2003-03-17 - Village Board Regular Meeting - Minutes 11346
3/17/2003
li MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 17,2003
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn,
and Trilling..
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant
Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance
Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Manager;Robert Giddens,
MIS Director;Robert Pfeil,Village Planner;Greg Summers,Associate Village Planner;Stacey Kelly,Assistant to
the Village Manager;Raymond Rigsby,Superintendent of Public Works;Fire Chief Sashko;and Joseph Tenerelli,
Village Treasurer.
APPROVAL OF MINUTES
Moved by Braiman,seconded by Glover,to approve the minutes of the March 3,2003 Regular Meeting. Upon roll
call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
WARRANT#978
Mr.Tenerelli read Warrant#978. Moved by Glover,seconded by Johnson,to approve Warrant#978 in the amount
of$2,102,099.97,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
BUFFALO GROVE DAYS COMMITTEE
President Hartstein re-appointed the following residents to the 2003 Buffalo Grove Days Committee,with their term
to end December 31,2003:
Jean Blais Lori Czarnecki Karen Danberg Chantal Davidson
Paulette Greenberg Lori Hackett Ron Hackett Glenda Hoelting
Howard Hoffman Debra Jess Tom Johns(re-confirm) Kerry Klbecka
Ken Lazar Nikki Lee Mary Libby Pam Soracco
JV Springman(re-confirm) Murray Sprung Joe Tenerelli
He also made the following new appointments: Steven Schultz,Charles Posniak,Jim Pawlak,Adam Moodhe,Penni
Jess,Ken Carothers.
Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the
motion was unanimously declared carried.
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TROOP SUPPORT
Trustee Johnson noted that yellow ribbons in support of American troops have been showing up in his
neighborhood,and he suggested that more residents might want to join in this effort to support bringing our troops
home safely.
MUNICIPAL ELECTION
The Village Clerk reported on the April 1,2003 municipal election,reminding residents to vote on that date,and
also that absentee voting will take place between March 10 and March 31,2003.
MANAGEMENT REPORT
Mr.Balling noted the submittal of the Management Report for the month of February;there were no questions on
the report.
TELEPHONE SERVICE
Mr.Balling explained the proposals from SBC and Call One that have been received with regard to phone service.
Moved by Johnson,seconded by Kahn,to approve the offer of either SBC or Call One,whichever is determined to
be the lowest responsible offer as determined by the Village Manager. Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
WATER MAIN
Mr. Balling reported that there were three water main breaks over the weekend and summarized the events;he noted
that the residents were very tolerant of the delay,and also that staff will review the status of the water mains in that
area.
Trustee Berman noted that he had been in that area on Sunday afternoon and is pleased to report that all residents he
spoke with were very complimentary toward the Village and the Public Works staff.
Mr.Rigsby relayed the conversation that he had with the personnel in charge of the utility lines.
COMMENDATIONS
President Hartstein read a commendation honoring Andrew Klaber for his numerous accomplishments in academics
and his efforts as a humanitarian;he pointed out that Andrew was recently named to the USA TODAY All-USA
Academic Team. President Hartstein presented the commendation to Andrew's parents on his behalf.
Trustee Glover read a commendation recognizing Jennifer Kotzin,Eric Swanson and Nat Dean,who each placed
first in various individual categories in the Stevenson High School Academic Decathlon team who participated in
the State Competition,with Jennifer also receiving the highest overall score in the state. Jennifer is also a member
of the Buffalo Grove Youth Commission. President Hartstein then presented the commendations to the students as
they were congratulated by the audience and the Board.
GOLDEN BISON AWARD—ASTRO AMUSEMENT
President Hartstein presented a brief background of the Golden Bison award. President Hartstein then recognized
Sandy Thebault,representing Astro Amusement Company. Astro Amusements coordinates the carnival for Buffalo
Grove Days,and most notably works with the Village in providing the special events for Residents with Disabilities
on Monday morning of Buffalo Grove Days. Astro Amusements is also celebrating their 30th anniversary this year.
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Mrs.Thebault thanked the Village for this award and noted that,since they are Buffalo Grove residents,Buffalo
Grove Days is a very special event for them;she was then congratulated by the audience and the Board.
COMMUNICATIONS SURVEY
Mr.Versten made a presentation to the Board,details of which are contained in his memo to Mrs.Neukirch of
March 13,2002,as well as in the Communication Survey Report prepared by Metro Chicago Information Center.
Mr.Versten then answered questions from the Board,and suggestions were made by the Board as to methods of
continuing to improve means of communication with residents.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there
were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Glover,seconded by Braiman to approve the consent Agenda.
UNIFORM RENTAL CONTRACT—Authorize to Bid
Motion to authorize the bid for the Uniform Rental Contract.
STREETLIGHT MAINTENANCE CONTRACT—Authorize to Bid
Motion to authorize the solicitation of sealed bids for the Streetlight Maintenance Contract.
2003 BIKEPATH&PARKING LOT IMPROVEMENT PROGRAM—Authorize to Bid
Motion to authorize the bid for the 2003 Bikepath&Parking Lot Improvement Program.
