2007-01-22 - Village Board Regular Meeting - Minutes 11821
01/22/2007
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 22,2007
CALL TO ORDER
President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling
and Rubin.
Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,
Deputy Village Manager; Scott Anderson,Director of Finance;Robert Giddens,MIS Director;Ed Schar,
Director of Building&Zoning; Gregory Boysen,Director of Public Works;Robert Pfeil, Village Planner;
Joseph Tenerelli,Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover, seconded by Kahn,to approve the minutes of the January 8,2007 Regular Meeting.Upon
roll,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
WARRANT#1065
Mr. Tenerelli read Warrant#1065. Moved by Glover,seconded by Braiman,to approve Warrant#1065 in the
{ amount of$2,191,218.64,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Hartstein noted that the Village of Buffalo Grove joins the rest of the Chicago area in congratulating
the Chicago Bears on winning the National Football Conference Championship,and wish them continued
success in the Super Bowl on February 4t.
President Hartstein reported on a recent meeting with Village representatives,IDOT representatives, and
business owners regarding the construction on Route 22. IDOT has promised that they will do what they can to
have the contractor move forward as quickly as possible. The contractor was granted an extension until June for
`./ final completion,but it is hoped that the road will be substantially completed in both directions before that time.
President Hartstein noted that all of the businesses along Route 22 are open, and he urged and encouraged
everyone to patronize the businesses on Route 22 as often as possible.
President Hartstein made the following appointments to the Buffalo Grove Days Committee for terms to expire
12/31/07: J.V. Springman Chair,Paulette Greenberg,Chair; Steve Antman,David Besser,Ken Carothers,
Sandi Carothers,Ed Conkle,Barbara Czipo,Karen Danenberg,Ron Greco,Lori Hackett,Ron Hackett,Allan
Hoffman,Howard Hoffman,Debra Jess,Penni Jess,Ron Jess,Arlene Kozemzak,Ken Lazar,Betty Lou Manso,
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Adam Moodhe,Mary Moodhe, Sanjay Nahar,Hal Norman,Rhonda Norman,Dan Olbur,Jim Pawlak,Joan
Pawlak,Chuck Posniak,Steve Schultz,Pam Soracco,Mury Sprung,Joe Tenerelli,Maureen Welborn.
Moved by Glover, seconded by Braiman,to concur with President Hartstein's appointments. Upon voice vote,
the motion was unanimously declared carried.
President Hartstein presented the Calendar 2007 Goals,Task and Measures for the Village Board and staff.
The purpose of setting goals is to direct work priorities in a way that is specific and linked to organizational
objectives as they are established from time to time. The consideration of meaningful,measurable and
reportable Tasks and Measures are critical to goal execution and accountability.
TRUSTEE REPORTS
The Village Clerk noted that candidates are now circulating petitions to secure a place on the ballot for the April
17,2007 Municipal Election. The positions that are open are Village President,Village Clerk, and three Trustee
seats.
The Village Clerk noted that the next meeting for the 50`h Anniversary Committee will be held on February 1,
2007. The Committee is asking residents for pictures of the Village throughout the years,as well as histories of
the inceptions of religious institutions,schools,and civic organizations.
VILLAGE MANAGER'S REPORT
Mr. Brimm noted the submittal and posting of the Monthly Management Report for the month of December,
2006;there were no questions on this report.
CHICAGO PIONEERS
President Hartstein briefly reviewed the history of the Chicago Pioneers,the first female under-14 baseball team
from the United States to capture an International championship. President Hartstein then recognized each of the
girls and presented them with an award from the Village.
Jeff Horwitz,representing the team,thanked the both the Village staff and businesses that supported the team,
and noted how much they appreciate the honor that is being afforded to the team tonight.
EMERGENCY OPERATIONS PLAN
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Kevin Joyce,representing the Cook County Sheriff's Department,reviewed the recognition from the Cook
County Sheriff's Emergency Management Agency, and presented a plaque to the Village.
Mr. Giddens summarized the work that went into this project and credited Susan Levy for working together with
all departments to pull the plan together.
SPECIAL OLYMPICS
Trustee Rubin noted that it is a great honor for the Village to support Special Olympics, and he commended
Chief Balinski for his continuing support,
Chief Balinski appreciates the accolades given to the Department,and noted that this year the Buffalo Grove
Police Department is#1 in suburban fund-raising,and in the entire state,behind only the State Police and the
Chicago Police Department.
