2007-06-04 - Village Board Regular Meeting - Minutes 11872
06/04/2007
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,
JUNE 4,2007
CALL TO ORDER
President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling
and Rubin.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney; Ghida Neukirch,
Deputy Village Manager; Scott Anderson,Director of Finance;Anne Marrin,Administrative Intern; Gregory
Boysen,Director of Public Works;Ed Schar,Director of Building&Zoning;Robert Pfeil,Village Planner;
Brian Sheehan,Village Health Officer;Rick Reed,Golf Course Superintendent; and Joseph Tenerelli,Village
Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the May 21,2007 Regular Meeting.Upon
roll,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Trilling Rubin
NAYS: 0—None
ABSTAIN: 1 —Kahn
Motion declared carried.
WARRANT#1074
Mr.Tenerelli read Warrant#1074. Moved by Kahn, seconded by Glover,to approve Warrant#1074 in the
amount of$1,304,020.60,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein urged residents to join in Buffalo Grove's July 4th celebration,with the concert featuring the
Buffalo Grove Symphonic Band at 7:00 P.M.on the Rotary Village Green,followed by a spectacular fireworks
display sponsored by Hamilton Partners.
TRUSTEE REPORTS
Trustee Kahn again urged residents to take a few moments to donate at the Blood Drive to be held at the Alcott
Center on Saturday morning,June 9,2007,and noted that there will be a separate drive held for Village
employees this week.
Trustee Berman encouraged residents to support our Relay for Life to begin on June 15,2007 at Buffalo Grove
High School. The event is unique in that it is coordinated almost exclusively by the students at Stevenson and
Buffalo Grove High Schools. It is an event that raises money for a good cause and is a fun-filled event as well.
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06/04/2007
In response to a request from Trustee Braiman,President Hartstein reported that he has received responses from
the Park District and Buffalo Grove High School with regard to the issue of fees charged for use of facilities
between taxing bodies,however,he has not received a response from Stevenson High School. President
Hartstein is going to bring representatives from the various groups together for a discussion to be sure that all of
the various entities are treated equally.
Trustee Braiman requested a report on the Metropolitan Mayors Caucus held on May 23,2007. President
Hartstein summarized what occurred at that meeting,noting that,at the direction of the Village Board,he
abstained from voting on the proposal with regard to educational funding.
�./ VILLAGE MANAGER'S REPORT
Mr.Brimm reviewed the direction to staff to review our history of dealing with fence code variations,details of
which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr. Schar. Several other
communities have revised their standard height without a variance to 6'. With regard to the allegation that
residents intentionally avoid the permit process regarding fence permits,Mr.Brimm stated that appears to be a
very rare occurrence.
Trustee Rubin stated that Chief Balinski noted that he is not totally opposed to the 6' standard,but it does create
some concerns for the Police Department when responding to certain types of calls.
Trustee Trilling stated that there are some good reasons why people want 6' fences,but he personally likes the
look of 5' fence, and he thinks the 5' fence provides enough security and privacy in most cases.
Mr. Schar stated that he could agree with the 6' standard to go along with the majority of other communities if
the Board were to lean that way,but he also prefers the look of the 5' fence height.
Trustee Braiman stated that he understands the desire of some people to have a 6' fence,and he thinks that this
should be sent to the ZBA and have them review the standards in other communities and present a
recommendation to the Village Board.
Trustee Berman agrees with Trustee Braiman in that he believes this needs further review and information;he
does have a concern with changing the rules now,after many residents have been restricted to 5' fence heights.
President Hartstein stated that one thing that should be reviewed is to know what is commercially available in
terms of standards sizes for fences.
AMERICAN CANCER SOCIETY
Maggie Osborne,representing the American Cancer Society,pointed out that Buffalo Grove has become a leader
for many communities that tried to replicate the ordinance banning smoking Village wide.
Kjestine Woods, also representing the American Cancer Society,read and presented the Community of Hope
Award,given in recognition of the outstanding leadership as a standing community of hope by becoming a
smoke-free community.
