2007-03-19 - Village Board Regular Meeting - Minutes 11841
03/19/2007
MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,
50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,
MARCH 19,2007
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
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Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling
and Rubin.
Also present were: William Brimm,Village Manager;Ghida Neukirch,Deputy Village Manager; Scott
Anderson,Director of Finance;Gregory Boysen,Director of Public Works;Richard Kuenkler,Village Engineer;
Robert Pfeil,Village Planner;Fire Chef Sashko;Deputy Fire Chief Pearson;Police Chief Balinski;Deputy
Police Chief Dunne;and Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Berman, seconded by Kahn,to approve the minutes of the March 5,2007 Regular Meeting.Upon roll,
Trustees voted as follows:
AYES: 4—Braiman, Glover,Berman,Kahn
NAYS: 0—None
ABSTAIN: 2—Trilling,Rubin
Motion declared carried.
WARRANT#1069
Mr.Tenerelli read Warrant#1069. Moved by Braiman,seconded by Kahn,to approve Warrant#1069 in the
amount of$2,615,311.85, authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein reported on several issues that he reviewed with legislators in Springfield this past week.
TRUSTEE REPORTS
Trustee Kahn thanked all of the residents that donated blood at the Blood Drive held at the Alcott Center on
Saturday,March 10,2007.
Trustee Berman reported on his recent testimony before the House Mass Transit Committee of the Illinois
General Assembly in Springfield with regard to the Metra North Central rail service;his testimony,as well as
that of others,may now be found on the internet.
Trustee Berman noted on the consideration by the Park District to create a Veterans'Memorial in Veterans'
Park this summer. Trustee Berman stated that this is an expensive undertaking for the Park District,and he
suggested that the Village help fund this project,and he asked that the Board concur in directing staff to review
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the opportunity to provide some meaningful,yet not extravagant,grant funding from our Board to help support
this very worthwhile project. Trustee Braiman said that may be something to discuss at the next finance
committee meeting.
In answer to a question from Trustee Braiman,President Hartstein replied that he had not approached Stevenson
High School with regard to reciprocal cost absorption for certain fees.
The Village Clerk noted that the next meeting for the 50`h Anniversary Committee will be held on March 29,
2007. The Committee is asking residents for pictures of the Village throughout the years,as well as histories of
the inceptions of religious institutions, schools, and civic organizations.
The Village Clerk noted that the municipal election will be held on April 17,2007,and reminded residents that
the last day to register to vote in this election is March 20,2007;she noted that early voting for Cook County
residents will be held at the Village Hall from March 26 through April 12,2007. The Village of Buffalo Grove
will no longer be a site for early voting by decision of Lake County,therefore,early voting for Lake County
residents will take place at the Vernon Township office.
VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of February,
2007;there were no questions on this report.
Mr.Brimm congratulated Scott Anderson for continuing the tradition of having the Village receive the
Certification of Achievement for Excellence in Financial Reporting award for the 25th year. This honor is
awarded by the Government Finance Officers Association in connection with the annual audit and financial
report for the period ending April 30,2006,and represents a significant accomplishment by the chief financial
officer of the community.
Chief Balinski summarized the criteria for the Police Officer of the Year and the Special Commendation
awards,and noted how proud he is to work with the two individuals receiving these awards. Chief Balinski also
thanked the Board for allowing the Depaitment to recognize two of their outstanding officers.
Commander Ted Uggland of Amvets Post 255 first read a brief biography for Commander Steve Husak,and
presented the Police Officer of he Year award to him,and then also read a brief biography for Corporal Brian
Spolar and presented the Special Commendation award for 2006 to him. Both officers were offered
congratulations by the audience and the Board.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not on the agenda;there were
none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;it was requested that Item XI,A.be removed from the
Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Moved by Braiman, seconded by Glover,to approve the Consent Agenda.
ORDINANCE#2007-8—FLOODPLAIN
Motion to pass Ordinance#2007-8,amending the Floodplain Ordinance.
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RESOLUTION#2007-11—OFFICIAL ZONING MAP
Motion to pass Resolution#2007-11,approving the annual revision of the Official Village Zoning Map.