2003 SIDEWALK REMOVAL&REPLACEMENT PROGRAM-Authorize to Bid
Motion to authorize the bid for the 2003 Sidewalk Removal&Replacement Program.
TFW SURVEYING&MAPPING—Bid Waiver
Motion to authorize a bid waiver and enter into an Agreement with TFW Surveying&Mapping,Inc.
Upon roll call,Trustees voted as follows on the Consent Agenda:
F
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
ORDINANCE#2003-21—VERNON TOWNSHIP
Trustee Johnson noted that he is the attorney for Vernon Township and will recuse himself from discussion on this
matter.
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Todd Gedville,representing Vernon Township,made a presentation to the Board,details of which are contained in
the Village Board Meeting Agenda Item overview prepared by Mr.Pfeil;he answered questions from the Board and
also thanked the Village for their help in getting this project under way.
Trustee Kahn thanked the Township for working so effectively with the Plan Commission to ensure that this project
is acceptable to everyone.
Trustee Glover asked that the Township be cautious about keeping the storage area in an orderly fashion,since the
area will be visible from the second story of any surrounding home,even though it will be shielded at ground level.
Moved by Glover,seconded by Braiman,to pass Ordinance#2003-21,approving a special use in the R-7 District for
Vernon Township concerning an equipment storage facility west of the community services building at 2900 Main
Street. Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 0—None
RECUSE: 1 —Johnson
Motion declared carried.
ORDINANCE#2003-22—MUNICIPAL CODE
Moved by Kahn,seconded by Johnson,to pass Ordinance#2003-22 amending Chapter 3.36 of the Buffalo Grove
Municipal Code as it addresses the establishment and charging for ambulance transport fees.
Trustee Glover stated that provision needs to be given to those residents that do not have insurance. Mr.Balling
stated that staff will take that into consideration.
Trustee Berman agreed that this issue needs to be treated with a great deal of sensitivity.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
ORDINANCE#2003-23—GENERAL OBLIGATION BONDS
Moved by Berman,seconded by Johnson,to pass Ordinance#2003-23,providing for the issuance of General
Obligation Corporate Purpose Bonds,Series2003,of the Village of Buffalo Grove,Lake and Cook Counties,
Illinois,and providing for the levy and collection of a Direct Annual Tax for the payment of the principal and
interest of the Bonds.
Mr.Balling noted that this is a$2.6 million issue for regional road improvements on Route 22,Dundee Road and
Deerfield Parkway,and is a direct function of input from the finance committee meeting during the budget cycle.
Mr.Brimm summarized the bidding that took place,stating that these results are the best that he has seen in the 25
l J years that he has participated in this process.
Mr.Brimm summarized the recent visit by Standard&Poor's and Moody's Invester's Service. The representatives
were taken on a tour of the Village and given a presentation by staff as to the history and vision of the Village of
Buffalo Grove. The Village was commended for fiscal responsibility and the action taken versus some peers in the
area. Mr.Brimm also provided background on the projects that this bond issue will cover.
Mr.Brimm was thanked for the outstanding job that he does with regard to the fiscal status of the Village.
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Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2003-19-SCAVENGER SERVICE
Moved by Berman,seconded by Johnson,to pass Resolution#2003-19,authorizing the execution of amendments to
the residential scavenger service contract between the Village of Buffalo Grove and Waste Management Northwest,
a division of Waste Management of Illinois,Inc.
Mr.Brimm summarized the new Residential Scavenger Service Contract,noting that the new rates will be in effect
through April 30,2007;he also demonstrated the new recycle bin that will be distributed to all residences beginning
April 21,2003.
Trustee Berman again thanked and commended Mr.Brimm for spearheading this program. Mr.Brimm further
answered questions as to the logistics of the rollout of the program. Further details may be found in Mr.Brimm's
memo to Mr.Balling of January 28,2003.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION#2003-20—ZONING MAP
Moved by Glover,seconded by Kahn,to pass Resolution#2003-20 approving the annual revision of the Official
Village Zoning Map. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling
NAYS: 0—None
Motion declared carried.
RESOLUTION #2003-21—FISCAL 2003-2004 BUDGET
Moved by Berman,seconded by Glover,to pass Resolution#2003-21,adopting the Fiscal 2003-2004 Budget for the
Village of Buffalo Grove.
Mr.Balling referred to Mr.Brimm's memo to him of March 11,2003 dealing with all issues raised by the Board at
the budget hearing. Staff suggests that consideration of membership in the National League of Cities be delayed
until September,at which time the membership expires.
Board discussion followed,after which President Hartstein polled the Board: "YES"indicates favor of removing
membership in the National League of Cities from the budge;"NO"indicates opposition:
YES: Braiman,Glover,Berman,Johnson,Kahn,Trilling
NO: None
It was determined that membership in the National League of Cities is not an expense that is warranted at this time.
Staff was also directed to closely review memberships in all organizations.
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ADJOURNMENT
Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:00 P.M.
J mn t'M. Sirabian,Village Clerk
APPROVED BY ME THIS T44 DAY OF Of ,2003
//7/Z-Ge.a --
Village President