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2003-11-03 - Village Board Regular Meeting - Minutes 11422 11/03/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 3,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M.Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and Trilling. Trustee Kahn was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Ray Rigsby,Superintendent of Public Works;Rick Kuhl, Forestry Supervisor,Public Works ;Robert Pfeil,Village Planner;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer.. APPROVAL OF MINUTES Moved by Glover,seconded by Johnson,to approve the minutes of the October 20,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. WARRANT#992 Mr.Tenerelli read Warrant#992. Moved by Braiman,seconded by Glover,to approve Warrant#992 in the amount of$1,523,950.58,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. ESDA APPOINTMENTS President Hartstein appointed Roger Remblake and Bruce Diamond to the Buffalo Grove Emergency Services Disaster Agency. Moved by Glover,seconded by Berman to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. President Hartstein congratulated that thanked both gentlemen for their dedication to serve on this Commission. PROCLAMATION President Hartstein noted a Proclamation declaring November 15,2003 as America Recycles Day in Buffalo Grove, and encouraged residents and businesses to rededicate their commitment to recycling and purchasing products made of recycled materials. 11423 11/03/03 BUFFALO GROVE BUSINESSES President Hartstein noted that Chicago Indoor Racing opened this past week,and urged licensed drivers over 18 years of age patronize this unique facility. President Hartstein also congratulated Grand Prix Auto Wash on their recognition by North Shore Magazine as being the best car wash in the North Shore area. PUBLIC SAFETY Trustee Johnson highlighted two awards received by the Buffalo Grove Police Department. The first award is the Webber Seavey Award for Buffalo Grove School Safety Advisory Task Force,which Trustee Johnson presented to Corporal Heiderscheidt of the Buffalo Grove Police Department,and Charlie Cohen,Chairman of the Task Force. Trustee Johnson also reported that the Buffalo Grove Police Department was chosen as the ls`place winner in the country for departments in its size category of 51-100 officers in the 2002 National Chiefs Challenge on the basis of policies,training,public information/education,enforcement activity and effectiveness in the areas of occupant protection/safety belt use,drunk and drugged drivers and speed control. Further details of these awards may be found in the Village Board Meeting Agenda Item Overview prepared by Mr. Versten. Trustee Johnson noted that the Village of Buffalo Grove had received the Purple Ribbon Community Award from A Safe Place and the Lake County Crises Centers for demonstrating that the community has no tolerance for the crime of domestic violence. Trustee Johnson reported that Fire Chief Sashko has been named to the Lake County Board of Health. TRUTH IN TAXATION LEVY Mr.Balling introduced the Truth-In-Taxation Act,2003 Tax Levy Determination Notice and presented a brief explanation. Mr.Brimm presented a report on the Truth in Taxation Act summarizing the components of the act,details of which are contained in his memo to Mr.Balling of October 22,2003. In answer to a question from Trustee Berman,Mr.Brimm confirmed that this does not necessarily translate to an increase in the amount of taxes,but the full tax levy and the abatement cycle will occur in December. Moved by Johnson,seconded by Berman,to accept the report presented by Mr.Brimm and set the Public Hearing for December 1,2003. Upon voice vote,the motion was declared carried. CIP STATUS UPDATE Mr.Anderson presented status summaries for CIP projects incorporated in the FY 2003-2004 portion of the current Capital Improvement Plan,details of which are contained in his memo to Mr.Balling of October 23,2003. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were no such requests. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Items XI.,C.and D.be removed from the Consent Agenda for full discussion.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. 11424 11/03/03 Moved by Johnson,seconded by Berman to approve the Consent Agenda. RESOLUTION No.2003-41—Federal Proposal Motion to approve Resolution No.2003-41,encouraging support by the U.S.House of Representatives Transportation and Infrastructure Committee's federal transportation funding proposal. RESOLUTION No.2003-42—Personnel Rules Motion to approve Resolution No.2003-42,adopting the amendments to the Village of Buffalo Grove personnel �.J rules as they pertain to the Alcohol and Drug Testing Policy for commercial drivers license employees. COURTESY III—Initial Acceptance&Approval Motion to approve the Certificate of Initial Acceptance&Approval for Courtesy III. TOWN CENTER FY02-03 TIF REPORT Motion to accept the Town Center FY02-03 Tax Increment Financing Area Annual Report. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. DEERFIELD PARKWAY Mr.Balling reviewed the design engineering agreement for Deerfield Parkway,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved by Johnson,seconded by Berman,to pass Resolution#2003-43,approving the Design Engineering Services Agreement for the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement,and waiving bids. Board discussion followed on the request to waive bids,with staff explaining the reasons for the waiver of bids,and the Board noting an uncomfortable level with waiving bids on a project of this size,yet expressing confidence in Civiltech Engineering. Trustees Johnson and Berman withdrew the motion to pass Resolution#2003-43 Moved by Johnson,seconded by Berman,to defer action on this issue until the December 1,2003 Regular Meeting, { and directing staff to investigate other engineering proposals for the work. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. RESOLUTION#2003-43—APTAKISIC ROAD Moved by Berman,seconded by Johnson,to pass Resolution#2003-43,approving an agreement between the County of Lake and the Village of Buffalo Grove for the Aptakisic Road(Buffalo Grove Road to the signalized Commercial Drive West of Milwaukee Avenue)traffic signal. Mr.Balling summarized this issue,details of which are contained in his memo to the Board of October 30,2003. 