POLICE SPECIAL SERVICE VEHICLE
Motion to authorize bid for Police Department Special Service Vehicle.
2007 SIDEWALK PROGRAM
Motion to authorize bid for 2007 Sidewalk Removal&Replacement Program.
2007 BIKE PATH PROGRAM
Motion to authorize bid for 2007 Bike Path&Parking Lot Improvements Program.
PROCLAMATION—SEXUAL ASSAULT AWARENESS
Motion to declare April as Sexual Assault Awareness Month.
PROCLAMATION—CRIME VICTIM AWARENESS
Motion to declare the week of April 22-28,2007 as National Crime Victims'week.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2007-9—BUSCH/DEERFIELD PARKWAY
Mr.Brinun presented opening comments and reviewed the proposed ordinance, details of which are contained in
the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Mr. Raysa noted the revised Exhibit C-1,with the date 03-02-07A noted at the bottom;a revised Exhibit A with
a date of 03/19/07 noted on the document;and the correct square footage noted on Exhibit A of 71,314 square
feet. Both of these exhibits have been authorized by the purchaser's attorney to be inserted into the contract
before the Board.
Staff then answered questions from Trustees.
Moved by Braiman,seconded by Glover,to pass Ordinance#2007-9,directing the sale of real estate located at
Busch and Deerfield Parkway, in accordance with the memo and documentation presented to the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2007-12—FISCAL 2007 BUDGET
Moved by Trilling,seconded by Berman,to pass Resolution#2007-12, adopting the Fiscal 2007(May 1,2007
through December 31,2007)Budget for the Village of Buffalo Grove,details of which are contained in the
Village Board Meeting Agenda Item Overview prepared by Mr.Anderson.
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In answer to a question from Trustee Braiman,Mr.Brimm confirmed that all questions raised by the Board at the
last meeting have been addressed.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
POLICE VEHICLES DIGITAL MOBILE VIDEO
Moved by Rubin,seconded by Berman,to approve request for acceptance of lowest qualified bid from L-3
Communications,Mobile-Vision,Inc. for the Digital Mobile Video System for Police Vehicles.
Commander Husak reviewed this issue, details of which are contained in the Village Board Meeting Agenda
Item Overview that he prepared,after which he answered questions from Trustees. Commander Husak then
reviewed the benefits of this system for the audience.
Trustees Rubin and Berman both approved an amendment to the motion to add"in an amount not to exceed
$164,799.05".
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
CENTRAL GARAGE FLEET VEHICLES
Mr. Brimm reviewed the request to waive bidding and purchase central garage fleet vehicles,details of which are
contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Whalen.
Mr.Brimm confirmed that this is a normal replacement purchase,and that the dollars are in the Central Garage
Fund,and the reason for the bid waiver is that the vehicles can be acquired through cooperative purchasing
programs.
Moved by Braiman, seconded by Kahn,to authorize purchase with bid waiver for Central Garage fleet vehicles,
in accordance with the memorandum before the Board. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
FIRE STATION ALERTING UPGRADES
Moved by Rubin, seconded by Braiman,to award bid to db Integrated Systems for the Fire Station Alerting
Upgrades Stations 25,26,and 27,including Fire Administration Building,in an amount not to exceed
$59,411.32.
Mr.Brimm summarized the proposed project,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Deputy Chief Pearson. Staff then answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
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PARKING—900 DEERFIELD PARKWAY
Mike Klonoski,President of I-57 McKinley Limited Partnership,reviewed their request for Plan Commission
referral.
Moved by Braiman, seconded by Berman,to refer I-57 McKinley Ltd.,Preliminary Plan for proposed parking
lot expansion,900 Deerfield Parkway,to the Plan Commission for review.
Mr.Klonoski then answered questions from the Board.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
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VENTRELLA/SANTUCCI PROPERTY
Ken Kuchler,Single Site Solutions,on behalf of the petitioner,presented a brief overview of the project to the
Board,noting that they are asking for a referral to the Plan Commission.
