2009-03-23 - Village Board Regular Meeting - Minutes 12109
03/23/2009
MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE
VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 23,2009
CALL TO ORDER
The Village Clerk called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the
Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling
and Rubin.
Also present were: Ghida Neukirch,Deputy Village Manager;William Raysa,Village Attorney;Andy
Hubbartt,Assistant Village Attorney;Scott Anderson,Director of Finance;Brett Kryska,Administrative Intern;
Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Fire Chief Vavra;Deputy Fire Chief
Ciecko;Police Chief Balinski and Joseph Tenerelli,Village Treasurer.
PRESIDENT PRO TEM
Moved by Berman,seconded by Glover,to appoint Trustee Braiman as President Pro Tern for tonight's meeting.
Upon voice vote,the motion was unanimously declared carried.
APPROVAL OF MINUTES
Moved by Berman,seconded by Glover,to approve the minutes of the March 9,2009 Rescheduled Regular
Meeting. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
WARRANT#1117
Mr.Tenerelli read Warrant#1117. Moved by Glover,seconded by Trilling,to approve Warrant#1117 in the
amount of$2,228,602.38,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn*,Trilling,Rubin
NAYS: 0—None
*Trustee Kahn noted that there is a purchase from his company under the Drainage System account and he will
recuse himself from participation on that one item.
Motion declared carried.
VILLAGE PRESIDENT'S REPORT
President Pro Tern Braiman encouraged all residents to participate in Earth Hour on Saturday,March 28,2009
at 8:30 P.M.for one hour. The purpose of this event is to send a message to world leaders to take action against
global warming.
President Pro Tern Braiman read from a Proclamation declaring the month of April as Sexual Assault
Awareness Month in the Village of Buffalo Grove,and urging all citizens to commit to taking action against
rape and sexual assault.
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TRUSTEE REPORTS
Trustee Berman announced that the Buffalo Grove Symphonic Band will present their 8th Annual Spring
Concert at Stevenson High School on April 25,2009 and urged residents to attend this outstanding event.
Trustee Berman presented an update on the Route 53 advisory referendum to appear on the April 7,2009 ballot,
and he urged residents to research facts on the issue and make an informed decision.
Trustee Berman announced that the American Cancer Society Relay for Life will be held on June 12,2009 at
Buffalo Grove High School,and he urged residents to join with the students of Buffalo Grove and Stevenson
High Schools who work so hard to stage this event to fight against this disease. There are many ways to become
involved and Trustee Berman noted that further information may be obtained by contacting Village Hall.
The Village Clerk also noted that the Municipal Election will be on April 7,2009,and urged residents to attend
the candidate forum on April 1,2009 at Buffalo Grove High School,and read material regarding the
qualifications of the candidates so that they may make an informed decision as they vote for the people that will
shape the direction of the Village.
VILLAGE MANAGER'S REPORT
Mrs.Neukirch noted the submittal of the Monthly Management Report for February,2009;there were no
questions on the report.
RESOLUTION#2009-10-ROUTE 53
Trustee Berman read the proposed resolution reaffirming support for the extension of Illinois Route 53.
Moved by Berman,seconded by Kahn,to pass Resolution#2009-10,reaffirming support for the extension of
Illinois Route 53. Upon roll call,Trustees voted as follows:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
QUESTIONS FROM THE AUDIENCE
President Pro Tern Braiman asked if there were any questions from the audience on items not listed on the
agenda;there were none.
CONSENT AGENDA
President Pro Tern Braiman explained the Consent Agenda,stating that any member of the audience or the
Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk
read a brief synopsis of each of the items on the Consent Agenda.
Moved Glover, seconded by Kahn,to approve the Consent Agenda.
ORDINANCE#2009-14—SURPLUS VILLAGE PROPERTY
Motion to pass Ordinance#2009-14,authorizing the disposal of surplus Village personal property.
RESOLUTION#2009-11—VILLAGE ZONING MAP
Motion to pass Resolution#2009-11,approving the annual revision of the Official Village Zoning Map.
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RESOLUTION#2009-12—BUFFALO CREEK STREAMBANK
Motion to pass Resolution#2009-12,approving an Intergovernmental Agreement with the Lake County
Stormwater Management Commission related to Buffalo Creek Streambank Stablilization(Phase 3).
RESOLUTION#2009-13—APTAKISIC CREEK STREAMBANK
Motion to pass Resolution#2009-13,approving an Intergovernmental Agreement with the Lake County
Stormwater Management Commission related to Aptakisic Creek(Thompson Boulevard and Weiland Road)
Streambank Stablilization.
RESOLUTION#2009-14—INDIAN CREEK STREAMBANK
Motion to pass Resolution#2009-14 approving an Intergovernmental Agreement with the Lake County
Stormwater Management Commission related to Indian Creek Streambank Stablilization.
Upon roll call,Trustees voted as follows on the Consent Agenda:
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2009-15—COMPREHENSIVE PLAN
Moved by Trilling,seconded by Glover,to pass Ordinance#2009-15,approving the Comprehensive Plan,
depicting Map 15B as revised dated 3/13/2009.
President Pro Tem Braiman commented on the three options discussed previously for the Didier Farms parcel,
and he reviewed his discussion with Park District personnel today.
Upon roll call,Trustees voted as follows on the motion
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
ORDINANCE#2009-16—BRANDYWYN LANE
Moved by Berman,seconded by Glover,to pass Ordinance#2009-16,amending Title 10 of the Village of
Buffalo Grove Municipal Code,designation of No Stopping,Standing or Parking on both sides of Brandywyn
Lane in the area of Meridian School.
