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2003-06-02 - Village Board Regular Meeting - Minutes 11375 6/2/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JUNE 2,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Johnson,Kahn and Trilling. Trustee Glover was absent Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Richard Kuenkler,Village Engineer;Greg Summers, Assistant Village Planner;and Joe Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Johnson,seconded by Kahn,to approve the minutes of the May 19,2003 Regular Meeting.Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. WARRANT#983 Mr.Tenerelli read Warrant#983. Moved by Johnson,seconded by Braiman,to approve Warrant#983 in the amount of $1,883,702.56 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. • ROUTE 22 President Hartstein reported on the progress of the Route 22 project,and thanked our legislators who worked so hard to make sure that this project was restored. Trustee Berman also thanked the entire delegation,and noted that there are other elements of this project that will remain unfunded and it is important that the legislature continue to be pressed for full funding of the entire improvement. STEVENSON HIGH SCHOOL GYMNASTICS President Hartstein recognized the Stevenson High School Gymnastics Team on their first place finish in the state finals;he then introduced each of the team members and coaches in attendance and presented them with a certificate on behalf of the Village of Buffalo Grove. The team was congratulated by the audience and the Board. BLOOD DRIVE Trustee Kahn reminded residents that there will be a blood drive at Alcott School on June 14,2003 between the hours of 8:00 A.M.and 1:00 P.M. 11376 6/2/03 RELAY FOR LIFE Trustee Berman reminded residents that this year's Relay for Life sponsored by the American Cancer Society will be held at Buffalo Grove High School on June 13-14,2003;he provided information on ways to get involved in this important event. Both Buffalo Grove and Stevenson High School students are involved in the complete planning of this event.Trustee Berman urged residents to form teams to participate in and support this cause,and he noted that further information may be found on Channel 6 and the Village of Buffalo Grove website. SIDEWALK REPLACEMENT Trustee Braiman noted an e-mail received from a resident who was not able to get their car out of the garage before the sidewalk was removed,and he asked that staff be sure that the contractor makes every effort possible to notify residents of the project. Mr.Balling responded that staff will take care of that notification. PROPERTY TAX RATES In response to resident inquiries,Mr.Brimm reviewed a comparative analysis of the Lake County property tax rates by school district in order to put some perspective in terms of the various rates of the different taxing bodies. A similar analysis will be prepared for Cook County rates when those tax bills are received in August or September. Trustee Johnson reiterated the fact that the Village of Buffalo Grove has absolutely no control over the other taxing bodies on the tax bill,and the Village of Buffalo Grove actually decreased its tax rate over the previous year and this year's rate is the lowest rate charged by the Village in over 25 years. Mr.Brimm was thanked by the Board for his work in putting together this presentation,as well as the work by him and the entire staff in presenting an austere budget and keeping Village expenses in line with revenues. PUBLIC HEARING—CY'S CRAB HOUSE President Hartstein opened the Public Hearing at 8:05 P.M. Mr.Balling briefly reviewed the proposed annexation. Mrs.Neukirch then reviewed the proposed annexation agreement. President Hartstein asked if there were questions or comments from any other taxing bodies,the audience or the Board;there were none. At 8:10 P.M.,President Hartstein continued the Public Hearing until later on in tonight's agenda. QUESTIONS FROM THE AUDIENCE Jim Briskin,515 St.Mary's,asked about development in the Buffalo Grove corridor north of Route 22. Mr.Balling responded and reviewed the Village plans for that area. Mr.Briskin also questioned whether or not there was a defined plan for Busch Grove Community Park. President Hartstein responded that,while the Village does approve certain land use decisions,this is not a Village project,but wholly under the auspices of the Buffalo Grove Park District. ELECTRONICS RECYCLING The Village Clerk noted an Electronics Recycling event to be held on June 14,2003 at the Motorola facility on Kennicott Avenue in Arlington Heights,and urged residents to dispose of electronics at this site,rather than disposing of them in the landfills. 