Doug Schneider,President of Special Olympics in Illinois,thanked the Buffalo Grove Police Depaitnient for
their continued support of the program.
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Christine Maxwell,a Special Olympian and Global Ambassador,thanked the Village for their continued
generous support of Special Olympics and reviewed what Special Olympics has meant to her over the years.
Christine then presented a recognition and medal on behalf of all the athletes for the outstanding efforts of the
Buffalo Grove Police Depattiiient. Chief Balinski presented a check for$39,500 to Christine from the
Depai tinent.
President Hartstein congratulated Christine and all of the Special Olympians,and applauded the Buffalo Grove
Police Department for their support of this worthwhile project.
PUBIC HEARING—FY 2007 APPROPRIATIONS—GOLF
At 8:09 P.M.,President Hartstein called the Public Hearing for the FY 2007 Appropriation Ordinance for the
Buffalo Grove Golf Club and Arboretum Golf Course Funds to order.
Mr.Anderson made a presentation regarding the proposed ordinance.
President Hartstein asked if there were any questions from the audience or the Board.
At 8:11 P.M.,President Hartstein continued the Public Hearing until the ordinance is considered later on in this
meeting.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience on items not on the agenda;there were
none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda, stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief
synopsis of each of the items on the Consent Agenda.
Moved by Trilling, seconded by Berman,to approve the Consent Agenda.
PANASONIC
Motion to approve Panasonic Factory Solutions Company Permit Rider.
SEWER TELEVISING PROJECT
Motion to authorize bid for the FY 2006-2007 Sanitary&Storm Sewer Televising Project.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2007-2-GOLF APPROPRIATIONS
President Hartstein again asked if there were any questions on the proposed ordinance;there were none.
President Hartstein adjourned the Public Hearing at 8:15 P.M.
Mr.Anderson summarized that this document sets the legal spending limits for both golf courses,but the
adopted budget will remain the control document. Passage of this ordinance will essentially close out the budget
cycle for 2007.
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Moved by Kahn, seconded by Berman,to pass Ordinance#2007-2,establishing appropriations for the Village of
Buffalo Grove Golf Club and Arboretum Golf Course Funds for the period January 1, 2007 through December
31,2007. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2007-3-LIQUOR CONTROLS
Moved by Trilling, seconded by Kahn,to pass Ordinance#2007-3, amending Chapter 5.20,Liquor Controls,
Class E,Ju Mong Restaurant. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
LINDEN AVENUE LIFT STATION
Moved by Trilling, seconded by Berman,to pass Resolution#2007-2, approving an Engineering Services
Agreement for the Linden Avenue Life Station Generator and Station Replacement.
Mr.Brimm reviewed this agreement,details of which are contained in the Village Board Meeting Agenda Item
Overview prepared by Mr.Boysen.
Trustee Braiman asked several questions,which were answered by staff.
Trustee Trilling had some questions and asked that this be deferred until he reviews the document in more detail.
There was discussion regarding bid waivers,and it was emphasized that the bid process must be protected.
Moved by Braiman, seconded by Berman,to defer action on this item until later on in the meeting. Upon voice
vote,the motion was unanimously declared carried.
GPS SYSTEM
Trustee Kahn reviewed the bids that were received,details of which are contained in the Village Board Meeting
Agenda Item Overview prepared by Mr.Molinaro.
Moved by Kahn,seconded by Berman,to award bid to UPLink for a GPS System for Arboretum Golf Course
Power Golf Cars,in accordance with the memorandum dated
January 22,2007.
Geoff Tollefson answered questions from the Board
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman, Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
PRESTIGE AUTO LEASING
President Hartstein noted that he has represented the petitioner legally in the past,and because of that,will
recuse himself from participation in this topic. Trustee Braiman then Mr.Brimm reviewed the issues related to
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the modifications to the exterior elevations previously approve by ordinance,details of which are contained in
the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil.
Temporary Chairman Braiman clarified for the audience that the ART Team is the Appearance Review Team
and is made up of representatives from Village staff and Plan Commissioners.
John Schiess,architect for the developer,made a presentation reviewing the request of the developer to seek an
amendment to the approved exterior elevations that were presented as the time the development was approved;
he displayed renderings of the proposal,and noted that the developer is asking the Board to accept the
recommendation of the Appearance Review Team. Mr. Schiess then answered questions from he Board.
