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2003-12-15 - Village Board Regular Meeting - Minutes 1 11439 12/15/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,DECEMBER 15,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M.Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;am;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Carmen Molinaro,Director of Golf Operations;and Joseph Tenerelli,Village Treasurer.. APPROVAL OF MINUTES Moved by Johnson,seconded by Braiman,to approve the minutes of the December 1,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSTAIN: 1 -Glover Motion declared carried. WARRANT#995 Mr.Tenerelli read Warrant#995. Moved by Glover,seconded by Johnson,to approve Warrant#995 in the amount of$2,976,689.33,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. DRUNK AND DRUGGED DRIVING PREVENTION MONTH President Hartstein read from a Proclamation declaring support for the You Drink&Drive, You Lose program, urging everyone to promote awareness of the impaired driving problem in any way possible. RESOLUTION#2003-50—RAY RIGSBY President Hartstein introduced a resolution to give recognition to Ray Rigsby for his 24 years of service to the Village of Buffalo Grove in the Public Works Department. �•/ Moved by Kahn,seconded by Braiman,to pass Resolution#2003-50,recognizing Ray Rigsby for his years of service to the Village of Buffalo Grove. Upon voice vote,the motion was unanimously declared carried. HOLIDAY WISHES President Hartstein wished everyone the best for a happy holiday season and for a healthy and happy new year. 11440 12/15/03 BLOOD DRIVE Trustee Kahn thanked everyone who recently donated blood at the Alcott Center,and announced that there will be another blood drive at Village Hall on December 23,2003. Blood supplies get very low during the holiday season and he urged everyone who is able to come out and donate blood. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of November,2003;there were no questions on same. ARBORETUM Mr.Brimm made a presentation summarizing the concept of making the operations of either or both golf courses complimentary to the other with the objective of ending Corporate Fund subsidies,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Berman,seconded by Johnson,to accept the staff recommendation regarding the Enterprise activities of the Golf Fund. Upon voice vote,the motion was declared carried. MARKETING—GOLF COURSES Kathy Nielsen,representing Nielsen Associates,Inc.,presented an overview of the FY 2004 proposal for marketing and training services for the Arboretum and Buffalo Grove Golf Clubs. Mr.Balling said that staff will work out the final draft of the agreement and bring back before the Board at the January 5,2004 meeting. PUBLIC HEARING—6 LINDEN AVENUE President Hartstein called the Public Hearing for the annexation proposal for the property at 6 Linden Avenue owned by James J.and Retta E.Schanaberger to order at 7:46 P.M. Mrs.Neukirch made a presentation to the Board outlining the reason for this Public Hearing,as well as the residential properties in the following Public Hearings,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared for each property. Mrs.Neukirch answered a question from Trustee Johnson President Hartstein asked if there were any comments or questions from any other public bodies,members of the public or Board members. There were none. Mr.Raysa clarified that this is a Public Hearing not only on the Annexation Agreement Draft before the Village Board,but also on the zoning. At 7:50 P.M.,President Hartstein continued the Public Hearing until January 5,2004. PUBLIC HEARING—18 LINDEN AVENUE President Hartstein called the Public Hearing for the annexation proposal for the property at 18 Linden Avenue owned by Robert G. and Nancy J.Browning to order at 7:50 P.M. The comments made by Mrs.Neukirch in the prior Public Hearing outlining the reason for the Public Hearing also pertain to this Public Hearing,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared for each property. 11441 12/15/03 President Hartstein asked if there were any comments or questions from any other public bodies,members of the public or Board members. There were none. Mr.Raysa clarified that this is a Public Hearing not only on the Annexation Agreement Draft before the Village Board,but also on the zoning. At 7:51 P.M.,President Hartstein continued the Public Hearing until January 5,2004. PUBLIC HEARING—22 LINDEN AVENUE President Hartstein called the Public Hearing for the annexation proposal for the property at 22 Linden Avenue owned by Eduardo and Apolonia Granados to order at 7:51 P.M. The comments made by Mrs.Neukirch in the prior Public Hearing outlining the reason for the Public Hearing also pertain to this Public Hearing,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared for each property. President Hartstein asked if there were any comments or questions from any other public bodies,members of the public or Board members. There were none. Mr.Raysa clarified that this is a Public Hearing not only on the Annexation Agreement Draft before the Village Board,but also on the zoning. At 7:52 P.M.,President Hartstein continued the Public Hearing until January 5,2004. PUBLIC HEARING—WEBER GRILL President Hartstein called the Public Hearing to order at 7:52 P.M. Mrs.Neukirch made a presentation to the Board outlining the reason for this Public Hearing and reviewed the process staff has followed to this point in order to finalize the annexation of Weber Grill,920 Milwaukee Avenue, details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared. President Hartstein asked if there were any comments or questions from any other public bodies,members of the public or Board members.. Mr.Raysa clarified that this is a Public Hearing not only on the Annexation Agreement Draft before the Village Board,but also on the zoning. At 7:54 P.M.,President Hartstein continued the Public Hearing until January 5,2004. