2002-03-18 - Village Board Regular Meeting - Minutes 11207
3/18/2002
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 18,2002
CALL TO ORDER
President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to
the Flag.
ROLL CALL
Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover,
Berman,Johnson and Kahn.
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,
Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,
Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;
Greg Summers,Associate Planner;Deputy Fire Chief Tim Sashko;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Johnson,seconded by Braiman,to approve the minutes of the March 4,2002 Regular Meeting.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0-None
Motion declared carried.
WARRANT#954
Mr.Tenerelli read Warrant#954. Moved by Glover,seconded by Johnson,to approve Warrant#954 in the
amount of $2,122,549.63 authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0-None
Motion declared carried.
RELAY FOR LIFE
President Hartstein announced the kickoff for Relay for Life,a fundraiser for the American Cancer Society,
which took place recently at Stevenson High School. He encouraged all members of the community
including businesses and organizations to participate in this event which will take place on June 21 and 22.
BUFFALO GROVE DAYS RE-APPOINTMENT
President Hartstein re-appointed the following individuals to the 2002 Buffalo Grove Days committee for a
term to expire December 31,2002. Moved by Glover seconded by Braiman.
Jean Blais Karen Danenberg Chantal Davidson Rocco Pape
Tracy Pape Pam Sorocco J.R. Springman Jr. Murry Sprung
Michelle Taxe Joe Tenerelli Paulette Greenberg Lori Hackett
Ron Hackett Dean Hoelting Glenda Hoelting Howard Hoffman
Debra Jess Tom Johns Kerry Klbecka Mary Libby
Ken Lazar Nikki Lee Maureen Welborn,Chairman
Upon voice vote Trustees voted to concur with President Hartstein's re-appointments.
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3/18/2002
INTERNATIONAL BUILDING SAFETY WEEK
President Hartstein read a Proclamation declaring the week of April 7-13,2002 as International Building
Safety Week in Buffalo Grove.
MONTHLY MANAGEMENT REPORT
Mr.Balling presented the Management Report. There were no questions.
LAKE-COOK ROAD/DUNDEE ROAD CONSTRUCTION STATUS REPORT
Mr.Brimm reported on the public information campaign of construction projects affecting Buffalo Grove.
They include a major reconstruction of adding two more lanes of traffic to the overpass on Lake Cook Road
over the Canadian National Railway and a full resurfacing of ten miles of pavement,curbwork and
medianwork on Dundee Road from Kennicott Avenue in Arlington Heights to Hwy.41 in Northbrook.
These projects have received coordination of the two major agencies,IDOT which is responsible for the
Dundee Road project and Cook County Highway Department responsible for the bridge over-pass on Lake
Cook Road. IDOT will defer the resurfacing project through Buffalo Grove until July when it is anticipated
that four full lanes of traffic will be open on the Lake Cook Road overpass.
Staff has worked with the Village of Wheeling and IDOT to coordinate press releases and distribute flyers
to make these projects move as efficiently as possible. Staff has worked with the Buffalo Grove Area
Chamber of Commerce to urge people to shop Buffalo Grove during this time. Periodic updates will appear
on the website and on television allowing the community to know the status of the each project.
AT&T COMCAST SURVEY
A T&T Broadband,the cable provider for Buffalo Grove will soon be known as AT&T Comcast
Corporation. We have the opportunity to conduct a due diligence review with the Northwest Municipal
Conference of the pending transfer of ownership. The Conference has a commitment of$84,200 on behalf
of its members. AT&T has committed to assume those costs. The village's share would need to be bound
by a letter of commitment,which would be between$500 and$1000 should the AT&T commitment not
materialize. He believes that the village would end up not paying anything. Staff recommends that the
Board by motion authorize the participation in the Joint Due Diligence Review regarding the proposed
transfer of control of cable television set forth by the NWMC recommendation. Moved by Glover,
seconded by Braiman authorizing the participation.
AYES: 6-Marienthal,Braiman,Glover,Beman,Johnson,Berman,Kahn
NAYS: 0-None
Motion declared carried.
