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2002-02-19 - Village Board Special Meeting - Minutes 1 11199 2/19/2002 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 19,2002 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Director of Finance;Ghida Sahyouni,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;Greg Summers,Associate Planner;Police Chief McCann;Deputy Police Chief Balinski;Sergeant Husak;Sergeant Haisley;Corporal.Heer;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the February 4,2002 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. WARRANT#952 Mr.Tenerelli read Warrant#952. Moved by Glover,seconded by Johnson,to approve Warrant#952 in the amount of $1,398,646.41 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. STEVENSON H.S.—GYMNASTICS TEAM President Hartstein noted that the Stevenson High School Gymnastics Team won the State Championship for the second year in a row;he congratulated the team on their achievement and noted that they will be invited to a future Board meeting. SENIOR EXPO President Hartstein reminded everyone that the Senior Expo this year will be held on Tuesday,April 23,2002,and will again be held at Grove Banquets. WOMEN OF ACHIEVEMENT President Hartstein noted that,on March 1,2002,the Women of Achievement Award for the Village of Buffalo Grove will be given to Linda Rosen,Chairman of the Arts Commission. This annual award is through the Illinois Lieutenant Governor's office and will be presented to Ms.Rosen at the State of Illinois building. President Hartstein congratulated Ms.Rosen and thanked her for the many contributions that she has made to the community. 11200 2/19/2002 RESOLUTION#2002-8—O'HARE President Hartstein explained why the proposed resolution is being presented for action. Moved by Braiman,seconded by Berman,to pass Resolution#2002-8,in support of runway reconfiguration and modernization for O'Hare International Airport. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. TRUSTEE RESIGNATION Trustee Marienthal noted that he had sent a letter to President Hartstein tendering his resignation as a Village Trustee. Trustee Marienthal stated that he has recently accepted a position with the State of Illinois,and he believes that it is in his own best interest and the best interest of the community that he resign as Village Trustee,effective April 1,2002. President Hartstein confirmed that he had received a letter of resignation from Trustee Marienthal,and on behalf of the Board and the community,thanked him for his 27 years of service to the Village of Buffalo Grove and extended best wishes to Trustee Marienthal and his family. Trustee Marienthal thanked the entire community and everyone with whom he has worked over the past 27 years;it has been a pleasure and he has thoroughly enjoyed his involvement in the Village of Buffalo Grove. Moved by Berman,seconded by Kahn,to accept the resignation of Trustee Marienthal as of 4/1/02. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None ABSTAIN: 1 —Marienthal Motion declared carried. President Hartstein stated the Board will begin the process of filling the vacant Trustee position. Applications are available at the Village Hall for the position, which will run through the next municipal election to be held in April of 2003. Applications should be returned by 12:00 P.M.on Friday,March 15,2002. MARCH 19,2002 ELECTION The Village Clerk reviewed important dates with regard to the March 19,2002 Primary Election,and urged everyone to be sure that they vote on March 19th;she also noted that election judges are desperately needed in both counties. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of January,2002;there were no questions on same. ROAD CONSTRUCTION Mr.Brimm reported that he and Mr.Boysen attended a pre-construction meeting at IDOT offices;representatives from the Cook County Highway Department were also present;he reviewed the work to be done and the timetable presented. In answer to a question from Trustee Johnson,Mr.Brimm confirmed that neither the Dundee Road project nor the Lake-Cook Road project is being performed by the Village of Buffalo Grove. 