Temporary Chairman Braiman reminded he Board that the ART unanimously recommended approval of the
proposal.
Trustee Berman said he would move to approve the ART recommendations related to the modification of
exterior building elevations as contained in the 1/22/07 memorandum, subject to the petitioner providing to the
Board,prior to approval at the next meeting,an elevation depicting a softened curvature of the roof of the south
elevation,more akin to the previously approved south elevation than the one that is proposed at this time.
Trustee Kahn seconded the motion.
In response to Mr. Raysa,Mr. Schiess said they will be presenting the sign to another hearing body,therefore,
neither the sign nor the pole are a part of the package tonight.
Upon roll call,Trustees voted as follows:
AYES: 6--Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
POLICE VEHICLES
President Hartstein returned to the meeting at this time.
Moved by Rubin,seconded by Braiman,to authorize bid for Digital Mobile Video System for Police Vehicles,
details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Commander
Steve Husak.
Trustee Berman noted that this is a well supported request, and he believes there is a need to upgrade the
equipment.
Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling, Rubin
NAYS: 0—None
Motion declared carried.
HOLMATRO RESCUE TOOL
Chief Sashko reviewed the request for this equipment, and explained the reason that the bid waiver is warranted,
details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared.
Appreciation was expressed to Chief Sashko and Deputy Chief Ciecko for the thorough explanation regarding
the rationale for the bid waiver. Chief Sashko then answered questions from the Board.
Moved by Rubin, seconded by Berman,to waive bids and purchase the Holmatro Rescue Tool(Jaws of Life),
noting the memorandum dated January 17,2007 contained in the Board packets. Upon roll call,Trustees voted
as follows:
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AYES: 6-Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0-None
Motion declared carried.
GOLF&SPORTS CENTER DOME
Mr.Brimm summarized the request of the Park District regarding the Golf&Sports Center Dome.
Mike Rylko noted that the golf dome is rated#1 out of 150 golf domes in the country;he reviewed the request of
the Park District regarding keeping the dome inflated year-round,and also to lengthen the season and increase
the hours;details of Mr.Rylko's presentation are contained in the Village Board Meeting Agenda Item
Overview.
Moved by Braiman,seconded by Berman,to refer the Buffalo Grove Park District Golf&Sports Center Dome,
801 McHenry Road,request for extension of the special use in the Residential Estate District,to the Plan
Commission for review.
Trustee Braiman would like to have staff thoroughly review the safety aspects if this is to be a permanent
structure rather than temporary.
Trustee Glover stated that she would like the Police Depaitinent to address any potential issues with the extended
hours.
Trustee Berman appreciates the fact that the Park District informed the Board that there have been no negative
comments received from residents,and he believes that it is important to send this issue to the Plan Commission
for an opportunity to hear public comment.
Upon roll call,Trustees voted as follows:
AYES: 6- Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0-None
Motion declared carried.
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FINE ARTS FESTIVAL
Mr.Brimm reviewed the proposed Letter of Understanding,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Staff answered questions from the Board.
Moved by Braiman,seconded by Berman,to approve a Letter of Understanding for the Buffalo Grove
Invitational Fine Art Festival,Buffalo Grove,Illinois. Upon roll call,Trustees voted as follows:
AYES: 6-Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0-None
Motion declared carried.
EXECUTIVE MEETING
Moved by Braiman,seconded by Glover,to move to Executive Meeting to discuss Sale or Lease of Real
Estate,Personnel and Pending Litigation. Upon roll call,Trustees voted as follows:
AYES: 6-Braiman,Glover,Berman,Trilling,Rubin
NAYS: 0-None
Motion declared carried.
The Board moved to Executive Meeting from 9:30 P.M.until 10:15 P.M.
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LINDEN AVENUE LIFT STATION
Moved by Trilling, seconded by Kahn, defer action approving an Engineering Services Agreement for the
Linden Avenue Lift Station Generator and Station Replacement. Upon voice vote,the motion was unanimously
declared carried.
ADJOURNMENT
Moved by Kahn, seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared
carried,and the meeting was adjourned at 10:18 P.M.
Janet 14 S'irabian,Village Clerk
APPROVED BY ME THIS 5th___DAY OF February —,2007
Village President