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2002-03-18 - Village Board Regular Meeting - Minutes 11207 3/18/2002 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 18,2002 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present:President Hartstein;Trustees Marienthal,Braiman,Glover, Berman,Johnson and Kahn. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson, Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner; Greg Summers,Associate Planner;Deputy Fire Chief Tim Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Johnson,seconded by Braiman,to approve the minutes of the March 4,2002 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. WARRANT#954 Mr.Tenerelli read Warrant#954. Moved by Glover,seconded by Johnson,to approve Warrant#954 in the amount of $2,122,549.63 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. RELAY FOR LIFE President Hartstein announced the kickoff for Relay for Life,a fundraiser for the American Cancer Society, which took place recently at Stevenson High School. He encouraged all members of the community including businesses and organizations to participate in this event which will take place on June 21 and 22. BUFFALO GROVE DAYS RE-APPOINTMENT President Hartstein re-appointed the following individuals to the 2002 Buffalo Grove Days committee for a term to expire December 31,2002. Moved by Glover seconded by Braiman. Jean Blais Karen Danenberg Chantal Davidson Rocco Pape Tracy Pape Pam Sorocco J.R. Springman Jr. Murry Sprung Michelle Taxe Joe Tenerelli Paulette Greenberg Lori Hackett Ron Hackett Dean Hoelting Glenda Hoelting Howard Hoffman Debra Jess Tom Johns Kerry Klbecka Mary Libby Ken Lazar Nikki Lee Maureen Welborn,Chairman Upon voice vote Trustees voted to concur with President Hartstein's re-appointments. 11208 3/18/2002 INTERNATIONAL BUILDING SAFETY WEEK President Hartstein read a Proclamation declaring the week of April 7-13,2002 as International Building Safety Week in Buffalo Grove. MONTHLY MANAGEMENT REPORT Mr.Balling presented the Management Report. There were no questions. LAKE-COOK ROAD/DUNDEE ROAD CONSTRUCTION STATUS REPORT Mr.Brimm reported on the public information campaign of construction projects affecting Buffalo Grove. They include a major reconstruction of adding two more lanes of traffic to the overpass on Lake Cook Road over the Canadian National Railway and a full resurfacing of ten miles of pavement,curbwork and medianwork on Dundee Road from Kennicott Avenue in Arlington Heights to Hwy.41 in Northbrook. These projects have received coordination of the two major agencies,IDOT which is responsible for the Dundee Road project and Cook County Highway Department responsible for the bridge over-pass on Lake Cook Road. IDOT will defer the resurfacing project through Buffalo Grove until July when it is anticipated that four full lanes of traffic will be open on the Lake Cook Road overpass. Staff has worked with the Village of Wheeling and IDOT to coordinate press releases and distribute flyers to make these projects move as efficiently as possible. Staff has worked with the Buffalo Grove Area Chamber of Commerce to urge people to shop Buffalo Grove during this time. Periodic updates will appear on the website and on television allowing the community to know the status of the each project. AT&T COMCAST SURVEY A T&T Broadband,the cable provider for Buffalo Grove will soon be known as AT&T Comcast Corporation. We have the opportunity to conduct a due diligence review with the Northwest Municipal Conference of the pending transfer of ownership. The Conference has a commitment of$84,200 on behalf of its members. AT&T has committed to assume those costs. The village's share would need to be bound by a letter of commitment,which would be between$500 and$1000 should the AT&T commitment not materialize. He believes that the village would end up not paying anything. Staff recommends that the Board by motion authorize the participation in the Joint Due Diligence Review regarding the proposed transfer of control of cable television set forth by the NWMC recommendation. Moved by Glover, seconded by Braiman authorizing the participation. AYES: 6-Marienthal,Braiman,Glover,Beman,Johnson,Berman,Kahn NAYS: 0-None Motion declared carried. FUNDRAISING EFFORT OF BUFFALO GROVE HIGH SCHOOL BAND President Hartstein introduced Buffalo