Sarah Theriault,Relay for Life liaison,thanked the Buffalo Grove staff and Village Board for their outstanding
support in participating and publicizing the Relay for Life.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not on the agenda;there were
none.
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CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Glover, seconded by Berman,to approve the Consent Agenda.
ORDINANCE#2007-33—PREVAILING WAGES
�./ Motion to pass Ordinance#2007-33,concerning Prevailing Wages.
ORDINANCE#2007-34-SHELL OIL
Motion to pass Ordinance#2007-34,granting certain variations to Section 14.20.30 pertaining to Business
Districts, Section 14.20.070 pertaining to Ground Signs,and Section 14.40.025 pertaining to Changeable Copy
Signs,of the Buffalo Grove Sign Code for Shell Oil Company, 1200 N.Arlington Heights Road.
RESOLUTION#2007-17-WHITE PINE TRAIL
Motion to pass Resolution#2007-17,approving the State of Illinois Department of Natural Resources
Recreational Trails Program Grant Project Agreement related to the White Pine Trail Project(Project Number
RTP 07-47).
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0- None
Motion declared carried.
ORDINANCE#2007-35—320 THOMPSON BOULEVARD
Mr.Brimm summarized the proposed ordinance,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Pfeil. There have been no objections from any neighbors,and all
inspections continue to come back in very good order,there are no issues with DCFS,the Police,Fire or
Building Departments;and staff recommends consideration of the proposed ordinance.
Moved by Berman,seconded by Kahn,to pass Ordinance#2007-35, approving re-authorization of a Special Use
to operate a Child Day Care Home at 320 Thompson Boulevard,zoned in the R-5A District.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2007-18—WEILAND/PRAIRIE
Mr. Brimm summarized the proposed resolution, details of which are contained in his memo to the Board of
May 29, 2007,as well as the Village Board Meeting Agenda Item Overview prepared by Mr. Schar.
Moved by Trilling, seconded by Braiman,to pass Resolution#2007-18,approving an agreement for engineering
services for the Weiland Road/Prairie Road(Lake-Cook Road to Illinois Route 22)Street Improvement.
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06/04/2007
In answer to a question from Trustee Braiman,Mr.Boysen explained that the current Deerfield Parkway project
has worked very well,and although it cannot be considered a guarantee,he believes that process has worked
well.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
318 WINDSOR DRIVE
Mr.Brimm presented an update on this appeal.
Gloria Lorenz, 318 Windsor Drive, stated that they do not have anything to add to what was presented at the
previous meeting,and that they are present to answer any questions the Board may have.
Moved by Trilling,seconded by Rubin,to approve the petition of Robert&Gloria Lorenz to allow the 6' wood
privacy fence installed along the rear property line to remain in place,which would overturn the ZBA decision.
Trustee Berman stated that he does not favor a long-term change to the ordinance,but he does believe that,based
on the tie vote at the ZBA,he can support granting the appeal and allowing the fence in accordance with the
motion.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
936 GREENRIDGE ROAD
Mr.Brimm summarized this appeal,details of which are contained in Mr. Sheehan's memo to him of May 25,
2007.
Danny Barbarigos,936 Greenridge Road,stated that the hardship that he is claiming is for the safety of the kids
in the back,and that is the reason that he is requesting that he be allowed to keep the 6' fence in his yard.
Trustee Glover asked the petitioner why he fenced in the utility boxes if he is concerned with the safety of the
children; she stated that there is a history between this petitioner and the Village,and there are conflicting issues;
because the vote at the ZBA was unanimous to deny the request,she is not in favor of overruling the ZBA
decision.
Moved by Rubin,seconded by Berman,to overturn the ZBA decision to deny the request made by Danny
Barbarigos, 936 Greenridge Road,for variation of Fence Code, Section 15.20.040,pertaining to Residential
Districts.
Commissioner Windecker stated that the ZBA unanimously felt that there was no hardship proven,and there was
no building permit issued.
