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2001-11-19 - Village Board Regular Meeting - Minutes 11167 11/19/2001 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMER 19,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were:William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager; Art Malinowski,Director of Human Resources;Scott Anderson,Assistant Finance Director;Gregory Boysen,Director of Public Works; Raymond Rigsby,Superintendent of Public Works;Robert Pfeil,Village Planner;Greg Summers, Associate Planner;Police Chief McCann;Deputy Police Chief Lippert;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the November 5,2001 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. WARRANT#946 Mr.Tenerelli read Warrant#946. Moved by Marienthal, seconded by Johnson,to approve Warrant#946 in the amount of $3,518,214.26,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. PATRIOTIC EVENTS President Hartstein noted that he and Trustee Glover attended the dedication of a patriotic mural done by the students at Meridian School;he stated that this is a very moving mural and that it can be seen on the Village web site. President Hartstein also noted that the Buffalo Grove High School Symphonic Band presented a Patriotic Concert on November 8,2001 to honor those that lost their lives on September 11,2001,as well as to recognize the heroes who saved so many more lives. Funds donated at this concert will go to the families of the more than 300 firefighters that lost their lives that day. INTERFAITH SERVICE President Hartstein thanked the Interfaith Council for orchestrating the special Thanksgiving Service that was held yesterday. On behalf of the Board,President Hartstein wished everyone a healthy and happy Thanksgiving. 11168 11/19/2001 II TOYS FOR TOTS President Hartstein noted that the Police Department is sponsoring the annual Toys for Tots program,and noted that anyone wishing to drop off toys may do so at the Buffalo Grove Police Department through December 21,2001. VETERANS DAY CEREMONY Trustee Berman recognized President Hartstein for his appearance and speech at the Veterans Day ceremony held at Veterans Park last week; he thanked the Veterans groups and all those who attended. TRANSPORTATION Mr. Kos from the Cook County Highway Department made a presentation to the Board regarding the recent reconstruction on Lake Cook Road;he then answered questions from Board members regarding county highway projects. LAKE COUNTY GUN BUY-BACK OPERATION Trustee Johnson noted that the Lake County Chiefs of Police Association is sponsoring a Gun Buy Back Operation to be held December 15-16,2001;he explained that anyone turning in a gun will receive a$50 gift certificate and a stuffed animal. MANAGEMENT REPORT Mr.Balling noted the submission of the Management Report for the month of October,2001;there were no questions on same. 2001 CAPITAL IMPROVEMENT BUDGET Mr. Anderson presented the FY 2001-2002 Capital Improvement Plan Status Update,details of which are contained in his memo to Mr.Balling of November 14,2001. DRIVEWAY APRONS Mr.Balling reviewed the proposal for an amendment to the Development Ordinance regarding driveway aprons, details of which are contained in the Overview dated November 19,2001 that he prepared. Moved by Johnson,seconded by Kahn,to refer the issue to the Plan Commission for Public Hearing review and then return to the Village Board for an ordinance amendment. Trustee Braiman asked that the motion include giving the Plan Commission the option of determining whether or not a variation procedure should be appropriate. Trustees Johnson and Kahn agreed to the amendment. Trustee Berman asked that the Plan Commission take into account what effect this may have on the streetscape,non- street parking and safety issues,so that a larger problem is not created. Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ROTARY AWARD-BILL REID Mr. Balling reviewed the Bill Reid Award established by the Buffalo Grove Rotary Club, with Maureen Welborn being the first recipient of the award;he noted that there are two plaques displayed outside the Council Chambers. 11169 11/19/2001 SAVED BY THE BELT AWARD Police Sgt.Husak reviewed the Saved by the Belt award,and reviewed the circumstances in which several residents were saved from serious injury in automobile accidents because they were wearing their seat belts. Sgt.Husak also recognized Danielle Baron,a Buffalo Grove Police officer,who was involved in a serious accident that could have proved fatal had she not been wearing her seat belt. Sgt. Husak then recognized several children that were involved in the recent Seatbelt Safety Coloring Contest. Sgt. Husak again thanked the Board for their support of the efforts of the Police Department to promote seatbelt use, and urged everyone to be conscious of wearing seatbelts during the upcoming holiday weekend. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the members of the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. It was requested that Item XI.C.,be removed from the Consent Agenda. Moved by Braiman,seconded by Marienthal,to approve the Consent Agenda. RESOLUTION No.2001-44—Emergency Mutual Aid in Public Works Motion to approve Resolution No.201-44,A resolution concerning emergency mutual aid in Public Works. RESOLUTION No.2001-45—Non-emergency Mutual Aid in Public Works Motion to approve Resolution No.2001-45,A resolution concerning non-emergency mutual aid in Public Works. ARBORETUM GOLF COURSE FACILITIES—Demolition Motion to approve the Award of Bid for demolition services—Arboretum Golf Course facilities. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal, Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-72—WINE DISCOUNT CENTER Moved by Berman,seconded by Braiman,to pass Ordinance#2001-72,an ordinance amending Chapter 5.20, Liquor Controls(Wine Discount Center). Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ORDINANCE#2001-73—PUBLIC SERVICE CENTER Mr. Rigsby made a presentation to the Board regarding this project;he referred to the Site Plan during his presentation. Mr.Rigsby then answered questions from the Board. 11170 11/19/2001 Moved by Berman,seconded by Glover,to pass Ordinance#2001-73,approving an amendment to the Special Use and Preliminary Plan for the Village Public Service Center,51 Raupp Boulevard,concerning a building addition and other site improvements;authorization of design development drawings. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. RESOLUTION#2001-46—GOLF COURSE Mr. Balling reviewed the proposed resolution,details of which are contained in Mr. Boysen's memo to him of November 14,2001. Staff then answered questions from the Board Moved by Glover,seconded by Johnson,to pass Resolution#2001-46, approving the Agreement Terms and Conditions Conservation 2000 Streambank Stabilization and Restoration Program related to the Buffalo Grove Golf Course Erosion Control Project for an amount not to exceed$130,263.00. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. POLICE HEADQUARTERS Mr.Balling reviewed the request for authorization through bid waiver and negotiated price proposal for the lower level remodeling work. Moved by Braiman,seconded by Marienthal,to award contract for the Police Headquarters Lower Level Remodeling Project to L.R.Hein Construction Corporation for an amount not to exceed$131,031.00. Staff proceeded to answer questions from the Board. Mr.Raysa confirmed that this procedure is perceived as a negotiated contract situation and that he is comfortable that everything that has been done as part of this particular process has been in a legal and proper manner. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. BUFFALO GROVE FINE ARTS INVITATIONAL Mrs.Neukirch made a presentation regarding the Buffalo Grove Fine Arts Invitational being proposed by the Arts Commission,referring to a PowerPoint proposal outlining the project. Details may also be found in the Overview prepared by Mrs. Neukirch on November 19,2001. Staff then answered questions from the Board. Moved by Kahn,seconded by Berman,to move forward and authorize staff to draft an agreement between the Village of Buffalo Grove and Amdur Productions for coordination of a Buffalo Grove Fine Arts Invitational. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. 11171 11/19/2001 COVINGTON OFFICE PLAZA Mr. Balling briefly introduced the proposal for the Covington Office Plaza. Frank Schwab made a presentation to the Board outlining his request to build five single-family homes on this parcel;details of this proposal are contained in the Overview dated November 19,2001 and prepared by Mr.Pfeil. Rob Sherman,resident,does not think that this proposal fits this parcel;he believes the Board should eliminate conflicting uses;he encouraged the Board to reject referral to the Plan Commission. Trustee Berman stated that he is pleased that Mr. Schwab has an interest in the community,but he is not convinced that this is the highest and best use of the land;he is concerned with resale value. Trustee Glover agrees with Trustee Berman and stated that she is not ready to let go of this parcel as commercial. Trustee Braiman also agrees and does not believe it makes sense to put R-5 zoning on this spot. Trustee Marienthal agrees with the rest Board in that he does not see the need to do this. Trustee Johnson stated that he believes the best use for this parcel,other than commercial,might be some type of multi-family. SHOPS AT APTAKISIC CREEK Scott Gendell made a presentation to the Board with his request,details of which are contained in the Overview dated November 19,2001 and prepared by Mr.Pfeil. Trustee Braiman believes this is a good idea for the center. Moved by Braiman,seconded by Kahn,to establish a hearing for the Shops at Aptakisic Creek for a proposed additional restaurant use. Trustee Berman stated that he wants to make sure that the Village retains the ability to review the way the space is allocated;he supports the concept. Trustee Glover is concerned with adequate parking;she would like a professional traffic study;she wants to be sure that no other kind of use goes in without coming back before the Board. Mr. Gendell stated that he has already commissioned a professional traffic study that will be available at the hearing. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. POLICE LIAISON AT BUFFALO GROVE HIGH SCHOOL Rob Sherman explained why he asked that this item be removed from the Consent Agenda; he believes that the title should be a Police Liaison rather than a Police Counselor. Mr. Balling confirmed that Police Liaison is the correct designation in conjunction with the District 214 Board recommendation. Moved by Berman,seconded by Kahn,to approve an agreement with District 214 for a Police Liaison at Buffalo Grove High School. Upon roll call,Trustee voted as follows: 11172 11/19/2001 AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. EXECUTIVE MEETING Moved by Kahn,seconded by Johnson,to move to Executive Meeting to approve Executive Meeting minutes and discuss the Sale of Real Estate. Upon roll call,Trustees voted as follows: AYES: 6-Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0-None Motion declared carried. The Board moved to Executive Meeting from 9:25 P.M.to 9:40 P.M. ADJOURNMENT Moved by Marienthal, seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously carried. The meeting was adjourned at 9:40 P.M. .2Akc net M. Sirabian,Village Clerk APPROVED BY ME THISC-a'`— DAY OF ,2001. Village President II