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2003-09-22 - Village Board Special Meeting - Minutes 11411 9/22/03 MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 22,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag, which was led by Pack 140 from St.Mary's School. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,and Trilling. Trustee Kahn was absent. Also present were:Ghida Neukirch,Acting Village Manager;William Raysa,Village Attorney;Scott Anderson, Assistant Finance Director;Art Malinowski,Human Resources Director;Gregory Boysen,Director of Public Works;Ray Rigsby,Superintendent of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Police Chief Balinski;Fire Chief Sashko;and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the September 8,2003 Special Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. WARRANT#990 Mr.Tenerelli read Warrant#990. Moved by Trilling,seconded by Glover,to approve Warrant#990 in the amount of$2,491,357.87,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. SEAT BELT USE Police Sergeant Husak recognized several residents that were in serious automobile accidents but were saved from serious injury because they were wearing their seat belts. These residents were presented with Saved by the Belt awards by the Police Department. Sergeant Husak also reported that seat belt use in the Village is over 85%,and he thanked the Board for their support in promoting this very important function. PROCLAMATIONS President Hartstein read a proclamation declaring the week of October 5-11,2003 as Fire Prevention Week in the Village of Buffalo Grove,and urged all residents to be cognizant of fire hazards and take steps to remove them from the home. 11412 9/22/03 President Hartstein also read a proclamation declaring the month of October as Domestic Violence Awareness Month in the Village of Buffalo Grove,and urged all citizens to participate actively in scheduled events and programs to eliminate the use of personal and institutional violence against women. ILLINOIS MUNICIPAL LEAGUE President Hartstein reported that the Illinois Municipal League Conference was held this past weekend,and was attended by both he and the Village Clerk. There were various very worthwhile seminars offered,and information will be shared with staff and other Board members. TRANSPORTATION President Hartstein reported that he and the mayor of Lake Zurich have scheduled a meeting this week with business leaders and members of various governmental agencies to discuss road prioritization to be sure that everything possible is done to work for completion of roads that are currently under construction. Trustee Berman reported that he had attended a transportation meeting recently,and stated that CATS is in the process of finalizing its year 2030 study and recommendation. There was much discussion regarding Route 53,and he stated that he is pleased to announce that the Route 53 extension through Lake County remains part of the 2030 plan. President Hartstein thanked Trustee Berman for his continued diligence in seeing that the Route 53 extension remains on the table in all transportation projections. YOUTH MEDAL OF HONOR Trustee Johnson reported that the Cook County Sheriff's office is again offering students in grades 9-12 the opportunity to apply for the Sheriff's Youth Service Medal of Honor Award,and he related the criteria for this award. BUFFALO GROVE SYMPHONIC BAND Trustee Berman announced that tickets are now on sale for the Buffalo Grove Symphonic Band Annual Fall Concert to take place on October 25,2003 at Buffalo Grove High School. LAKE COUNTY TAX ASSESSMENT Trustee Berman noted that the County of Lake is going to be presenting a series of seminars to help residents understand property tax assessment procedures. This seminar will take place at four locations throughout the County,and additional information may be obtained through the Lake County Assessor's Office. NORTHWEST COOK LEADERS President Hartstein applauded the Northwest Cook Leaders who organized the first annual Diversity Walk that took place yesterday and turned out to be an outstanding event. MANAGEMENT REPORT Mrs.Neukirch noted the submittal of the Management Report for the month of August;there were no questions on same. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items that do not appear on the agenda; there were no such questions. 11413 9/22/03 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI.C.be removed from the Consent Agenda. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. The language in Item XI.B. was changed to remove the phrase"not to exceed"$20,000.00,thereby allowing the Board to increase the amount if so desired. Moved by Glover,seconded by Johnson,to approve the Consent Agenda,subject to the amended language in Item �./ 1.of the Specifications and Proposal for Fireworks Displays(Item XI.B.) ORDINANCE No.2003-66—Commuter Station Parking Lot Fees Motion to approve Ordinance No.2003-66,An Ordinance amending Chapter 3.52,Municipal Commuter Station Parking Lot Fees,of the Village of Buffalo Grove Municipal Code. REQUEST FOR FIREWORKS PROPOSAL Motion to approve the request to issue a Request for Proposal for Independence Day and Labor Day Fireworks Displays,Years 2004,2005,&2006. TRAFFIC SIGNAL Moved by Berman,seconded by Johnson,to pass Resolution#2003-39,approving an agreement between the County of Lake and the Village of Buffalo Grove for the Aptakisic Road(Buffalo Grove Road to the signalized Commercial Drive west of Milwaukee Avenue)Traffic Signal Coordination Improvement. Mrs.Neukirch reviewed the proposed agreement. Trustee Berman stated that he does not believe that this is a good project,and he does not believe that it is needed on this road. Lengthy discussion followed as to what the possible actions could be taken by the Village;it was noted that this agreement is similar to the unfunded mandates handed down by the state. Moved by Johnson,seconded by Braiman,to defer action on this agreement and to ask staff to contact the County Board to determine if other alternatives are available to the Village. Trustee Johnson summarized the agreement by stating that the county is requiring the village to spend$228,000 over the next two fiscal years for improvement of the signals on Aptakisic Road;the Village does not think this is necessary,but because of prior agreements entered into by previous Board actions,the Village is now obligated to adhere to this agreement. Trustee Berman stated that this is changing an existing system for a new system that does the same thing;it is not that the Board does not want to do something to improve Aptakisic Road,but the new proposal is merely swapping one system for an equal system. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 —Kahn Motion declared carried. PARKWAY TREE REPLACEMENT Trustee Braiman explained the reason that he asked that this item be removed from the Consent Agenda, noting that this is an increased amount over the normal bid because the Village is going to be outsourcing the actual implementation in the planting of the trees themselves. 11414 9/22/03 PARKWAY TREE REPLACEMENT Trustee Braiman explained the reason that he asked that this item be removed from the Consent Agenda,noting that this is an increased amount over the normal bid because the Village is going to be outsourcing the actual implementation in the planting of the trees themselves. Rick Kuhl,Forestry&Grounds Supervisor,reviewed the study done by staff showing the difference in cost between having the contractor plant the trees and between having the Village employees plant the trees. Another advantage to having the contractor doing the planting is that the planting comes with a one-year warranty. Moved by Braiman,seconded by Berman,to award bid for Parkway Tree Replacement,pursuant to the Village Board Meeting Agenda Item Overview prepared by Mr.Rigsby. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. MOBILE DATA TERMINAL SYSTEMS Moved by Johnson,seconded by Berman,to award bid for Mobile Data Terminal Systems as presented in Board packets. Chief Balinski explained the proposal and reasons for this request,and then answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. INSIGNIA HOMES John Green,representing Insignia Homes,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr. Green referred to the Concept Site Plan during his presentation,and reviewed the changes made to the plan since their last appearance before the Board. Trustee Glover still believes the plan is too dense; she would like to see more flexibility;she also has a concern with the lack of guest parking. Trustee Braiman stated that he has seen nothing to change his opinion of this plan;he believes we are still too top- heavy in multi-family units;he believes the plan is too dense;he has not seen enough amenities to justify going to seven units per acre;he is concerned that there is no sidewalk on the east side of the street. Mr. Green reviewed his methodology,and noted that there is a huge amount of flexibility in the plan to create the amenities to look at all the things that the Board would like. Mr. Green also stated that they look forward to working with the school districts in refining the plan. Trustee Berman appreciates the work and effort in trying to improve the plan,however,he still has serious problems with it;he believes this appears to be a sea of roofs and pavement;he believes there is too much for this parcel;he needs to be convinced that this is a workable,flexible plan. Trustee Trilling complimented Mr.Green on a much better plan;he would like to see the sidewalk continue on both sides of the street;he does not see the need for the interior sidewalk system. 11415 9/22/03 Trustee Johnson has two major concerns,one being the overall density of the product itself;he believes it is just too much on the parcel and for the general area;he does not see the need for this much more non-single-family product in the Village. Moved by Johnson,seconded by Trilling,to refer the proposed townhomes by Insignia Homes,east side of Prairie Road across from Chestnut Terrace,annexation and approval of a residential Planned Unit Development(P.U.D.), pursuant to the materials presented to the Board and Mr.Green's presentation tonight. Upon roll call,Trustees voted as follows: AYES: 0—None NAYS: 5—Braiman,Glover,Berman,Johnson,Trilling ABSENT: 1—Kahn Motion defeated. In answer to a question from Mr. Green with regard to the Comprehensive Plan,it was the consensus of the Board that the townhome product is a nice transition from the single family,but it is just too dense. TURNBERRY CONDOMINIUMS Marc Schwartz,representing Deerfield Bakery,introduced Kurt Schmitt,one of the owners of Deerfield Bakery, after which he made a presentation to the Board on the reason for their appearance tonight,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Schwartz also presented a brief history on this parcel,and explained the hardship created for the bakery with regard to their employee parking and daily semi-trailer deliveries. Mr.Raysa reviewed the terms of the 1991 Annexation Agreement for Deerfield Bakery,where Paragraph 25.G. states"the Village shall determine the appropriate location for one permanent public access connection from and through the property to the property south of the property,and at the direction of the Village,developer shall provide a public ingress/egress easement for said access". Lengthy discussion ensued with regard to the best way to handle this situation to the benefit of all parties. Mrs.Neukirch reviewed the reasons for the staff recommendation, Susan Kenski-Skroa reviewed the deliberations that took place at the Plan Commission. Moved by Braiman,seconded by Johnson,to defer this matter to allow staff to further explore resolution of the issue. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSENT: 1 -Kahn Motion declared carried. ADJOURNMENT Moved by Johnson,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously `./ declared carried. The meeting was adjourned at 9:46 P.M. Janet M.Sirabian,Village Clerk APPROVED BY ME THIS ©kDAY OF c T043ER ,2003 Village President