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2007-02-20 - Village Board Regular Meeting - Minutes 11832 02/20/2007 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON 118TUESDAY,FEBRUARY 20,2007 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman, Glover,Berman,Kahn, Trilling, and Rubin. Also present were: William Brimm,Village Manager: William Raysa,Village Attorney; Ghida Neukirch, Deputy Village Manager;Scott Anderson,Director of Finance;Ed Schar,Director of Building;Gregory Boysen, Director of Public Works;Richard Kuenkler,Village Engineer;Robert Pfeil,Village Planner;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Berman,to approve the minutes of the February 5,2007 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein NAYS: 0- None ABSTAIN: 3—Glover,Kahn,Rubin Motion declared carried. WARRANT#1067 Mr.Tenerelli read Warrant#1067. Moved by Glover, seconded by Berman,to approve Warrant#1067 in the amount of$1,572,730.01,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein appointed Trustee Glover as the Village Board liaison to the Buffalo Grove Days Committee. Moved by Braiman, seconded by Berman,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried, President Hartstein noted that,at a recent Northwest Municipal Conference,the Village was presented with a bronze award from the Clean Air Counts campaign,which promotes reduction of the ozone in the Chicago region. Trustee Braiman asked that staff prepare a report for the Board to assess what further steps can be taken in the future to achieve even higher goals. II ICI I I 'I i I i , I I i i 11833 02/20/2007 VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal and posting of the Monthly Management Report for the month of January, 2007;there were no questions on this report. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;it was requested that Item XI,A.be removed from the Consent Agenda. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Kahn,seconded by Berman,to approve the Consent Agenda. RESOLUTION#2007-2-SURETY BOND Motion to approve a resolution that will serve as a Surety Bond when permits are requested by the Village of Buffalo Grove to do work in the state right-of-way. Such resolution shall be valid for the calendar years 2007 and 2008. RESOLUTION#2007-3-POLICE COMMENDATION Motion to approve a resolution commending Sergeant Robert E.Leake Jr. for service to the Village of Buffalo Grove 1978-2007. RESOLUTION#2007-4-POLICE COMMENDATION Motion to approve a resolution commending Commander Michael Soucy for service to the Village of Buffalo Grove, 1976-2006. FIRE STATIONS#25,26,27 Motion to approve a request for authorization to bid station alerting upgrade. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2007-7—MANCHESTER President Hartstein recused himself from discussions regarding Manchester based upon his previous representation of the parties involved. Trustee Braiman led the meeting as Temporary Chairman from this point forward. Mrs.Neukirch presented a background on the proposed ordinance,as well as staff recommendations;details of this proposal are contained in the Village Board Meeting Agenda Item Overview the she prepared. In response to a request from Temporary Chairman Braiman,Mr.Raysa noted that he will include language granting a lien for failure to pay within a timely fashion. 11834 02/20/2007 Mr.Raysa confirmed that he is satisfied with the language to protect the Village. Staff proceeded to answer questions from the Board. Moved by Trilling,seconded by Kahn,to pass Ordinance#2007-7,approving an agreement between the Village of Buffalo Grove,Manchester Villas Homeowners Association,Manchester Greens Condominium Association, Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association,with the changes to be made by Mr.Raysa. Upon roll call,Trustees voted as follows: ,,/ AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. A representative from Manchester thanked everyone involved in getting this agreement to a point where it is acceptable to all parties. PRESTIGE LEASING Mr.Brimm briefly reviewed the proposed ordinance. John Schiess,architect for the developer,reviewed the design changes that were made to the plan since the last meeting;he then answered questions from the Board. Temporary Chairman Braiman briefly reviewed the history of this development to date. Frank Sears, 50 Lake Boulevard,spoke for the Cambridge-on-the-Lake homeowners' association;he noted that the developer built something other than what was approved Moved by Berman,seconded by Kahn,to approve Ordinance#2007-8,Amendment of Special Use concerning exterior building appearance,Prestige Leasing, 88 Dundee Road,in accordance with the memo included in the packet,the draft ordinance dated February 14,2007,and the particular renderings which are denominated as SK3.5, SK3.6, SK3.7 and SK3.8 for appearance. Mr. Schiess answered further questions from the Board. Temporary Chairman Braiman stated that he is disappointed because he was under the impression that it would be a curved roof,but in SK3.5,it almost looks angular;he is concerned with the fact that this was not built according to plan,and based upon that,he will not be voting in favor of the plan. Trustee Berman stated that he is also very disappointed;staff tries very hard to encourage and welcome new business to the Village,but the developer has made it very difficult to do that in this case;this building is not as attractive as the building that was approved. Trustee Berman asked Mr. Schiess what the cost would be to put the roof line back the way it was initially. Mr. Schiess noted that he is the architect and speaks for the developer;he gave no direction on field activities; the permit drawings that were submitted were compliant with the drawings approved by the Board;the variance comes after the permit was issued. Trustee Berman stated that the developer should be present to explain how it is that this project went from an drawing to a changed building,b assin the architect,and bypassing the Village and bypassing the approved dr g g bypassing Board. Mr. Schiess stated that the cost to re-do the roof with the curvature that was proposed would be in the range of $12,000 to$18,000. 