After further Board discussion,upon roll call,Trustees voted as follows on the motion:
AYES: 0-None
NAYS: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
Motion defeated.
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06/04/2007
HALF DAY/PRAIRIE ROAD
Mr.Brimm briefly introduced this item.
Tom Arndt,New Urban Communities,briefly summarized the background of the New Urban Communities
developer.
Richard Wallach,New Urban Communities,made a presentation with regard to the proposed development,
details of which are contained in his letter to the Board,as well as the Village Board meeting Agenda Item
\ J Overview prepared by Mrs.Neukirch.
�•/ Trustee Braiman has a concern with the townhouse area appearing to be one long wall;he is not really in favor
of more multi-family,as he believes that we have an over-abundance already;he does not believe there is a lot of
viability with the single-family to the south because of he proximity to the train;he has serious concerns about
the residential character of this development.
Trustee Berman stated that he does not like the idea that the phrase transit oriented development becomes an
excuse to overload a site with development that is not otherwise compatible with Village standards;he does like
the idea of the design and that it works with the surrounding area;he believes the streets should be public and
that there should be public walkways;he believes that the plan has enough potential so that it is worth referring,
however,they do have their work cut out for them.
Trustee Kahn stated that this parcel will require a great deal of flexibility;he would like to see tax-generating
revenue;he will refer the project to the Plan Commission,but also believes they have their work cut out for
them;he cautions against having them come back before the Board and state that the units are not selling and
that they need to downsize.
Trustee Rubin wants to see input from the school districts;he believes there is too much squeezed into this site;
he is concerned with buffering from the railroad tracks;he is concerned with the amount of parking in the single-
family area;he believes the product is good,but there are too many units;he does not have a problem with
sending the proposal to the Plan Commission.
Trustee Glover agrees with everything that's been noted by previous Trustees;she is concerned with the street
width;she is concerned with the amount of parking available;she also cautioned the developer not to come back
and ask to downsize if the product does not sell.
In answer to a question from President Harstein,the developer stated that they would like contingent referral to
the Plan Commission.
Moved by Berman,seconded by Kahn,to refer the proposed annexation and development of the southeast corner
of Half Day and Prairie Road to the Plan Commission for review,subject to completion of the necessary
paperwork and subject to receipt of a petition for annexation.
Mr.Wallach responded to several of the concerns raised by the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 5—Glover,Berman,Kahn,Trilling,Rubin
NAYS: 1 —Braiman
Motion declared carried.
WATER SYSTEM STUDY
Mr.Brimm reviewed this issue,details of which are contained in his memo to the Board of May 23,2007,as
well as the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen, and explained the request of
staff.
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06/04/2007
Mr. Boysen answered several questions from the Board
Moved by Braiman,seconded by Berman,to authorize Request for Qualifications/Waiver of Bidding for
Professional Engineering Services—Comprehensive Water System Study Update.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ARBORETUM GOLF COURSE
Mr.Brimm briefly explained this request,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Molinaro.
Moved by Kahn, seconded by Berman,to authorize the purchase and bid waiver for FY 2007 Equipment
Replacement Program for the Arboretum Golf Course. Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
CLASSIFICATION/COMPENSATION STUDY
Mr.Brimm reviewed this request,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Malinowski.
Lengthy discussion took place regarding this proposal,and staff proceeded to answer questions from the Board.
Moved by Braiman, seconded by Trilling,to authorize execution of an agreement and request for waiver of
bidding for professional services—Classification and Compensation Study(Northern Illinois University Center
for Governmental Studies),pursuant to the May 24, 2007 Proposal from NIU Center for Governmental Studies.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
EXECUTIVE MEETING
Moved by Braiman, seconded by Berman,to move to Executive Meeting to discuss Pending Litigation. Upon
roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 10:00 P.M.until 10:25 P.M.
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06/04/2007
ADJOURNMENT
Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 10:25 P.M.
, Y \. tic
Janet I - irabian,Village Clerk
APPROVED BY ME THIS 18th DAY OF June ,2007
Village President