11425 11/03/03 Delmer Powell,Jr.,representing the Lake County Department of Transportation,commented on transportation needs throughout the County,the partnership between the County and the Village of Buffalo Grove,and the importance and need for this particular project. Mr.Raysa reviewed the obligations of the Village with regard to the agreement in place and the new agreement. The Board emphasized that they appreciated having a representative from the County attend this meeting,but also emphasized that there are many transportation concerns in Buffalo Grove that need to be addressed not only by the County Board,but also by the County staff. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. INSIGNIA HOMES Lawrence Freedman,representing Insignia Homes,made a presentation to the Board,outlining the changes that they have made to the plan since it was last before the Board,details of which may be found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Freedman referred to an aerial photo during his presentation. Trustee Glover stated that the plan has opened up a lot;there is more green space;the off-street parking has been opened up;the sidewalk on both sides of the street is a definite improvement;she believes this is a good transition piece;she will support sending this plan to the Plan Commission. Trustee Johnson stated that he believes that this is in keeping with the general development plan in the surrounding neighborhood,however,he is still concerned that the overall housing stock in the Village is leaning a little too much toward multi-family. If this plan does get referred,Trustee Johnson wants to be sure that there is one-on-one connection with every applicable school district and that extensive traffic studies are done with regard to the burden put on surrounding streets. Trustee Trilling believes this is a much-improved plan;he asked that they look at the direction of building#6,which appears to be subject to headlights shining in windows the way it is currently facing. Moved by Trilling,seconded by Glover,to refer proposed townhomes by Insignia Homes,east side of Prairie road across from Chestnut Terrace,annexation and approval of a Residential Planned Unit Development(P.U.D.)to the Plan Commission for review. Trustee Braiman appreciates the reduction in density,however,he still does have a concern with the overstock of multi-family housing in the Village,and he will be voting against the referral. Trustee Berman stated that he believes the plan is much improved;he believes it is within the realm of reason. Trustee Berman will vote to refer,but he cautioned that the petitioner still bears a significant burden to prove that this development would add value to the community,that the housing stock mix is appropriate,and that it does not present a burden to the schools or the traffic system. AYES: 4—Glover,Berman,Johnson,Trilling NAYS: 1 —Braiman ABSENT: 1 —Kahn Motion declared carried. 11426 11/03/003 PUMP IT UP Lon Gitler,petitioner,made a presentation to the Board concerning the proposed Pump It Up facility that he would like to open at 1322-1362 Barclay Boulevard. Mr. Gitler included a history of the franchise in his presentation,and details of the proposal are contained in his letter to Mr.Pfeil of October 20,2003. Trustee Johnson noted that it sounds like a great idea and made a motion to refer the proposed Pump It Up facility, 1322 Barclay Boulevard,Special Use in the Industrial District to the Plan Commission for review,subject to the filing of the application;Trustee Berman seconded the motion. Mr. Gitler answered several questions from the Board regarding safety procedures and parking issues. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. TURNBERRY CONDOMINIUMS Mr.Balling reviewed this issue dealing with the alternatives for providing secondary access for the Turnberry Condominiums,details of which are contained in his memo to the Board of October 30,2003. Moved by Johnson,seconded by Braiman,to approve staff recommendation for the Turnberry Condominiums, 105/125 Buffalo Grove Road,modification of Preliminary Plan concerning secondary access. Upon roll call, Trustees voted as follows: AYES: i Glover, 5—Bra man,G o er,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. EXCELLENCE IN STORAGE Mr.Balling noted that this is the 15th consecutive year that the Village of Buffalo Grove Public Works Department has received the Excellence in Storage Award presented by the National Salt Institute. SNOW AND ICE CONTROL PROGRAM Mr.Kuhl reviewed the 2003-2004 Snow and Ice Control Program for the Village. Mr. Kuhl then answered questions from the Board regarding the program,and pointed out which roads are maintained by entities other than the Village of Buffalo Grove. Moved by Johnson,seconded by Berman,to accept the Snow and Ice Control Program as presented. Upon voice vote,the motion was unanimously declared carried. EMPLOYEE BENEFITS Mr.Brimm reviewed the recommendation on retaining Wright Benefits Strategies,Inc.to provide health insurance consulting services,details of which are contained in Mr.Brimm's memo to him of October 30,2003. Moved by Johnson,seconded by Braiman,to retain Wright Benefits Strategies,Inc.,Lake Bluff,Illinois,to provide health,dental and life insurance benefits consulting,pursuant to the proposal presented tonight,for a sum not to exceed$30,000.00. Upon roll call,Trustees voted as follows: 11427 11/03/03 EMPLOYEE BENEFITS Mr.Brimm reviewed the recommendation on retaining Wright Benefits Strategies,Inc.to provide health insurance consulting services,details of which are contained in Mr.Brimm's memo to him of October 30,2003. Moved by Johnson,seconded by Braiman,to retain Wright Benefits Strategies,Inc.,Lake Bluff,Illinois,to provide health,dental and life insurance benefits consulting,pursuant to the proposal presented tonight,for a sum not to exceed$30,000.00. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. CITIBANK FSB/DUNLO HIGHLANDS&RESOLUTION NO.2003-44 Mr.Balling explained this issue,and asked that these agreements be passed subject to final discussions with Wheeling Township. Moved by Johnson,seconded by Braiman,to approve both the Easement Agreement provided by Citibank FSB for improvement of Dunlo Highlands storm sewer,and Resolution#2003-44,approving an Intergovernmental Agreement with Wheeling Township concerning the Dunlo Highlands storm sewer,with the understanding that staff has to work out final details with the Wheeling Township Highway Department. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Trilling,to move to Executive Meeting to discuss Collective Bargaining. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1—Kahn Motion declared carried. The Board moved to Executive Meeting from 9:34 P.M.until 10:06 P.M. ADJOURNMENT Moved by Johnson,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:06 P.M. APPROVED BY ME THIS )7 DAY OF*}ernikL,2003 • catitir tm- .1( M. Sirabian,Village Clerk