FUNDRAISING EFFORT OF BUFFALO GROVE HIGH SCHOOL BAND
President Hartstein introduced Buffalo Grove High School Band Director Ed Jacobi,noting that he had
attended a most inspirational concert put on the band in commemoration of 9/11 and thanked him for his
efforts in that regard.
Mr.Jacobi described the fundraiser that had been organized by BGHS band organization with the help of
Deputy Chief Tim Sashko. The fundraiser included a concert and sale of a CD recording of that concert.
Funds were collected for the 9/11 Firefighter Relief Fund in New York City. He read a letter,which will
accompany the check of$4,000. He also read a letter to the Village Board thanking them for the work of
the Staff members involved and presented each member with a copy of the CD.
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3/18/2002
COMMENDATIONS TO STEVENSON HIGH SCHOOL GIRL'S GYMNASTIC TEAM
Mr.Hartstein read the names of the Stevenson's gymnastic team and coaches and presented those present
with commendations and a gold buffalo pin. President Hartstein and audience congratulated the team for
their accomplishments.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board
could request that an item be removed for full discussion;there were no such requests. The Village Clerk
then read a brief synopsis of each of the items on the Consent Agenda.
Moved by Glover seconded by Kahn,to approve the Consent Agenda.
ORDINANACE NO.2002-13-Sign Code variance
Motion to approve Ordinance No. 2002-13,an ordinance granting a variation to the Sign Code,Section
14.20.010,pertaining to residential districts for the purpose of installing a ground sign in the common area
of the Mirriell I Subdivision on Outlot C at the southwest corner of Route 22 and Apple Hill Lane.
RESOLUTION NO.2002-11 -Village Zoning Map
Motion to approve Resolution No. 2002-11,approving the annual revision of the official Village zoning
map.
OMNI YOUTH SERVICES CARNIVAL-Fee Waiver
Motion to approve the request for fee waiver for OMNII Youth Services carnival.
CULVER'S RESTAURANT-Initial Acceptance&Approval
Motion to approve the Certificate of Initial Acceptance&Approval for Culver's restaurant.
2002 SIDEWALK REMOVAL &REPLACEMENT PROGRAM -Authorization to Bid
Motion to authorize to bid the 2002 Sidewalk Removal and Replacement Program.
2002 BIKEPATH&PARKING LOT IMPROVEMENTS PROGRAM-Authorization to Bid
Motion to authorize to bid the 2002 bikepath&parking lot reemprovements program.
ARBORETUM INTERIOR FINISH ELEMENTS-Authorization to Bid
Motion to authorize to bid the Arboretum interior finish elements.
Upon roll call,Trustees voted on the Consent Agenda:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0-None
Motion declared carried.
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3/18/2002
ORDINANCE NO.2002-14-St.Mary Rectory
Moved by Kahn and seconded by Berman to approve re-zoning to the R-1 District and a Special Use for the
St. Mary rectory,northwest corner of Buffalo Grove Road and Lake Cook Road.
Bernard Citron from Shane Brady Ross&Citron addressed the Board. Mr. Citron is asking for avariation
on the sideyard requirement of the ordinance in order to have a larger green space. He also asked not be
required to put in two streetlights on Lake Cook Road.
The ordinance before the Board assumes that the streetlight variation would be granted. The Staff
recommendation would be that additional lighting would enhance safety in the area since there is a large
expanse that is unlit,but the cost would be$10,000. The developer's rational is that it is not a high traffic
area and is residential in nature. Since there is no hardship which is required for a variance,Trustee
Braiman sees no need for a variation. The developer withdrew his request for a waiver. The motion was
amended to remove the reference to removal of streetlights along Lake Cook Rd. in Section 3 paragraph B
of the ordinance. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn
NAYS 0-None
Motion declared carried.
ORDINANCE NO.2002-15 -Avis Condominiums
Bernard Citron reviewed the project with the Board. Moved by Braiman,seconded by Glover to approve
the re-zoning to the B-5 District,a Residential Planned Unit Development and a Preliminary Plan for the
Avis condominiums,east side of Buffalo Grove Road across from Church Road in accordance with
memorandum and exhibits.
