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2003-04-07 - Village Board Regular Meeting - Minutes 11352 4/7/2003 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 7,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:35 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Robert Pfeil,Village Planner;Fire Chief Sashko;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the March 10,2003 Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. Moved by Glover,seconded by Johnson,to approve the minutes of the March 17,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#979 Mr.Tenerelli read Warrant#979. Moved by Glover,seconded by Johnson,to approve Warrant#979 in the amount of $1,189,697.34 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-22—CANVASS OF VOTES The Village Clerk noted that the Canvass Board,consisting of President Hartstein,Clerk Sirabian and Trustee Braiman,met this evening and affirmed the canvass of votes for the April 1,2003 Municipal Election,declaring the winners as follows: Village President- Elliott Hartstein - 3,250 Village Clerk - Janet Sirabian - 2,987 Village Trustee - Jeffrey Berman - 2,941 DeAnn Glover - 2,823 Steven Trilling - 2,839 11353 4/7/03 Moved by Braiman,seconded by Kahn,to pass Resolution#2003-22,affirming the canvass of vote returns. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. President Hartstein noted that we are very pleased and honored to have the Honorable Hy Reibman,Judge of the Circuit Court of Cook County,and a former resident of Buffalo Grove,present this evening. Judge Reibman then administered the oath of office to Elliott Hartstein,Village President,Janet Sirabian,Village Clerk,and DeAnn �./ Glover,Jeffrey Berman,and Steven Trilling,Village Trustees. BUFFALO GROVE DAYS COMMITTEE President Hartstein appointed Maureen Welborn,Arlene Kozemzak and Betty Lou Manso to the Buffalo Grove Days Committee. Moved by Johnson,seconded by Kahn,to concur with President Hartstein's appointments. Trustee Glover asked that the motion be amended to include the appointment of Dean Hoelting to the Committee. The amendment was approved by Trustees Johnson and Kahn. Upon voice vote,the motion was unanimously declared carried. PUBLIC WORKS WEEK PROCLAMATION President Hartstein noted a proclamation declaring the week of April 6-12,2003 as International Building Safety Week to promote building safety and spotlighting the role of the dedicated code official in administering codes. CHILD ABUSE PRVENTION MONTH PROCLAMATION President Hartstein noted a proclamation declaring the month of April as Child Abuse Prevention Month,urging all residents and businesses to increase participation in efforts to prevent child abuse. RESOLUTION#2003-23—MOSQUITO ABATEMENT Moved by Glover,seconded by Johnson to pass Resolution#2003-23,a resolution against HB 2549 and SB 1762 Mosquito Abatement District Transfer. Upon voice vote,the motion was unanimously declared carried. l SYMPHONIC BAND Trustee Braiman reminded the community that the Buffalo Grove Symphonic Band will be presenting their next concert at Stevenson High School on May 4,2003. ESKAPE �./ Trustee Glover noted that the Buffalo Grove Youth Commission is presenting Eskape with the Police on Sunday evening,May 4,2003. The proceeds will benefit the Fraternal Order of Police Special Olympics program. SENIOR EXPO Trustee Glover reported that the Senior Expo will be held on Tuesday,April 29,2003 at the Schwaben Center. 11354 4/7/2003 TRANSPORTATION Trustee Berman reported that the Chicago Area Transportation Study is coordinating two public meetings to provide opportunities to comment on the current version of the regional transportation plan. These meetings will be held on April 23,2003 at the Libertyville Sports Complex and on May 1,2003 at the Palatine Township Senior Center. CIVIC INVOLVEMENT Trustee Johnson again encouraged residents to support our troops in the Middle East by displaying yellow ribbons. REFUSE BILLING Trustee Trilling noted a recent billing error by the refuse collector,and corrected bills will go out to those who received incorrect bills. MEMORIAL Trustee Hartstein led the audience in a moment of silence to remember those service personnel who have recently lost their lives in the current conflict.in the Middle East. GFOA/CFO AWARD Mr.Balling noted that the Government Finance Officers Association of the United States and Canada has recognized Buffalo Grove for Excellence in Achievement in Financial Report. This is the 20th consecutive year that the Village has received this award. Concurrent with that award is a specific award to be presented to the Chief Financial Officer,William Brimm. Mr.Brimm was congratulated by the audience and the Board as Mr.Balling presented the award to him. VOLUNTEER COMMISSIONS—2003 ANNUAL REPORTS Mr.Brimm presented a brief report noting the submission of Annual Reports for the various Committees and Commissions. Moved by Braiman,seconded by Kahn,to accept the Annual Reports at presented. Upon voice vote,the motion was unanimously declared carried. PUBLIC HEARING—APPROPRIATION ORDINANCE President Hartstein called the Public Hearing to order at 7:53 P.M. Mr. Anderson made a brief presentation reviewing the purpose of this Public Hearing. President Hartstein asked if there were any comments or questions from other public bodies,the audience,or the Board;there were none. President Hartstein adjourned the Public Hearing at 7:55 P.M. `./ QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief synopsis of each of the items on the Consent Agenda. 