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2003-05-19 - Village Board Regular Meeting - Minutes 11369 5/19/2003 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MAY 19,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:33 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Greg Summers,Assistant Village Planner;Richard Kuenkler,Village Engineer; Raymond Rigsby,Superintendent of Public Works;Fire Chief Sashko;Police Chief Balinski;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Kahn,to approve the minutes of the May 5,2003 Regular Meeting. Upon roll call, Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#982 Mr.Tenerelli read Warrant#982. Moved by Trilling,seconded by Glover,to approve Warrant#982 in the amount of $3,836,454.82 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. PRESIDENT'S REPORT President Hartstein read a proclamation declaring the week of May 18-24,2003 as National Public Works Week, and urged all residents to recognize the contributions that Public Works personnel make every day to insure our health,safety,comfort and quality of life. President Hartstein read a proclamation declaring the week of May 18-24,2003 as Buckle Up Buffalo Grove Week and urged residents to support the efforts of enforcement agencies to increase compliance with occupant protection laws. President Hartstein reported that he and several other representatives from the Village recently attended a luncheon where special recognition was given to our Village Manager,William Balling,by IAMA as he was honored as the Manager of the Year by this statewide organization. Mr.Balling was congratulated by the audience and the Board. President Hartstein noted Twin Groves Middle School was recognized by SWANCC again for their efforts in recycling,and he congratulated the students for this distinction,which they have also received in the past. 11370 5/19/2003 President Hartstein noted that several programs have been taped to be shown on Channel 6 featuring information on the Relay for Life hosted by both Buffalo Grove and Stevenson High Schools,the Buffalo Grove Fine Arts Festival to be held in July,and the Buffalo Grove Days festival to be held over Labor Day weekend. A special program was also prepared to acquaint senior citizens with some of the programs that are available through the Townships and other agencies relating to helping seniors control costs. President Hartstein urged the community to attend the Memorial Day Observance on Monday,May 26,2003 at 11:00 A.M.at the Knopf Cemetery on Arlington Heights Road. President Hartstein commended the Police Department for another successful Bike Rodeo held this past weekend. TRANSPORTATION Trustee Berman presented an update on the Route 22 improvement project. President Hartstein also reported on meetings that he has had with appropriate parties concerning this project. CITIZEN'S POLICE ACADEMY Trustee Berman reported on his recent graduation from the Citizen's Police Academy;he presented a brief background on the academy;he thanked all the members of the Police Department involved in conducting this outstanding program,and urged any citizens with an interest in law enforcement to take advantage of this worthwhile experience. RELAY FOR LIFE Trustee Berman reminded residents that this year's Relay for Life sponsored by the American Cancer Society will be held at Buffalo Grove High School on June 13-14,2003;he provided information on ways to get involved in this important event. Both Buffalo Grove and Stevenson High School students are involved in planning this event. Trustee Berman urged residents to form teams to participate in and support this cause,and he noted that further information may be found on Channel 6 and the Village of Buffalo Grove website. NORTHWEST MUNICIPAL CONFERENCE Trustee Braiman reported that he had attended the last NWMC meeting,noting that the Conference will now have a website to enable members in research of various topics,and also noting that the slate of officers for the upcoming years includes President Hartstein as the Vice President of the Conference. POLICE CHIEF Mr.Balling reviewed the process of selecting a new Police Chief to succeed retiring Chief Leo McCann,with that process leading to the final selection of Deputy Chief Steven Balinski. Mr.Balling asked Deputy Chief Balinski and his wife,Karen,to come forward. Mr.Balling then administered the oath of office installing Police Chief Balinski. President Hartstein congratulated the new Chief of Police on behalf of the Village Board and the entire community; he noted that the Village has been very proud of Chief Balinski's service to date,and he is confident that Chief Balinski will continue that same level of outstanding service as he leads one of the finest Departments in the State of Illinois and the United States. Chief Balinski was heartily congratulated by the audience and the Board. Chief Balinski spoke of the honor and privilege it is to be selected as the Chief of Police of the finest police organization in the State of Illinois,and possibly the entire country;he pledged to continue to provide the vision of delivering the highest qualify of police service to every citizen of the community with integrity,respect,and equality of justice;he thanked the Village Board and the staff for their belief in him;he thanked his family,friends and associates for their support. Chief Balinski pledged that the men and women of the Buffalo Grove Police Department will continue to support the elected officials,the staff and community leaders in making the Village of Buffalo Grove a very safe place to live,work and raise a family. 