Trustee Braiman expressed his concerns with the integration of the BP Auto business into the project. It is
a thriving business that should not be displaced,but access to his building is limited. Mr.Citron replied that
they have committed to draft an easement agreement giving the owner the additional space needed for
access to his business. Trustee Braiman amended the motion to show that it is subject to inclusion of an
easement assuring there is a point of access. In response to a question from Trustee Glover,Mr. Citron
asked that the details of the agreement be open to further discussion with Staff.
Trustee Johnson requested that signage be placed near the post office stop sign to direct traffic where to exit
to the development.
In response to a question from Trustee Berman,Mr.Pfeil stated that the Deputy Fire Marshall gave a
written response that the Fire Department does have adequate access based on the current site plan.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS 0-None
Motion declared carried.
ORDINANCE NO.2002-16-Amending Liquor Controls
Moved by Braiman,seconded by Johnson to approve an ordinance amending Chapter 5.20 Liquor Controls
to reserve a license for Progressive Management Services,LLC who will be managing the liquor service at
Arboretum Golf Course. Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS 0-None
Motion declared carried.
11211
3/18/2002
RESOLUTION NO.2002-12-Fiscal 2002-03 Budget
Mr.Balling presented the budget noting that all questions raised by the Board in previous Board meetings
and Finance Committee meetings have been responded to in a memorandum dated March 12,2002 found in
their packets. Approval is recommended by passage of the resolution. Moved by Braiman seconded by
Glover to approve Resolution No.2002-12,a resolution adopting the Fiscal 2002-03 Budget for the Village
of Buffalo Grove.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS 0-None
Motion declared carried.
Mr.Balling thanked the staff for their preparation and work on budget process.
PRAIRIE CENTER(Pre-application)
Scott Gendell,developer addressed the Board. The proposed commercial development is 3.17 acres at the
southeast corner of Prairie Rd and Route 22. The site plan would include a 22,000 sq. ft.Buffalo Grove
Gymnastic Academy,2-story 12,000 sq. ft.office building,and a 3500 sq.ft. Dairy Queen.
The project is consistent with the Comprehensive Plan,which shows this site as commercial. Moved by
Trustee Braiman,seconded by Glover,to refer this project to the Plan Commission.
Trustees noted what they were looking for with the development. They emphasized aesthetics taking into
consideration the historic area,traffic flow and elevation for Dairy Queen. They want to see a harmonious
look between the three buildings on the property and a quality development in general. Upon roll call,
Trustees voted as follows:
YES: 5 -Braiman,Glover,Berman,Johnson,Kahn
NO: 1 -Marienthal
Motion declared carried.
936 BETTY DR.-Plan Commission referral
Mr.Balling summarized the project. The plan involves a small parcel on Betty Drive south of Dundee
Road with a vacant house formerly used as an office zoned B-1. The south parcel which is vacant,is zoned
R-4A. The petitioner,Nick Niminski proposes to convert the north piece to residential and construct single-
family houses on both lots. Mr.Balling asked the Board to consider the effect that potential options for the
dental center building would have if the residential re-zoning precluded commercial development on
Dundee Road adjacent to the petitioner's property. This would have to be discussed at the Plan
Commission.
Moved by Braiman,seconded by Kahn not to refer the project to the Plan Commission. Upon roll call,
Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0-None
Motion declared carried.
THIRD MILLENNIUM ASSOCIATES-Waiver of Bid
Moved by Braiman,seconded by Johnson to waive the bid request to extend the contract with Third
Millennium Associates. Trustee Braiman asked for background on the request for bid waiver. Mr.
Anderson replied that Third Millennium has been been satisfactorily used for six years to process utility
billing. Their reliability remains the major factor for the village to continue their use.
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3/18/2002
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn
NAYS: 0-None
Motion declared carried.
ARBORETUM GOLF COURSE CLUBHOUSE TRADES-Award of Bid
Moved by Braiman seconded by Glover to award the bid for the Arboretum Golf Course Clubhouse Trades
in accordance with the memorandum from Mr.Brimm.
Upon roll call,Trustees voted as follows:
AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn
NAYS: 0-None
Motion declared carried.
ADJOURNMENT
Moved by Johnson seconded by Glover to adjourn the meeting. Upon voice vote the motion was
unanimously declared carried. The meeting was adjourned at 9:15 p.m.
Jane n,Deputy Village Clerk
Village President