11377 6/2/03 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. On behalf of the commuters at the Metra station,Trustee Berman thanked Mrs.Neukirch for her efforts in getting the STOP signs installed as described in Item XI.A. Moved by Braiman,seconded by Johnson to approve the Consent Agenda. ORDINANCE No.2003-40—Title 10 Motion to approve Ordinance No.2003-40,amending Title 10 of the Village of Buffalo Grove Municipal Code. RESOLUTION No.2003-34—2004 Villagewide contractural Street Maintenance Motion to approve Resolution No.2003-34,2004 Villagewide Contractural Street Maintenance program Motor Fuel Tax resolution. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2003-41—CY'S CRAB HOUSE—ANNEXATION AGREEMENT Moved by Trilling,seconded by Kahn,to pass Ordinance#2003-41,approving an Annexation Agreement for Cy's Crab House,933 Milwaukee Avenue,subject to information and testimony provided to the Board.. President Hartstein asked if there were any further comments or questions from any other public bodies,members of the audience or Trustees;there were none. President Hartstein closed the Public Hearing at 8:20 P.M. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. ORDINANCE#2003-42—CY'S CRAB HOUSE-ANNEXATION Moved by Trilling,seconded by Berman,to pass Ordinance#2003-42,annexing Cy's Crab House restaurant,933 `./ Milwaukee Avenue. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. r 11378 6/2/03 ORDINANCE#2003-43 —CY'S CRAB HOUSE-ZONING Moved by Trilling,seconded by Kahn,to pass Ordinance#2003-43,approving zoning in the B-3 District for Cy's Crab House restaurant,933 Milwaukee Avenue. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. President Hartstein thanked everyone involved for their efforts in bringing this project to fruition. STREET MAINTENANCE Moved by Johnson,seconded by Kahn,to pass Resolution#2003-35,approving an agreement for design engineering service for the 2004 Villagewide Contractual Street Maintenance. Trustee Braiman noted that he had received a call from one of the bidders indicating that there was some misinterpretation of their proposal. If that information is correct,and there is actually a misinterpretation,there would be a substantial savings to the Village,and he suggested that this item be deferred until this latest information may be reviewed by staff. Moved by Braiman,seconded by Berman,to defer action on this item until staff has a chance to review the information referred to by Trustee Braiman. Mr.Balling stated that staff will review the information and bring it back before the Board at the June 16,2003 meeting;he also noted that the resolution passed on the Consent Agenda with reference to this project will be held until the June 16,2003 Village Board meeting. Upon roll call,Trustees voted as follows on the motion to defer: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1—Glover Motion declared carried. PACE ROUTE 640 Mr.Brimm presented a status report on the Pace Bus Route 640,details of which are contained in his memo to Mr. Balling of May 29,2003. Lengthy discussion ensued,with the following points being raised: • This is a great service and amenity,but it is a convenience rather than a necessity. • It is not fiscally responsible to continue this service for the number of years that it will take to complete the double tracking project. • If there are riders that have a great need for this service,it is important that they contact the Village with their concerns. • Staff will check with local corporations to see if there would be any desire to partner with the Village in funding this service. • There will not be a decision made tonight. After the initial one-year commitment,there is a 60-day notice required for termination of the service. 11379 6/2/03 EXECUTIVE MEETING Moved by Kahn,seconded by Johnson,to move to Executive Meeting to discuss Personnel and Land Acquisition. Upon roll call,Trustees voted as follows: Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Johnson,Kahn,Trilling NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. The Board moved to Executive Meeting from 8:45 P.M. until 10:00 P.M. ADJOURNMENT Moved by Johnson,seconded by Kahn,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:00 P.M. ,/�, Janet M.Sirabian,Village Clerk APPROVED BY ME THIS / DAY OF ,2003 0;;;fi %—'-`7-tff/4 Village President