111835 02/20/2007 Trustee Berman noted that the stucco and presentation in the front of the building has declined;he is very disappointed in the way this has come about;he does not want to drive a business out of town,but he does want to be sure that the business is conducting business above board,on the level,and in accordance with their representations to the community. Trustee Trilling agrees with Trustee Berman;he would never build something that was not approved by a municipality;he will not be voting in favor of this proposal;he wants the developer to go back and design the structure to meet the objectives of the original design. Trustee Kahn agrees with all of the comments made so far;what he is most bothered by is the total lack of regard for the people that have spent much time to come up with something that was amenable to everyone;because of this lack of regard,he will not be voting in favor of the plan,however, if the client will live up to what was originally approved and make something that is attractive in appearance and structurally sound,he would be able to support it. Trustee Glover stated that she agrees with what has been said,but she stated that before she would even look at this again,the client needs to be present at a meeting;there is a breakdown in communication;there is not only total disregard for residents affected,but also total disregard for the corporate authorities,and for our ordinances; she will not vote in favor this tonight;she is willing to have the developer work with staff,but the developer must be present at a Board Meeting. Moved by Berman,seconded by Glover,to defer action on Prestige Leasing until the March 19,2007 Regular Board Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0 None Motion declared carried. PRESTIGE LEASING—SIGN CODE Frank Sears,representing Cambridge-on-the-Lake,commented on the sign,and stated that the developer is proposing something other that what was approved,and urged the Board to deny the request. Moved by Kahn, seconded by Berman,to defer action of an ordinance granting certain variations from Sections 14.20.030 and 14.20.070 of the Buffalo Grove Sign Code for Prestige Leasing,88 E.Dundee Road,until the March 19,2007 Regular meeting. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. RESOLUTION#2007-5-LINDEN AVENUE LIFT STATION Mr.Brimm reviewed this issue,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Moved by Trilling,seconded by Berman,to pass Resolution#2007-5,approving an Engineering Services Agreement for the Linden Avenue Lift Station Generator and Station Replacement. Temporary Chairman Braiman reviewed his concerns;he does believe that the engineering firm does very high quality work;he was concerned that the Board was not getting timely information;this needs to be in CIP;he is concerned with the number of bid waivers;and he will be voting against it. 11836 02/20/2007 Upon roll call,Trustees voted as follows: AYES: 4—Glover,Berman,Kahn,Trilling NAYS: 2—Braiman,Rubin Motion declared carried. Mr.Brimm stated that staff does not take purchasing and bidding lightly,and is aware that bid waivers are a privilege,and documents will be created to substantiate the need for bid waivers when they are requested. RESOLUTION#2007-6-DEERFIELD PARKWAY Moved by Trilling, seconded by Kahn,approving an Agreement Amendment for Construction Engineering Services related to the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement. Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen,after which Mr.Brimm and Mr.Boysen answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. RESOLUTION#2007-7-2007 CONTRACTUAL STREET MAINTENANCE Moved by Trilling,seconded by Berman,to pass Resolution#2007-7,approving an agreement for Construction Engineering Services for the 2007 Villagewide Contractual Street Maintenance project. Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. RESOLUTION#2007-8-CLEAN AIR COUNTS Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview. In answer to a question from Trustee Berman,Mr.Brimm confirmed that the Village is obligated only to provide information and promote the programs of the Clean Air Counts initiative; it also gives Buffalo Grove the opportunity to obtain various grants. There is no cost to join,and neither the Village nor the residents are obligated to spend any dollars. Moved by Kahn,seconded by Glover,to pass Resolution#2007-8,supporting membership to the Clean Air Counts Program for the Village of Buffalo Grove. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 11837 02/20/2007 2007 CONTRACTUAL STREET MAINTENANCE Moved by Trilling,seconded by Kahn,to award bid for Calendar 2007 Villagewide Contractual Street Maintenance Program(Peter Baker&Son Company). Staff confirmed that there will be a presentation on Channel 6 to inform residents of the work to be done. Upon roll call,Trustees voted as follows: l , AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin �•,/ NAYS: 0—None Motion declared carried. SANITARY&STORM TELEVISING PROJECT Moved by Trilling,seconded by Kahn,to award bid for the FY 2006-2007 Sanitary&Storm Televising Project. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Kahn,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 9:10 P.M. Janet irabian,Village Clerk APPROVED BY ME THIS 5th DAY OF March ,2007 4 &# c Village President