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2003-06-16 - Village Board Regular Meeting - Minutes 11380 6/16/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, li BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 16,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Johnson,Kahn and Trilling. Trustee Glover was absent. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Assistant Village Manager;Art Malinowski,Human Resources Director;Phil Versten,Communications Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Richard Kuenkler,Village Engineer; Greg Boysen,Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Johnson,seconded by Kahn,to approve the minutes of the June 2,2003 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. WARRANT#984 Mr.Tenerelli read Warrant#984. Moved by Braiman,seconded by Johnson,to approve Warrant#984 in the amount of $2,586,730.01 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. COMMUNITY SCHOLARSHIPS President Hartstein announced the winners of the 2003 Workforce Board/Village of Buffalo Grove Community Scholarships. Mary Pepperel of the Workforce Board presented a history of the scholarship program. President Hartstein recognized each of the winners present and congratulated them,and thanked the generosity of the Buffalo Grove businesses that contributed to this year's scholarship fund. RELAY FOR LIFE President Hartstein commended the students of Buffalo Grove and Stevenson High Schools for the tremendous community event that they hosted in this year's Relay for Life sponsored by the American Cancer Society. 11381 6/16/03 Trustee Berman also thanked everyone that participated in the event,with a special thanks to Stacey Kelly for all of her hard work in organizing the Village team,and also to the students of Buffalo Grove and Stevenson High Schools for the tremendous job that they did in putting this event together. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of May,2003;there were no questions regarding the report. CITIZEN'S FIRE ACADEMY Chief Sashko presented a brief background on the academy and he thanked everyone involved in orchestrating this program. There are now over 135 citizens that have participated in this program over the years,in addition to the eight youth members that were a part of this year's first Junior Citizen's Fire Academy. Chief Sashko also thanked Mr.Balling for the support of this program,particularly during these difficult economic times. Chief Sashko and President Hartstein aided Skip Hart,Public Education Officer, in presenting diplomas to the graduates of both the adult and junior programs QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience. Marc and Bari Levin,914 Hobson Drive,presented a concern with the curb drain in front of their house,which does not drain properly. Mr.Balling responded that he has had conversations with the Levins;he acknowledged that there is a drainage problem and it is exacerbated because it is in front of the driveway. There is not an easy solution to this problem,and Mr.Balling suggested adding a request to the design engineering proposal to be considered later on in the meeting,so as to ask the engineering consultant for an independent opinion on whether there might be another drainage strategy that has been overlooked to do just the curbing work. After discussion,President Hartstein informed the Levins that staff will follow up on this with our engineering consultant and get back to them with their findings. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. It was requested that Item XI.,B.be removed for full discussion Moved by Kahn,seconded by Trilling to approve the Consent Agenda. ORDINANCE No.2003-44—Prevailing Wages Motion to approve Ordinance No.2003-44,approving an ordinance concerning prevailing wages. GROUNDWORK OFFICE BUILDING—DIA &Final Plat Motion to approve the Groundwork Office Building Development Improvement Agreement&Final Plat. COMMONWEALTH EDISON ENGINEERING SERVICE AGREEMENT Motion to approve the Preliminary Engineering Service Agreement with Commonwealth Edison Company related to undergrounding electric wires near access drive for Arboretum Golf Course Clubhouse. 11382 6/16/03 Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2003-45—WHITE HEN PANTRY Moved by Johnson,seconded by Berman,to pass Ordinance#2003-45,amending Chapter 5.20 Liquor Controls, Class D,White Hen Pantry, 1165 Weiland Road. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. ORDINANCE#2003-46—CY'S CRAB HOUSE Moved by Johnson,seconded by Kahn,to pass Ordinance#2003-46,amending Chapter 5.20,Liquor Controls, Class A,Cy's Crab House. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2003-47—LIQUOR CONTROLS Moved by Johnson,seconded by Braiman,to pass Ordinance#2003-47,amending Chapter 5.20,Liquor Controls,of the Village of Buffalo Grove Municipal Code. Mr.Raysa explained the reasons precipitating the drafting of the proposed ordinance. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. COMMONWEALTH EDISON Mr.Balling reviewed the background on the proposed ordinance. Diane Emerson from ComEd stated that it is standard practice for them to meet with staff or the local forester to review the proposed trimming before it takes place;she then answered questions from the Board. Discussion took place with regard to wording in the agreement dealing with tree replacement. Moved by Berman,seconded by Johnson,to table approving an agreement with the Commonwealth Edison Company concerning Vegetation Management Practices. