2007-02-20 - Village Board Regular Meeting - Minutes 11832
02/20/2007
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE
BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50
RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON 118TUESDAY,FEBRUARY 20,2007
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman, Glover,Berman,Kahn,
Trilling, and Rubin.
Also present were: William Brimm,Village Manager: William Raysa,Village Attorney; Ghida Neukirch,
Deputy Village Manager;Scott Anderson,Director of Finance;Ed Schar,Director of Building;Gregory Boysen,
Director of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;and Joseph
Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Braiman,seconded by Berman,to approve the minutes of the February 5,2007 Regular Meeting.
Upon roll,Trustees voted as follows:
AYES: 4—Braiman,Berman,Trilling,President Hartstein
NAYS: 0- None
ABSTAIN: 3—Glover,Kahn,Rubin
Motion declared carried.
WARRANT#1067
Mr.Tenerelli read Warrant#1067. Moved by Glover, seconded by Berman,to approve Warrant#1067 in the
amount of$1,572,730.01,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein appointed Trustee Glover as the Village Board liaison to the Buffalo Grove Days
Committee. Moved by Braiman, seconded by Berman,to concur with President Hartstein's appointment. Upon
voice vote,the motion was unanimously declared carried,
President Hartstein noted that,at a recent Northwest Municipal Conference,the Village was presented with a
bronze award from the Clean Air Counts campaign,which promotes reduction of the ozone in the Chicago
region.
Trustee Braiman asked that staff prepare a report for the Board to assess what further steps can be taken in the
future to achieve even higher goals.
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VILLAGE MANAGER'S REPORT
Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of January,
2007;there were no questions on this report.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not on the agenda;there were
none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;it was requested that Item XI,A.be removed from the
Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda.
Moved by Kahn,seconded by Berman,to approve the Consent Agenda.
RESOLUTION#2007-2-SURETY BOND
Motion to approve a resolution that will serve as a Surety Bond when permits are requested by the Village of
Buffalo Grove to do work in the state right-of-way. Such resolution shall be valid for the calendar years 2007
and 2008.
RESOLUTION#2007-3-POLICE COMMENDATION
Motion to approve a resolution commending Sergeant Robert E.Leake Jr. for service to the Village of Buffalo
Grove 1978-2007.
RESOLUTION#2007-4-POLICE COMMENDATION
Motion to approve a resolution commending Commander Michael Soucy for service to the Village of Buffalo
Grove, 1976-2006.
FIRE STATIONS#25,26,27
Motion to approve a request for authorization to bid station alerting upgrade.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2007-7—MANCHESTER
President Hartstein recused himself from discussions regarding Manchester based upon his previous
representation of the parties involved.
Trustee Braiman led the meeting as Temporary Chairman from this point forward.
Mrs.Neukirch presented a background on the proposed ordinance,as well as staff recommendations;details of
this proposal are contained in the Village Board Meeting Agenda Item Overview the she prepared.
In response to a request from Temporary Chairman Braiman,Mr.Raysa noted that he will include language
granting a lien for failure to pay within a timely fashion.
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Mr.Raysa confirmed that he is satisfied with the language to protect the Village.
Staff proceeded to answer questions from the Board.
Moved by Trilling,seconded by Kahn,to pass Ordinance#2007-7,approving an agreement between the Village
of Buffalo Grove,Manchester Villas Homeowners Association,Manchester Greens Condominium Association,
Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium
Association,with the changes to be made by Mr.Raysa.
Upon roll call,Trustees voted as follows:
,,/ AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
A representative from Manchester thanked everyone involved in getting this agreement to a point where it is
acceptable to all parties.
PRESTIGE LEASING
Mr.Brimm briefly reviewed the proposed ordinance.
John Schiess,architect for the developer,reviewed the design changes that were made to the plan since the last
meeting;he then answered questions from the Board.
Temporary Chairman Braiman briefly reviewed the history of this development to date.
Frank Sears, 50 Lake Boulevard,spoke for the Cambridge-on-the-Lake homeowners' association;he noted that
the developer built something other than what was approved
Moved by Berman,seconded by Kahn,to approve Ordinance#2007-8,Amendment of Special Use concerning
exterior building appearance,Prestige Leasing, 88 Dundee Road,in accordance with the memo included in the
packet,the draft ordinance dated February 14,2007,and the particular renderings which are denominated as
SK3.5, SK3.6, SK3.7 and SK3.8 for appearance.
Mr. Schiess answered further questions from the Board.
Temporary Chairman Braiman stated that he is disappointed because he was under the impression that it would
be a curved roof,but in SK3.5,it almost looks angular;he is concerned with the fact that this was not built
according to plan,and based upon that,he will not be voting in favor of the plan.
Trustee Berman stated that he is also very disappointed;staff tries very hard to encourage and welcome new
business to the Village,but the developer has made it very difficult to do that in this case;this building is not as
attractive as the building that was approved. Trustee Berman asked Mr. Schiess what the cost would be to put
the roof line back the way it was initially.