11355 4/7/03 Moved by Glover,seconded by Johnson to approve the Consent Agenda. The Child Abuse proclamation was taken off and noted earlier in the meeting. ORDINANCE No.2003-24—Arts& Crafts Vendor Fee Motion to approve Ordinance No.2003-24,amending chapter 5.10 Arts and Crafts Vendor Fee,of the Village of Buffalo Grove Municipal Code. RESOLUTION NO.2003-24—Adopting Policy&Practice Motion to approve Resolution No. 2003-24,adopting the Village of Buffalo Grove Policy and Practice Relative to Debt. RESOLUTION NO.2003-25—NWC membership in IRMA Motion to approve Resolution No.2003-25,authorizing the Village of Buffalo Grove to sponsor the Northwest Water Commission for membership in the Intergovernmental Risk Management Agency. RESOLUTION NO.2003-26—Surplus Property Program Motion to approve Resolution No.2003-26,for participation in State of Illinois Federal Surplus Program. JOINT PURCHASE for ROAD SALT Motion to authorize the participation in the State of Illinois Joint Purchase of Road Salt for the winter of 2003-04. SENIOR CELEBRATION DAY Motion to Proclaim May 14,2003 as Senior Celebration Day in recognition of Deistict 214's"Fifteen Years of Honoring Seniors"event. BIKE PATH&SLOPE RECONSTRUCTION PROJECT—Award of Bid Motion to Award of Bid for Corporate Grove Bike Path&Slope Reconstruction Project. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-25—COIN OPERATED AMUSEMENT DEVICES Moved by Johnson,seconded by Berman,to pass Ordinance#2003-25,amending Chapter 5.12 of the Village of Buffalo Grove Municipal Code,Coin Operated Amusement Devices. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-26—CHICAGO INDOOR RACING In answer to a request from Trustee Glover,representatives from Chicago Indoor Racing stated that they would be happy to install a board-on-board fence not to exceed 6' in height rather than the chain link fence. 11356 4/7/03 It was noted that they hope to begin construction in May and be open some time in August. Moved by Glover,seconded by Berman,to pass Ordinance#2003-26,approving a special use in the Industrial District for Chicago Indoor Racing,301 Hastings Drive,subject to the inclusion providing for a board-on-board fence. Trustee Berman acknowledged that the Village has reviewed the findings of fact and he believes that all questions have been addressed and he is very comfortable approving the special use and that all the special use criteria have been met per the ordinance;he has received nothing but positive feedback on this.proposal since it was presented to the community. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-27—COVINGTON OFFICE PLAZA Moved by Johnson,seconded by Kahn,to pass Ordinance#2003-27,approving the First Amendment to the Planned Unit Development for Covington Office Plaza,proposed Groundwork office building,350 Dundee Road,pursuant to materials presented tonight,ordinances dated 4/2/03. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. i ORDINANCE#2003-28—APPROPRIATIONS Moved by Berman,seconded by Glover to pass Ordinance#2003-28,authorizing appropriations for the Village of Buffalo Grove for the period May 1,2003 through April 30,2004. AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ARBORETUM FUNDING Mr.Balling noted that staff has prepared a report to amend the contingency order reserve that has been circulated to the Board,and approval of the report as submitted is recommended. Trustee Johnson stated that he has no problem approving the report,however,there needs to be something worked into future contracts with regard to soils. Moved by Braiman,seconded by Johnson,to accept the review of the Arboretum Funding Issues—Contingency for Change Orders and Construction Management Services. Trustee Berman noted that this is the perfect time to acknowledge Mr.Brimm and everyone involved for a job well done in the grand opening of the Arboretum facility this past weekend;he congratulated staff and stated that the building is beautiful. Upon roll call,the motion was unanimously declared carried. 11357 4/7/03 EXECUTIVE MEETING Moved by Braiman,seconded by Kahn,to move to Executive Meeting for the purpose of discussing the Sale or Lease of Real Estate. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 8:09 P.M.until 8:20 P.M. `ate ADJOURNMENT Moved by Kahn,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 8:20 P.M. Janet M.Sirabian,Village Clerk APPROVED BY ME THIS'I DAY OF (�/AJ ,2003 Village President