Grove High School Band Director Ed Jacobi,noting that he had attended a most inspirational concert put on the band in commemoration of 9/11 and thanked him for his efforts in that regard. Mr.Jacobi described the fundraiser that had been organized by BGHS band organization with the help of Deputy Chief Tim Sashko. The fundraiser included a concert and sale of a CD recording of that concert. Funds were collected for the 9/11 Firefighter Relief Fund in New York City. He read a letter,which will accompany the check of$4,000. He also read a letter to the Village Board thanking them for the work of the Staff members involved and presented each member with a copy of the CD. 11209 3/18/2002 COMMENDATIONS TO STEVENSON HIGH SCHOOL GIRL'S GYMNASTIC TEAM Mr.Hartstein read the names of the Stevenson's gymnastic team and coaches and presented those present with commendations and a gold buffalo pin. President Hartstein and audience congratulated the team for their accomplishments. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover seconded by Kahn,to approve the Consent Agenda. ORDINANACE NO.2002-13-Sign Code variance Motion to approve Ordinance No. 2002-13,an ordinance granting a variation to the Sign Code,Section 14.20.010,pertaining to residential districts for the purpose of installing a ground sign in the common area of the Mirriell I Subdivision on Outlot C at the southwest corner of Route 22 and Apple Hill Lane. RESOLUTION NO.2002-11 -Village Zoning Map Motion to approve Resolution No. 2002-11,approving the annual revision of the official Village zoning map. OMNI YOUTH SERVICES CARNIVAL-Fee Waiver Motion to approve the request for fee waiver for OMNII Youth Services carnival. CULVER'S RESTAURANT-Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for Culver's restaurant. 2002 SIDEWALK REMOVAL &REPLACEMENT PROGRAM -Authorization to Bid Motion to authorize to bid the 2002 Sidewalk Removal and Replacement Program. 2002 BIKEPATH&PARKING LOT IMPROVEMENTS PROGRAM-Authorization to Bid Motion to authorize to bid the 2002 bikepath&parking lot reemprovements program. ARBORETUM INTERIOR FINISH ELEMENTS-Authorization to Bid Motion to authorize to bid the Arboretum interior finish elements. Upon roll call,Trustees voted on the Consent Agenda: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. 11210 3/18/2002 ORDINANCE NO.2002-14-St.Mary Rectory Moved by Kahn and seconded by Berman to approve re-zoning to the R-1 District and a Special Use for the St. Mary rectory,northwest corner of Buffalo Grove Road and Lake Cook Road. Bernard Citron from Shane Brady Ross&Citron addressed the Board. Mr. Citron is asking for avariation on the sideyard requirement of the ordinance in order to have a larger green space. He also asked not be required to put in two streetlights on Lake Cook Road. The ordinance before the Board assumes that the streetlight variation would be granted. The Staff recommendation would be that additional lighting would enhance safety in the area since there is a large expanse that is unlit,but the cost would be$10,000. The developer's rational is that it is not a high traffic area and is residential in nature. Since there is no hardship which is required for a variance,Trustee Braiman sees no need for a variation. The developer withdrew his request for a waiver. The motion was amended to remove the reference to removal of streetlights along Lake Cook Rd. in Section 3 paragraph B of the ordinance. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn NAYS 0-None Motion declared carried. ORDINANCE NO.2002-15 -Avis Condominiums Bernard Citron reviewed the project with the Board. Moved by Braiman,seconded by Glover to approve the re-zoning to the B-5 District,a Residential Planned Unit Development and a Preliminary Plan for the Avis condominiums,east side of Buffalo Grove Road across from Church Road in accordance with memorandum and exhibits. Trustee Braiman expressed his concerns with the integration of the BP Auto business into the project. It is a thriving business that should not be displaced,but access to his building is limited. Mr.Citron replied that they have committed to draft an easement agreement giving the owner the additional space needed for access to his business. Trustee Braiman amended the motion to show that it is subject to inclusion of an easement assuring there is a point of access. In response to a question from Trustee Glover,Mr. Citron asked that the details of the agreement be open to further discussion with Staff. Trustee Johnson requested that signage be placed near the post office stop sign to direct traffic where to exit to the development. In response to a question from Trustee Berman,Mr.Pfeil stated that the Deputy Fire Marshall gave a written response that the Fire Department does have adequate access based on the current site plan. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS 0-None Motion declared carried. ORDINANCE NO.2002-16-Amending Liquor Controls Moved by Braiman,seconded by Johnson to approve an ordinance amending Chapter 5.20 Liquor Controls to reserve a license for Progressive Management Services,LLC who will be managing the liquor service at Arboretum Golf Course. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS 0-None Motion declared carried. 11211 3/18/2002 RESOLUTION NO.2002-12-Fiscal 2002-03 Budget Mr.Balling presented the budget noting that all questions raised by the Board in previous Board meetings and Finance Committee meetings have been responded to in a memorandum dated March 12,2002 found in their packets. Approval is recommended by passage of the resolution. Moved by Braiman seconded by Glover to approve Resolution No.2002-12,a resolution adopting the Fiscal 2002-03 Budget for the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS 0-None Motion declared carried. Mr.Balling thanked the staff for their preparation and work on budget process. PRAIRIE CENTER(Pre-application) Scott Gendell,developer addressed the Board. The proposed commercial development is 3.17 acres at the southeast corner of Prairie Rd and Route 22. The site plan would include a 22,000 sq. ft.Buffalo Grove Gymnastic Academy,2-story 12,000 sq. ft.office building,and a 3500 sq.ft. Dairy Queen. The project is consistent with the Comprehensive Plan,which shows this site as commercial. Moved by Trustee Braiman,seconded by Glover,to refer this project to the Plan Commission. Trustees noted what they were looking for with the development. They emphasized aesthetics taking into consideration the historic area,traffic flow and elevation for Dairy Queen. They want to see a harmonious look between the three buildings on the property and a quality development in general. Upon roll call, Trustees voted as follows: YES: 5 -Braiman,Glover,Berman,Johnson,Kahn NO: 1 -Marienthal Motion declared carried. 936 BETTY DR.-Plan Commission referral Mr.Balling summarized the project. The plan involves a small parcel on Betty Drive south of Dundee Road with a vacant house formerly used as an office zoned B-1. The south parcel which is vacant,is zoned R-4A. The petitioner,Nick Niminski proposes to convert the north piece to residential and construct single- family houses on both lots. Mr.Balling asked the Board to consider the effect that potential options for the dental center building would have if the residential re-zoning precluded commercial development on Dundee Road adjacent to the petitioner's property. This would have to be discussed at the Plan Commission. Moved by Braiman,seconded by Kahn not to refer the project to the Plan Commission. Upon roll call, Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. THIRD MILLENNIUM ASSOCIATES-Waiver of Bid Moved by Braiman,seconded by Johnson to waive the bid request to extend the contract with Third Millennium Associates. Trustee Braiman asked for background on the request for bid waiver. Mr. Anderson replied that Third Millennium has been been satisfactorily used for six years to process utility billing. Their reliability remains the major factor for the village to continue their use. 11212 3/18/2002 Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn NAYS: 0-None Motion declared carried. ARBORETUM GOLF COURSE CLUBHOUSE TRADES-Award of Bid Moved by Braiman seconded by Glover to award the bid for the Arboretum Golf Course Clubhouse Trades in accordance with the memorandum from Mr.Brimm. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,and Kahn NAYS: 0-None Motion declared carried. ADJOURNMENT Moved by Johnson seconded by Glover to adjourn the meeting. Upon voice vote the motion was unanimously declared carried. The meeting was adjourned at 9:15 p.m. Jane n,Deputy Village Clerk Village President