11371 5/19/2003 MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of April,2003;there were no questions regarding the report. AMVETS BUFFALO GROVE POLICE OFFICER OF THE YEAR AWARD Chief Balinski introduced Tony Altieri of Amvets Post 66 to present the awards. Commander Altieri of Post 66 in Wheeling,and also Senior Vice Commander of the State of Illinois,noted that he is present on behalf of Emmerich Post 255,as theyhad another commitment this evening;he thanked the members g of the Police Department for their assistance in selecting the recipients for these awards. Commander Altieri noted that the Police Officer of the Year for 2002 award is presented to Officer James Harris;he read a biography of Officer Harris' career and presented a plaque to him. Commander Altieri noted that the Police Department Special Commendation Award for 2002 is presented to Officer Christy Bourbonnais;he read a biography of Officer Bourbonnais'career and presented a plaque to her. Both recipients were congratulated by the audience and the Board. Chief Balinski thanked Amvets Post 255 for their efforts in presenting these awards each year. DUI ENFORCEMENT CLUB AWARDS Chief Balinski introduced Dwight Lockwood of IDOT to present the awards. Mr.Lockwood thanked the Village for the privilege of being present to recognize the outstanding work of the Buffalo Grove Police Department. Mr.Lockwood asked Corporal Bethge,Officers Goldstein,Halverson,Paul and Sepot to come forward. Each of these officers has qualified for the DUI Club award for the past year;as a group they arrested and changed over 280 impaired drivers. Mr.Lockwood presented each officer a pin and a certificate 1 commemorating his exemplary performance in removing impaired drivers from the highways. PUBLIC HEARING—CY'S CRAB HOUSE President Hartstein opened the Public Hearing at 8:12 P.M. Moved by Johnson,seconded by Berman,to continue this Public Hearing until June 2,2003. Upon voice vote,the motion was declared carried. At 8:13 P.M.,President Hartstein continued the Public Hearing until June 2,2003. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience Jim Briskin,515 St.Mary's,asked about the upkeep of the empty Amoco station on Lake Cook Road;he stated that it is beginning to look like an eyesore now that the grass and weeds are beginning to grow. Mr.Balling responded, �./ stating that the maintenance of the property is the responsibility of the owner,and that staff will be contacting the owner to ensure that the property is maintained. Mr.Briskin questioned the method of choosing the streets that will incur maintenance each year;Mr.Balling responded and explained how the street maintenance schedule is determined. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. 11372 5/19/2003 Moved by Trilling,seconded by Berman to approve the Consent Agenda ORDINANCE No.2003-38—Stop Signs Motion to approve Ordinance No.2003-38,amending Title 10 of the Village of Buffalo Grove Municipal Code updating various stop sign locations along Prairie Road. ORDINANCE No.2003-39—Twin Creeks Park Site Motion to approve Ordinance No.2003-39,an ordinance graanting an easement over Twin Creeks Park Site. RESOLUTION No.2003-33—SWANCC Motion to approve Resolution No.2003-33,appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County(SWANCC) Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 1097 MILL CREEK DRIVE Mr.Balling briefly reported on the performance of the drainage swale at 1097 Mill Creek Drive,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler.. Robert Penelle, 1066 Crofton Lane,distributed photographs depicting his property after a rainfall;he stated that water ponds on his property just as it has since 1994. Review of the situation by the Board followed. Moved by Johnson,seconded by Braiman,to have staff take all necessary steps to cause the removal of the drain line extension and the downspout and building sump pump discharge on the Padgett property at 1097 Mill Creek Drive with all due speed,and to work with Mr.Penelle in terms of permitting any grading he wants to do on his property to facilitate the flow of the swale. Trustee Berman stated that it is important that the Village continue to monitor this situation and that we work closely with the Padgetts as well as the Penelles;the Board must get follow up information on the conditions that are presented in the swale and on the Penelle property after the disconnect,even before the regrading,so that there is a better understanding of what took place and how better to evaluate these situations in the future. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. Li Moved by Johnson,seconded by Berman to bring this matter back for further review sometime in the fall,perhaps the October 6,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. 