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were no such requests. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Braiman,seconded by Glover,to approve the Consent Agenda. 11442 12/15/03 ORDINANCE NO.2003-79—Liquor Controls Motion to approve Ordinance No.2003-79,amending Chapter 5.20 Liquor Controls,Class B,Mongolian House, 1034 Weiland Road. RESOLUTION NO.2003-51-Request for Exclusion Motion to approve Resolution No.2003-51,Request for Exclusion from the PrimeCo and Cellular Defendant subclasses. 2004 VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE PROGRAM Motion to approve the 2003 Villagewide Contractual Street Maintenance Program. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. AGENDA ITEMS XII.A.,B.,C. President Hartstein noted that there is more information needed by the Board before these items may be fully addressed,and with the approval of the Village Attorney and the Village Manager,he suggested that these items be deferred until the January 5,2004 Regular Meeting. Moved by Berman,seconded by Trilling,to defer Agenda Items XII.,A.,B.,and C.until the January 5,2004 Regular Village Board Meeting. Upon voice vote,the motion was unanimously declared carried. RESOLUTION#2003-52—GOLF BUDGETS Mr.Anderson reviewed the proposed resolution. Moved by Berman,seconded by Glover,to pass Ordinance#2003-52,adopting the Fiscal 2004 budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-53—CAPITAL IMPROVEMENT PLAN Mr.Anderson reviewed the modified Capital Improvement Plan,details of which are contained in his memo Mr. Balling of December 10,2003. Trustee Braiman appreciates the changes made to the plan,however,he thought that there should be no expenditures for bike paths in the next year,yet he notices the expenditure for the Wheeling/Buffalo Grove Rotary bikeway improvement,which is even larger than originally thought,and he would hope that this would be deferred until next year. Mr.Balling explained that this particular bike path was left in the plan because it is jointly funded with other agencies,and was subject to an agreement passed by the Board in 1994. Trustee Johnson agrees with Trustee Braiman;he believes it would be wonderful to have the bike path,but the price has increased to the point where the project should at the least be deferred. 11443 12/15/03 Trustee Braiman asked that staff investigate the options available to the Village with regard to obligations in relation to this contract. Mr.Balling stated that he will provide that information for the Board. Mr.Raysa confirmed that the CIP document may be passed with the deferment of the subject bike path. Trustee Berman concurs with the general assessment,but he is concerned with the other agencies involved;he would urge the Village Manager to convene a meeting with all of the affected parties to go over the issues and go over the fact that this project has increased substantially. Trustee Glover agrees with Trustee Berman;she is a proponent of the bicycle path system,but she does have problems with the dollar amount of this project,particularly when the budget is being cut back in so many other ways. Trustee Kahn also agrees with everything that has been said with regard to being sensitive to the other parties involved;he asked what the limits are to the Village exposure. Mr.Balling stated that staff will provide that information to the Board. In answer to a question from Trustee Trilling,Mr.Balling reviewed the different bike paths. Moved by Johnson,seconded by Berman,to pass Resolution#2003-53,approving the Village of Buffalo Grove Capital Improvement Plan for FY 2004-2005 through FY 2008-2009,as modified to defer the Buffalo Grove Rotary/Wheeling Bikeway Improvement to the next year's CIP,allowing staff to come back to the Board with the information requested. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-54—DEERFIELD PARKWAY Mr.Balling reviewed the Deerfield Parkway design recommendation and suggested guidelines for contracting for professional services,details of which are contained in his memo to the Board of December 11,2003. Mr.Balling would like the Board to consider the acceptance of an engineering services plan for each year,to be done on an annual basis when the CIP is presented,that will give some idea of where it is believed that continuing relationships would exist and where the opportunities for new design relationships would exist.Lengthy discussion ensued with regard to the best way to handle this process. Moved by Braiman,seconded by Johnson,to pass Resolution#2003-54,approving the Design Engineering Services Agreement for the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 2—Glover,Johnson Motion declared carried. GATTONE SPORTS PERFORMANCE LLC Mike Gattone made a presentation on the proposed business at 1553-55 Barclay Road,details of which are contained in his letter to Mr.Pfeil and Mr.Schar of December 10,2003;he then answered questions from the Board. Moved by Johnson,seconded by Berman,to refer the Gattone Sports Performance LLC,seeking a special use to operate in the Industrial Zoning District,to the Plan Commission for review. Upon roll call,Trustees voted as follows: 11444 12/15/03 AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. It was suggested that steps be taken to do whatever possible to expedite the process. EXECUTIVE MEETING Moved by Glover,seconded by Berman,to move to Executive Meeting to discuss Collective Bargaining. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 8:52 P.M.until 9:10 P.M. ADJOURNMENT Moved by Johnson,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:10 P.M. T ' ` C`ili�^ �w Janirabian,Village Clerk APPROVED BY ME THIS rsYt"4— DAY OF ,2004 Village President