Mr. Schiess noted that he is the architect and speaks for the developer;he gave no direction on field activities;
the permit drawings that were submitted were compliant with the drawings approved by the Board;the variance
comes after the permit was issued.
Trustee Berman stated that the developer should be present to explain how it is that this project went from an
drawing to a changed building,b assin the architect,and bypassing the Village and bypassing the
approved dr g g bypassing
Board.
Mr. Schiess stated that the cost to re-do the roof with the curvature that was proposed would be in the range of
$12,000 to$18,000.
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Trustee Berman noted that the stucco and presentation in the front of the building has declined;he is very
disappointed in the way this has come about;he does not want to drive a business out of town,but he does want
to be sure that the business is conducting business above board,on the level,and in accordance with their
representations to the community.
Trustee Trilling agrees with Trustee Berman;he would never build something that was not approved by a
municipality;he will not be voting in favor of this proposal;he wants the developer to go back and design the
structure to meet the objectives of the original design.
Trustee Kahn agrees with all of the comments made so far;what he is most bothered by is the total lack of regard
for the people that have spent much time to come up with something that was amenable to everyone;because of
this lack of regard,he will not be voting in favor of the plan,however, if the client will live up to what was
originally approved and make something that is attractive in appearance and structurally sound,he would be able
to support it.
Trustee Glover stated that she agrees with what has been said,but she stated that before she would even look at
this again,the client needs to be present at a meeting;there is a breakdown in communication;there is not only
total disregard for residents affected,but also total disregard for the corporate authorities,and for our ordinances;
she will not vote in favor this tonight;she is willing to have the developer work with staff,but the developer
must be present at a Board Meeting.
Moved by Berman,seconded by Glover,to defer action on Prestige Leasing until the March 19,2007 Regular
Board Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0 None
Motion declared carried.
PRESTIGE LEASING—SIGN CODE
Frank Sears,representing Cambridge-on-the-Lake,commented on the sign,and stated that the developer is
proposing something other that what was approved,and urged the Board to deny the request.
Moved by Kahn, seconded by Berman,to defer action of an ordinance granting certain variations from Sections
14.20.030 and 14.20.070 of the Buffalo Grove Sign Code for Prestige Leasing,88 E.Dundee Road,until the
March 19,2007 Regular meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2007-5-LINDEN AVENUE LIFT STATION
Mr.Brimm reviewed this issue,details of which are contained in the Village Board Meeting Agenda Item
Overview that he prepared.
Moved by Trilling,seconded by Berman,to pass Resolution#2007-5,approving an Engineering Services
Agreement for the Linden Avenue Lift Station Generator and Station Replacement.
Temporary Chairman Braiman reviewed his concerns;he does believe that the engineering firm does very high
quality work;he was concerned that the Board was not getting timely information;this needs to be in CIP;he is
concerned with the number of bid waivers;and he will be voting against it.
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Upon roll call,Trustees voted as follows:
AYES: 4—Glover,Berman,Kahn,Trilling
NAYS: 2—Braiman,Rubin
Motion declared carried.
Mr.Brimm stated that staff does not take purchasing and bidding lightly,and is aware that bid waivers are a
privilege,and documents will be created to substantiate the need for bid waivers when they are requested.
RESOLUTION#2007-6-DEERFIELD PARKWAY
Moved by Trilling, seconded by Kahn,approving an Agreement Amendment for Construction Engineering
Services related to the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Boysen,after which Mr.Brimm and Mr.Boysen answered questions
from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2007-7-2007 CONTRACTUAL STREET MAINTENANCE
Moved by Trilling,seconded by Berman,to pass Resolution#2007-7,approving an agreement for Construction
Engineering Services for the 2007 Villagewide Contractual Street Maintenance project.
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Kuenkler,after which he answered questions from the Board.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
RESOLUTION#2007-8-CLEAN AIR COUNTS
Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting
Agenda Item Overview.
In answer to a question from Trustee Berman,Mr.Brimm confirmed that the Village is obligated only to provide
information and promote the programs of the Clean Air Counts initiative; it also gives Buffalo Grove the
opportunity to obtain various grants. There is no cost to join,and neither the Village nor the residents are
obligated to spend any dollars.
Moved by Kahn,seconded by Glover,to pass Resolution#2007-8,supporting membership to the Clean Air
Counts Program for the Village of Buffalo Grove. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
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2007 CONTRACTUAL STREET MAINTENANCE
Moved by Trilling,seconded by Kahn,to award bid for Calendar 2007 Villagewide Contractual Street
Maintenance Program(Peter Baker&Son Company).
Staff confirmed that there will be a presentation on Channel 6 to inform residents of the work to be done.
Upon roll call,Trustees voted as follows:
l , AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
�•,/ NAYS: 0—None
Motion declared carried.
SANITARY&STORM TELEVISING PROJECT
Moved by Trilling,seconded by Kahn,to award bid for the FY 2006-2007 Sanitary&Storm Televising Project.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ADJOURNMENT
Moved by Kahn,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 9:10 P.M.
Janet irabian,Village Clerk
APPROVED BY ME THIS 5th DAY OF March ,2007
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Village President