11373 5/19/2003 NORTH VILLAGE REDEVELOPMENT AREA John Green,Groundwork Architects,Planners&Engineers,representing Jacobs Homes,made a presentation to the Board requesting Plan Commission referral for the proposed North Village Development Area at Aptakisic,Prairie and Weiland Roads,annexation and zoning concerning a mixed-use development. Details of Mr.Green's presentation are found in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Johnson stated that he previously represented one of the property owners,the Aldriches,however,that is no �./ longer the case. Trustee Johnson stated that the Village definitely needs the Weiland Road extension;he wants to see that this area is developed in the best way possible;there is a lot on this proposal and he is concerned that this parcel can hold everything proposed;there would be a large amount of traffic added to an already burdened area;he believes there may be too much senior housing;he would like to see the commercial proposed;he believes there is too much multi-family;he would like to eliminate some density for more green space;he thinks the concept might be a little too vague at this point;he is concerned with Plan Commission referral at this time. Trustee Kahn echoes many of Trustee Johnson's comments,but he believes it is a wonderfully ambitious plan and very intriguing.Trustee Kahn's concerns deal with the challenge of attracting retailers for the long run,the overall density,increased traffic,and he is not yet sure if this is ready for Plan Commission referral. Trustee Berman stated that,if not executed properly,this could be a disaster,but he believes that there is a lot to like in concept and theory;he sees that the plan as trading off density in exchange for other elements of the plan without many details;he shares the concerns about the viability of the senior housing;we need realistic specialty commercial but he does not see any details in the plan of the quality of the retail envisioned. Mr.Green stated that they do have contractual control over the core development area. Trustee Berman has a concern with proceeding with the plan if it is not a package deal and all ready to go together;he is concerned with deferring the commercial and the roadway parcels and allowing the developer to go forward with the high-density townhouse development;he stated that he will not support the proposal if it involves only the core development. Trustee Braiman shares many of the concerns mentioned,but he does not have a problem referring the proposal, however,he definitely wants to see the whole parcel as one entire unit;he wants to reduce the density of the townhomes and the multi-family;he likes the idea of the cluster detached;he likes the idea of the commercial being centered. Trustee Glover agrees with Trustee Braiman;her approval is subject to the entire parcel being developed or under the control of the developer. Mr. Green stated that the reason they are asking for referral is because they want to begin the dialogue to create the tool that defines the entire program;they are aware that this will be a long process. Mr.Green stated that they will not let the Village down,and if this proposal is approved,it will be the focus of the development team for the several years that it takes to come to fruition. Trustee Trilling thanked the developer for bringing this proposal to the Village;he believes that it is a wonderful project;he believes the commercial area needs to be defined. Moved by Braiman,seconded by Glover,to refer the proposed North Village Development Area— �./ Aptakisic/Prairie/Weiland Road,annexation and zoning concerning a mixed-use development,with the request that the Plan Commission liaisons keep contact with the entire Board on the progress of this project. Trustee Berman stated that he wants the developer to begin working with the school districts right away. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 1—Johnson Motion declared carried. 11374 5/19/2003 TWIN CREEKS PARK Moved by Berman,seconded by Johnson,to refer the proposed plan for Twin Creeks Park,401 Aptakisic Road, Special Use in the R-1 District,to the Plan Commission for review. Trustee Johnson asked that the Park District to maximize the green space to the greatest extent possible;he suggested that the park district building might be placed on the other side;he has a major concern with cars turning east off of Aptakisic,and he suggested that possibly people could park at the existing water station south of this property and walk from there. Trustee Braiman agreed with Trustee Johnson with regard to the building;he also has a concern with the safety town structures being maintained and aesthetically attractive,and he suggested perhaps that those structures be brought inside when they are not in use. A resident stated that she does not see any value in Safety Town and would prefer to preserve the green space;Mr. Green responded to her concern. Trustee Berman and Trustee Johnson explained that this property belongs to the Park District and the Village may not tell the Park District what they can and cannot do with their property;any concerns with the plan should be directed to the Park District. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Glover,to move to Executive Meeting for the purpose of discussing the Collective Bargaining and Personnel. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 9:39 P.M. until 10:30 P.M. ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 10:30 P.M. . � X�� Janet M. Sirabian,Village Clerk rJ� APPROVED BY ME THIS O DAY OF ,2003 Village President