11201 2/19/2002 The Board thanked Mr.Boysen and Mr.Brimm for attending this meeting and fostering communication between the Village,IDOT and Cook County; it was noted that there must be multiple sources of information available to residents regarding these projects,and communication should begin now. ROUTE 83 OVERPASSBIKE PATH Mr.Balling noted that the Village of Buffalo Grove received the Project of the Year 2002 award for the design of the Route 83 overpass/bike path from the American Public Works Association,Lake County Branch. Mr.Boysen, Park Board President Weiss and Mr.Schimmel attended that luncheon meeting to receive the award. COMMUNITY SERVICE AWARD Park Board President Weiss introduced representatives from the Park District;she then reviewed the Illinois Park and Recreation award presented to Sgt.Steve Haisley and Cpl.Bob Heer in recognition of their service and dedication to community service. Sgt.Haisley and Cpl.Heer were thanked and congratulated by the audience and the Board. DOMINICK'S President Hartstein noted that the grand opening of the new Dominick's will take place at 10:00 A.M.on Thursday, February 28,2002. PEOPLE,PLACES&ISSUES President Hartstein noted that there are special editions of People, Places &Issues to acquaint residents with the upcoming referenda on the March 19,2002 ballot,as well as upcoming events in the community;these programs will air on Mondays,Thursdays and Saturdays on Channel 6. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Johnson to approve the Consent Agenda. BUSCH GROVE FITNESS&LEARNING CENTER-Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for the Busch Grove Fitness&Learning Center. LIBRARY CABALE NETWORK—Agreement Motion to authorize the presentation of an Agreement to the Library Cable Network to supply programming for Buffalo Grove Government Access Cable Channel 6. LIFT STATION FLOW METER IMPROVEMENT—Bid Authorization Motion to authorize the bid for the Lift Station Flow Meter Improvement. U-STOR-IT—Certificate of Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for U-Stor-It. 11202 2/19/2002 JEWISH COUNCIL FOR YOUTH SERVICES—Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for the Jewish Council for Youth Services. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. RESOLUTION#2002-9—STREET MAINTENANCE Mr. Balling reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Moved by Glover,seconded by Kahn,to pass Resolution#2002-9,a resolution approving an agreement for construction engineering services for the 2002 Villagewide Contractual Street Maintenance Project. Upon roll call, Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2002-11—CORPORATE PURPOSE BONDS Moved by Braiman,seconded by Berman,to pass Ordinance#2002-11,an ordinance providing for the issuance of General Obligation Corporate Purpose Bonds,Series 2002-B,of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,and providing for the levy and collection of a Direct Annual Tax for the payment of the principal of any interest on the Bonds. Mr.Brimm made a presentation regarding this ordinance. President Hartstein congratulated Mr.Brimm and staff on a job well done. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2002-12—WHITE HEN PANTRY President Hartstein reviewed the proposed ordinance. Moved by Berman,seconded by Kahn,to pass Ordinance#2002-12,an ordinance amending Chapter 5.20 Liquor Controls. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. CABLE TELEVISION RFP Mr. Versten made a presentation to the Board regarding the findings of the committee. Staff is requesting permission from the Board to issue the RFP and to join with Palatine and Hoffman Estates in so doing. Moved by Marienthal,seconded by Braiman,to authorize publication of the Cable Television RFP. Upon roll call, Trustees voted as follows: 11203 2/19/2002 AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ARBORETUM GOLF COURSE CLUB HOUSE PROJECT Mr.Brimm made a presentation to the board with regard to the bid proposal;he then answered questions from the Board. Moved by Marienthal,seconded by Johnson,to award bid for the Arboretum Golf Course Club House Project,for $139,997.50 for excavation and site grading to Bell Land Improvements. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. There will be a walk-through open house on March 11,2002 from 5:00-6:00 P.M. STREET MAINTENANCE PROGRAM Moved by Glover,seconded by Johnson,to award bid for the 2002 Villagewide Contractual Street Maintenance Program contract to Arrow Road Construction Company for an amount not to exceed$200,000.00. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. NEIGHBORHOOD TRAFFIC MANAGEMENT Ms. Neukirch made a presentation to the Board regarding the Neighborhood Traffic Management Committee Report,details of which are contained in the Committee report and recommendation;she then answered questions from the Board. Moved by Berman,seconded by Johnson,to approve the revised guidelines recommended by the Neighborhood Traffic Management Committee. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Braiman,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:32 P.M. -- anet M. Sirabian,Village Clerk APPROVED BY ME THIS L/' DAY OFw) ,2002 - " /1° . " Village President