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2003-03-17 - Village Board Regular Meeting - Minutes 11346 3/17/2003 li MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 17,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn, and Trilling.. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director;Ghida Neukirch,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Manager;Robert Giddens, MIS Director;Robert Pfeil,Village Planner;Greg Summers,Associate Village Planner;Stacey Kelly,Assistant to the Village Manager;Raymond Rigsby,Superintendent of Public Works;Fire Chief Sashko;and Joseph Tenerelli, Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Glover,to approve the minutes of the March 3,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WARRANT#978 Mr.Tenerelli read Warrant#978. Moved by Glover,seconded by Johnson,to approve Warrant#978 in the amount of$2,102,099.97,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Hartstein re-appointed the following residents to the 2003 Buffalo Grove Days Committee,with their term to end December 31,2003: Jean Blais Lori Czarnecki Karen Danberg Chantal Davidson Paulette Greenberg Lori Hackett Ron Hackett Glenda Hoelting Howard Hoffman Debra Jess Tom Johns(re-confirm) Kerry Klbecka Ken Lazar Nikki Lee Mary Libby Pam Soracco JV Springman(re-confirm) Murray Sprung Joe Tenerelli He also made the following new appointments: Steven Schultz,Charles Posniak,Jim Pawlak,Adam Moodhe,Penni Jess,Ken Carothers. Moved by Glover,seconded by Berman,to concur with President Hartstein's appointments. Upon voice vote,the motion was unanimously declared carried. 11347 3/17/2003 TROOP SUPPORT Trustee Johnson noted that yellow ribbons in support of American troops have been showing up in his neighborhood,and he suggested that more residents might want to join in this effort to support bringing our troops home safely. MUNICIPAL ELECTION The Village Clerk reported on the April 1,2003 municipal election,reminding residents to vote on that date,and also that absentee voting will take place between March 10 and March 31,2003. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of February;there were no questions on the report. TELEPHONE SERVICE Mr.Balling explained the proposals from SBC and Call One that have been received with regard to phone service. Moved by Johnson,seconded by Kahn,to approve the offer of either SBC or Call One,whichever is determined to be the lowest responsible offer as determined by the Village Manager. Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. WATER MAIN Mr. Balling reported that there were three water main breaks over the weekend and summarized the events;he noted that the residents were very tolerant of the delay,and also that staff will review the status of the water mains in that area. Trustee Berman noted that he had been in that area on Sunday afternoon and is pleased to report that all residents he spoke with were very complimentary toward the Village and the Public Works staff. Mr.Rigsby relayed the conversation that he had with the personnel in charge of the utility lines. COMMENDATIONS President Hartstein read a commendation honoring Andrew Klaber for his numerous accomplishments in academics and his efforts as a humanitarian;he pointed out that Andrew was recently named to the USA TODAY All-USA Academic Team. President Hartstein presented the commendation to Andrew's parents on his behalf. Trustee Glover read a commendation recognizing Jennifer Kotzin,Eric Swanson and Nat Dean,who each placed first in various individual categories in the Stevenson High School Academic Decathlon team who participated in the State Competition,with Jennifer also receiving the highest overall score in the state. Jennifer is also a member of the Buffalo Grove Youth Commission. President Hartstein then presented the commendations to the students as they were congratulated by the audience and the Board. GOLDEN BISON AWARD—ASTRO AMUSEMENT President Hartstein presented a brief background of the Golden Bison award. President Hartstein then recognized Sandy Thebault,representing Astro Amusement Company. Astro Amusements coordinates the carnival for Buffalo Grove Days,and most notably works with the Village in providing the special events for Residents with Disabilities on Monday morning of Buffalo Grove Days. Astro Amusements is also celebrating their 30th anniversary this year. 11348 3/17/2003 Mrs.Thebault thanked the Village for this award and noted that,since they are Buffalo Grove residents,Buffalo Grove Days is a very special event for them;she was then congratulated by the audience and the Board. COMMUNICATIONS SURVEY Mr.Versten made a presentation to the Board,details of which are contained in his memo to Mrs.Neukirch of March 13,2002,as well as in the Communication Survey Report prepared by Metro Chicago Information Center. Mr.Versten then answered questions from the Board,and suggestions were made by the Board as to methods of continuing to improve means of communication with residents. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Glover,seconded by Braiman to approve the consent Agenda. UNIFORM RENTAL CONTRACT—Authorize to Bid Motion to authorize the bid for the Uniform Rental Contract. STREETLIGHT MAINTENANCE CONTRACT—Authorize to Bid Motion to authorize the solicitation of sealed bids for the Streetlight Maintenance Contract. 2003 BIKEPATH&PARKING LOT IMPROVEMENT PROGRAM—Authorize to Bid Motion to authorize the bid for the 2003 Bikepath&Parking Lot Improvement Program. 