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 11383 6/16/03 ORDINANCE#2003-48—BELMONT VILLAGE Trustee Berman explained that he asked that this item be removed from the Consent Agenda in order to ensure that a letter from several residents dated June 16,2003,urging the Board to deny this request,was noted in the record. Moved by Berman,seconded by Braiman,to pass Ordinance#2003-48,granting a variation of the Sign Code, Sections 14.32.040 and 14.40.080 for Belmont Village,500 McHenry Road,for the purpose of installing two banners to be attached to the building located on the property,one along Buffalo Grove Road and one along McHenry Road,that would exceed the number,size,material and time limit allowed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. RESOLUTION#2003-35—STREET MAINTENANCE Mr.Balling reviewed proceedings that have occurred since the last meeting,details of which are contained in his memo to the Board of June 9,2003;he then answered questions from the Board and confirmed that this information will be provided up front in future situations. Moved by Johnson,seconded by Kahn,to pass Resolution#2003-35,approving an agreement for design engineering services for the 2004 Villagewide Contractual Street Maintenance Project to Baxter&Woodman for an amount not to exceed$80,000 and consistent with the materials presented to the Board this evening. Upon roll call, Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. PACE 640 ROUTE Mr.Balling presented an update on the status of the Pace 640 bus route,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Brimm. Moved by Braiman,seconded by Kahn,to discontinue the Pace Route 640 Bus Service at the end of the one-year initial period in August of this year. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ZBA DECISION—65 THOMPSON Susan Callahan,65 Thompson Court,presented her reasons for asking for a variation of the Fence Code. Commissioner Sandler presented the deliberations that took place at the ZBA. After lengthy discussion,it was moved by Johnson,seconded by Trilling,to approve the appeal of Susan Callahan, 65 Thompson Court,objecting to the Zoning Board of Appeals decision regarding her proposed fence,and suggest that the fence be approved 18' from the sidewalk property line at a height of 4'. 11384 6/16/03 Trustee Kahn noted that he is concerned that the Village Board is making policy based on a lack of information;he believes that a nice conclusion was reached,but that is not the job of the Village Board;he does not think that the Village Board should be taking over the job of the ZBA. Trustee Berman shares Trustee Kahn's concerns,but in this case,if the issue were to be returned to the ZBA,it would be late August at the earliest before the fence could be constructed,thereby negating the use of the yard during the summer,and that is why he believes an exception should be made. Upon roll call,Trustees voted as follows: �•./ AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. The petitioner stated that she is comfortable with the proposal. President Hartstein stated that staff will work with Mrs.Callahan in order to see that the fence is properly installed. It was requested that the Village Attorney review the current ordinance so as to avoid this type of situation in the future. INSURANCE CONSULTING SERVICES Mr.Balling reviewed the request of staff,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Brimm. Moved by Johnson,seconded by Braiman,to waive bids and approve the Request for Proposal for Health/Dental/Life Insurance Consulting Services(Professional Services Contract)pursuant to the documentation presented to the Board. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. TWIN RINKS ICE PAVILION Gary Pivar of Twin Rinks Ice Pavilion reviewed their request,details of which are contained in the Village Board Meeting Agenda Item prepared by Mr.Pfeil. Trustee Berman has some reservations about the layout;he believes it is a mistake to put that many machines in that area. Trustee Johnson also has some reservations with the location;he believes this request should be referred to the Plan Commission. Trustee Braiman believes there are too many machines requested;he believes they would be better in another location;he does not have a problem referring this to the Plan Commission. Trustee Kahn concurs with the comments made;he is concerned with the line of sight from the offices to the machines. Moved by Braiman,seconded by Johnson,to refer the Twin Rinks Ice Pavilion, 1500 Abbott Court,amendment of special use in the Industrial District concerning coin-operated amusement devices to the Plan Commission for review. Upon roll call,Trustees voted as follows: 11385 6/16/03 AYES: 4—Braiman,Johnson,Kahn,Trilling NAYS: 1—Berman ABSENT: 1—Glover Motion declared carried. 936 BETTY DRIVE Nicholas Niminski,owner of the property at 936 Betty Drive,reviewed his request for rezoning for two single- family homes. Trustee Johnson stated that,as much as he hesitates taking property out of a business zone,he believes this property is one of the few in the Village where it is appropriate to do so,and he believes that this is an appropriate use for this property. Moved by Johnson,seconded by Trilling,to refer the proposed rezoning and Preliminary Plan approval for two single-family homes,936 Betty Drive,to the Plan Commission for review. Trustee Braiman disagrees with removing this property from a business zone,and he will vote against the referral. AYES: 2—Johnson,Trilling NAYS: 3—Braiman,Berman,Kahn ABSENT: 1—Glover Motion defeated. Moved by Berman,seconded by Kahn,to reconsider the motion in order to allow Trustee Glover to be a part of the discussion and vote. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. Moved by Berman,seconded by Johnson,to table this matter until the next meeting. Upon voice vote,the motion was unanimously declared carried. COMMUNICATIONS PROGRAM PROPOSAL Mr.Versten made a presentation to the Board with regard to the updated communications plan for the year ahead, details of which are contained in the Village Board Meeting Agenda Item that he prepared. Trustee Johnson stated that he believes the website should be updated first. Trustee Kahn stated that he believes the update of the video programming should come first. Trustee Braiman stated that the content of the programming needs to be addressed. Moved by Braiman,seconded by Berman,to proceed with the staff proposal. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 11386 6/16/03 EXECUTIVE MEETING Moved by Johnson,seconded by Kahn,to move to Executive Meeting for the purpose of approving Executive Meeting minutes.. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. The Board moved to Executive Meeting from 9:40 P.M.until 9:50 P.M. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:50 P.M. et M.Z?ik-* Sirabian,Village Clerk APPROVED BY ME THIS PL DAY OF ,2003 ,/,, 4VAK- ----_. Village President .