Peter Uliasz,OKW Architects,reviewed the Site Plan and the Landscape Plan for the property.
Michael Caldwell,Marchris Engineering,reviewed the engineering concepts for the site.
Trustee Braiman confirmed with Mr. Kuchler that the petitioner will provide the Trust documentation to the
Village. Trustee Braiman is concerned with the phasing,and he does not like the phasing that has been created;
he does like the architecture in the proposed retail area,but that is in phase four,and he has a concern that will
not be built;he wants this project to move forward,but he needs assurances that the Village will in fact get what
they are seeking. Trustee Braiman stated that he will refer this to the Plan Commission with certain conditions,
and he suggests that the Board allow the developer to go through the process,but before one permit is issued,the
Village has to see concrete evidence and signed leases from a number of different restaurants,retailers,etc.
Mr.Kuchler stated that they just want to see the process start as they are negotiating with different tenants for the
property.
President Hartstein noted that this is the front door to the Village of Buffalo Grove,and it is has to be something
of which the Village can be proud.
Trustee Berman noted that he strongly supports the concept of a mixed use development on these parcels;he
wants to see a plan that works both for the community and the developer;he wants to see this succeed.
However,he believes there are serious flaws with this proposal,and he is disappointed;he does not see creativity
or amenities in the plan,and he does not see any concrete assurances of uses and amenities that will be beneficial
to the community; the phasing is completely unacceptable. Trustee Berman wants to see this project done,but
the developer needs to be more concrete and more upfront as to where the long-term aspects of this development
are going to head. Trustee Berman stated that he would not vote for this if it came back to the Board, and
therefore,he cannot vote to refer it to the Plan Commission.
Trustee Kahn stated that the path being taken is a good one,although he is also concerned about the phasing;he
would like the Board to look at this with open minds and fresh eyes,and he believes that this can be a feasible
plan.
Trustee Trilling agrees with Trustees Braiman and Berman;he believes there are too many details missing.
Trustee Glover agrees with the rest of the Board with regard to the phasing,which is definitely not to the
advantage of the Village; the majority of the restaurant and retail use is in phase four,and it should be moved up
to phase two;anything that is non-retail and non-restaurant should go into phases three and four because that is
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the only way that the Village can be relatively sure that we will get what is promised; she agrees with Trustee
Braiman that there should not be a permit issued until leases are in place for retail and restaurant uses;she is
willing to send this plan to the Plan Commission,but it needs to be much different when it comes back if she is
to approve it.
Moved by Berman,seconded by Kahn,to refer the Ventrella/Santucci property,northwest and southwest corners
of Deerfield Parkway and Milwaukee Avenue,proposed commercial development in the B-3 and Office&
Research Districts,to the Plan Commission for review,in accordance with the materials included in tonight's
packet.
Trustee Braiman asked that they look at more amenities and something of a gathering place in the center where
people can gather and enjoy the surroundings;he wants to see a good, solid, first-class project. The Board does
not want to discourage retail and restaurants,but he wants the developer to remember that he will not agree to
final approval unless there are assurances that there will be retail and restaurant uses rather than just a bank and a
drug store.
Mr.Kuchler answered several questions from Trustee Trilling,and he assured the Board that they also want it to
be a development of which both the developer and the Village can be proud.
Upon roll call,Trustees voted as follows:
AYES: 4—Braiman,Glover,Kahn,President Hartstein*
NAYS: 3—Berman,Trilling,Rubin
Motion declared carried.
*President Hartstein stated that he is casting an affirmative vote in the interest of moving the process forward,
but he is in no way committed to the project without significant, meaningful change and tangible benefits.
EXECUTIVE MEETING
Moved by Berman, seconded by Berman,to move to Executive Meeting to discuss Personnel. Upon roll call,
Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 9:30 P.M.until 10:53 P.M.
ADJOURNMENT
Moved by Braiman, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 10:55 P.M.
1 l `lam•`,)„ta•
J Sirabian,Village Clerk
APPROVED BY ME THIS 9th DAY OF April ,2007
Village President