2003 SIDEWALK REMOVAL&REPLACEMENT PROGRAM-Authorize to Bid Motion to authorize the bid for the 2003 Sidewalk Removal&Replacement Program. TFW SURVEYING&MAPPING—Bid Waiver Motion to authorize a bid waiver and enter into an Agreement with TFW Surveying&Mapping,Inc. Upon roll call,Trustees voted as follows on the Consent Agenda: F AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-21—VERNON TOWNSHIP Trustee Johnson noted that he is the attorney for Vernon Township and will recuse himself from discussion on this matter. 11349 3/17/2003 Todd Gedville,representing Vernon Township,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item overview prepared by Mr.Pfeil;he answered questions from the Board and also thanked the Village for their help in getting this project under way. Trustee Kahn thanked the Township for working so effectively with the Plan Commission to ensure that this project is acceptable to everyone. Trustee Glover asked that the Township be cautious about keeping the storage area in an orderly fashion,since the area will be visible from the second story of any surrounding home,even though it will be shielded at ground level. Moved by Glover,seconded by Braiman,to pass Ordinance#2003-21,approving a special use in the R-7 District for Vernon Township concerning an equipment storage facility west of the community services building at 2900 Main Street. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Glover,Berman,Kahn,Trilling NAYS: 0—None RECUSE: 1 —Johnson Motion declared carried. ORDINANCE#2003-22—MUNICIPAL CODE Moved by Kahn,seconded by Johnson,to pass Ordinance#2003-22 amending Chapter 3.36 of the Buffalo Grove Municipal Code as it addresses the establishment and charging for ambulance transport fees. Trustee Glover stated that provision needs to be given to those residents that do not have insurance. Mr.Balling stated that staff will take that into consideration. Trustee Berman agreed that this issue needs to be treated with a great deal of sensitivity. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-23—GENERAL OBLIGATION BONDS Moved by Berman,seconded by Johnson,to pass Ordinance#2003-23,providing for the issuance of General Obligation Corporate Purpose Bonds,Series2003,of the Village of Buffalo Grove,Lake and Cook Counties, Illinois,and providing for the levy and collection of a Direct Annual Tax for the payment of the principal and interest of the Bonds. Mr.Balling noted that this is a$2.6 million issue for regional road improvements on Route 22,Dundee Road and Deerfield Parkway,and is a direct function of input from the finance committee meeting during the budget cycle. Mr.Brimm summarized the bidding that took place,stating that these results are the best that he has seen in the 25 l J years that he has participated in this process. Mr.Brimm summarized the recent visit by Standard&Poor's and Moody's Invester's Service. The representatives were taken on a tour of the Village and given a presentation by staff as to the history and vision of the Village of Buffalo Grove. The Village was commended for fiscal responsibility and the action taken versus some peers in the area. Mr.Brimm also provided background on the projects that this bond issue will cover. Mr.Brimm was thanked for the outstanding job that he does with regard to the fiscal status of the Village. 11350 3/17/2003 Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-19-SCAVENGER SERVICE Moved by Berman,seconded by Johnson,to pass Resolution#2003-19,authorizing the execution of amendments to the residential scavenger service contract between the Village of Buffalo Grove and Waste Management Northwest, a division of Waste Management of Illinois,Inc. Mr.Brimm summarized the new Residential Scavenger Service Contract,noting that the new rates will be in effect through April 30,2007;he also demonstrated the new recycle bin that will be distributed to all residences beginning April 21,2003. Trustee Berman again thanked and commended Mr.Brimm for spearheading this program. Mr.Brimm further answered questions as to the logistics of the rollout of the program. Further details may be found in Mr.Brimm's memo to Mr.Balling of January 28,2003. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION#2003-20—ZONING MAP Moved by Glover,seconded by Kahn,to pass Resolution#2003-20 approving the annual revision of the Official Village Zoning Map. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. RESOLUTION #2003-21—FISCAL 2003-2004 BUDGET Moved by Berman,seconded by Glover,to pass Resolution#2003-21,adopting the Fiscal 2003-2004 Budget for the Village of Buffalo Grove. Mr.Balling referred to Mr.Brimm's memo to him of March 11,2003 dealing with all issues raised by the Board at the budget hearing. Staff suggests that consideration of membership in the National League of Cities be delayed until September,at which time the membership expires. Board discussion followed,after which President Hartstein polled the Board: "YES"indicates favor of removing membership in the National League of Cities from the budge;"NO"indicates opposition: YES: Braiman,Glover,Berman,Johnson,Kahn,Trilling NO: None It was determined that membership in the National League of Cities is not an expense that is warranted at this time. Staff was also directed to closely review memberships in all organizations. 11351 3/17/2003 ADJOURNMENT Moved by Berman,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:00 P.M. J mn t'M. Sirabian,Village Clerk APPROVED BY ME THIS T44 DAY OF Of ,2003 //7/Z-Ge.a -- Village President