsby's memo to Mr.Balling of April 9,2002. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. ZBA APPEAL Alan Gault,495 Blue Ash Drive, was sworn in to give testimony,after which he explained his appeal of the ZBA decision. ZBA Chairman Entman explained the basis for the decision made by the Zoning Board of Appeals. Mr.Raysa asked that the petitioner confirm that the drawing in possession of Village staff is the correct one;Mr. Gault did make that confirmation. Mr.Raysa also reviewed the criteria for granting a variance. Chairman Entman stated that the ZBA did not believe that the petitioner had met the burden for granting a variance. Trustee Braiman asked if a compromise had been considered. Chairman Entman stated that he does not believe that a compromise is in order. Trustee Braiman suggested that the matter be sent back to the ZBA to see if some type of compromise can be reached. Mr. Gault stated that he is interested in working this out. Moved by Kahn,seconded by Berman,to refer this matter back to the ZBA. Upon roll call,Trustees voted as follows: • 11222 4/15/2002 AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. COVINGTON OFFICE PLAZA—LOT 2 Lawrence Freedman,representing the petitioner,reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Braiman stated that he does not have a problem referring this to the Plan Commission;he would like to see it less dense and more creative;he would hope that it will come back before the Board in a much different form. Trustee Kahn echoed Trustee Braiman's comments;he did not like the plan as originally presented;he does agree that this is not going to end up as a parcel for prime commercial development. Trustee Berman also agreed with Trustee Braiman and would be willing to refer it to the Plan Commission Trustee Glover believes the plan is too dense,and she believes that there should be a creative way to work the townhouse units in;she would like to see it get down to ten units. Trustee Trilling asked the developer to check the setback requirements for the adjoining uses. Trustee Braiman asked that first-floor bedrooms be considered. Moved by Braiman,seconded by Berman,to refer Lot 2 of Covington Office Plaza,north side of Park View Terrace west of Golfview Terrace,Amendment of P.U.D.and Preliminary Plan and rezoning to the R-9 District for 13 residential units by Insignia Homes,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. COVINGTON OFFICE PLAZA—LOT 3 Mr.Freedman made a presentation on the referenced parcel,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Berman stated that he is concerned with the economic impact of this parcel;he noted that there is residential directly across Dundee Road and asked that the developer be cognizant of that fact when designing the drive- through for the bank. Trustee Braiman reiterated that he is still of the opinion that another bank is not needed in this area;he would like to know what marketing attempts have been made for this parcel. Moved by Braiman,seconded by Kahn,to refer Lot 3 of Covington Office Plaza,Dundee Road/Golfview Terrace, Amendment of P.U.D.and Preliminary Plan and rezoning to the B-3 District for proposed Fifth Third Bank,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. Mr.Freedman added his congratulations to Mr.Balling and stated that it has been a pleasure to work with him over the past 25 years. 11223 4/15/2002 HEALTH CARE Mr.Malinowski made a presentation to the Board with regard to the 2002 Health Care Environment and Health Insurance Provider recommendation,details of which are contained in the memo from Mr.Brimm and him to Mr. Balling of April 8,2002. Board discussion ensued;it was requested that a comparison of the plans be assembled for Board review;this needs to be an ongoing project with all possible options being explored. Mr.Malinowski will have a further report for the Board at the May 6,2002 Regular Meeting. GOLFVIEW LIFT STATION Mr.Balling reviewed the situation with regard to the bids for the Golfview Lift Station. Moved by Braiman,seconded by Kahn,to reject bids received for the Golfview Lift Station Flow Meter Installation Project,and authorize staff to negotiate and bring back a recommendation to the Board for a contractor that will work within the Village estimate,which is an amount not to exceed$20,000.00. After considerable discussion,it was suggested that staff first renegotiate with all bidders before rebidding the project. Moved by Glover,seconded by Kahn,to defer action on this item until further recommendation is received from staff. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. STORM/SANITARY SEWER INSPECTION PROJECT Moved by Braiman,seconded by Berman,to award FY01-02 Storm and Sanitary Sewer Inspection Project to C.T.R.Systems,Inc. in accordance with the terms of the previously received low bid proposal. Mr.Balling reviewed this item for the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1—Johnson Motion declared carried. INFORM Mrs.Neukirch made a presentation to the Board with regard to INFORM(Information Needed FOr Responsive Management), which is an overview of the Village's proposed Communications Survey,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. Trustee Berman stated that he would prefer more time to review the material presented before making a decision. Moved by Berman,seconded by Kahn,to defer action on this item until the Board has further time to review the information. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Johnson Motion declared carried. 11224 4/15/2002 ADJOURNMENT Moved by Glover,seconded by Braiman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:08 P.M. � , �yAna.Qi.tra� anet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2002 Village President