Mrs.Neukirch stated that staff has reviewed the proposed plan with School District 102 and they concur with the
parking restriction as well as the proposed school route plan and staff recommends approval.
Trustee Berman expressed support for the ordinance and appreciation to Mrs.Neukirch and staff for the long
process and negotiations put forth to bring this plan to fruition.
Mrs.Neukirch recognized Mr.Kuenkler for all of his work on the plan,as well as the Sgt.Kristiansen and the
Traffic Management Committee,residents and school district officials. The costs to be incurred as part of this
initiative will be$4,000,and the school district has agreed to pay 50%of that cost.
In response to a request from President Pro Tern Braiman,Mrs.Neukirch reviewed the responsibilities of the
Traffic Management Committee.
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Upon roll call,Trustees voted as follows on the motion
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
FIREARMS RANGE IMPROVEMENTS
Mrs.Neukirch introduced and reviewed the proposal,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Chief Balinski.
�•/ Chief Balinski thanked the Board for their support of this proposal and presented an overview of the value that
the firearms range provides to the Police Department,as well as the value of proceeding with the proposed
project and the cost impact to the Village. Staff had budgeted$60,000 for this project,and they are pleased to
present a proposed expenditure of$50,100. The Chief and officers then answered several questions from the
Board.
Moved by Rubin,seconded by Berman,to award contract for Firearms Range Improvements to Action Target in
the amount of$50,100 in accordance with the memorandum presented to the Board.
In answer to a question from President Pro Tem Brannan,Chief Balinski stated that this will give us 100%
compliance for being rifle rated.
President Pro Tern Brannan stated that he would urge all residents to attend the Citizen's Academy—it is a
wonderful experience.
Upon roll call,Trustees voted as follows on the motion
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
REPLACEMENT FIRE SERVICE VEHICLES
Mrs.Neukirch introduced and reviewed the proposal,details of which are contained in the Village Board
Meeting Agenda Item Overview prepared by Mr.Whalen.
Moved by Berman,seconded by Trilling,to authorize bid waiver and purchase of a two replacement Fire Service
Vehicles through the State of Illinois Department of Central Management Services in an amount not to exceed
$34,445.00.
President Pro Tem Braiman has a concern with the purchase of two new vehicles,and suggested keeping the
Focus and just purchase the Impala at this point in time.
Discussion ensued with regard to the suggestion of limiting the purchase to one vehicle this year,with the
emphasis focusing on possible increased maintenance costs and lower resale value.
Trustees Berman and Trilling amended the motion to approve the purchase of only one unit,the 2009 Impala
#401904 in accordance with the information contained in the staff memorandum.
Upon roll call,Trustees voted as follows on the amended motion
AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin
NAYS: 0—None
Motion declared carried.
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INTER-TRACK PARTNERS LLC
Moved by Trilling,seconded by Berman,to refer Inter-Track Partners LLC proposal to establish off-track
betting facility at Adam's Ribs&Ale House,301 N.Milwaukee Avenue to the Plan Commission for review.
Mrs.Neukirch briefly reviewed the proposal and introduced Bob Bilocerkowycz,President of Inter-Track
Partners,LLC,Cy Sadeghi and Michael Arab of Adam's Ribs&Ale House.
Mr.Bilocerkowycz made a presentation to the Board,details of which are contained in the Village Board
` l Meeting Agenda Item Overview prepared by Mrs.Neukirch.
Mrs.Neukirch stated that the establishment would be required to notify the Police Department of any special
events or activities outside of the normal day-to-day operations,at which time the Police Department would
determine whether or not special duty police personnel would be required at the event. If extra personnel were
required,the business owner would be 100%responsible for those costs.
Mrs.Neukirch stated that research indicates that Police Department responses for OTB's are very minimal high-
risk incidents,and there would be no more expense to the Village than the current establishment.
Chief Balinski stated that a comprehensive and extensive review indicates that there is no real concern with
additional police presence. Also contacted were Police Chiefs from other communities,and they indicated that
the relationship with off-track betting facilities has been exceptional and very respective regarding community
response and community service,and he is very comfortable with the proposal and he does not foresee any
unusual circumstances.
In answer to a question from Trustee Rubin,Chief Balinski stated that the number of calls for the OTB would be
comparable to any restaurant/bar facility.
In answer to a question from Trustee Kahn,Mr.Bilocerkowycz stated that there would probably be two special
events per year. Trustee Kahn asked that there be something put in the referral with regard to quantification and
definition of special events so that it is manageable.
Mr.Bilocerkowycz answered questions from Trustee Glover with regard to additional parking,and the
provisions to prevent underage patrons from taking part in either drinking or gambling.
Trustee Trilling asked about possible live entertainment,which was answered by the petitioner.
Because of the nature of the use,Trustee Berman believes there should be more feedback from community,and
he asked that the Plan Commission keep track of comments that come in that relate more to the general policy of
the use rather than merely the zoning issue so the board is fully aware of the kind of feedback that the public is
providing.
President Pro Tern Braiman stated that he believes that this is a much better location than what was previously
proposed;he is concerned about the parking,both normally and for special events;he would like to see a parking
easement before the permit is issued;he suggested that the petitioner reach out to the neighbors during the
planning process to be sure that they understand what the intent is and that the petitioner will do their best to be
sure that patrons do not park in the neighborhood.
Upon roll call,Trustees voted as follows on the motion
AYES: 5—Braiman,Glover,Berman,Kahn,Trilling
NAYS: 1 —Rubin
NAYS: 0—None
Motion declared carried.
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Trustee Berman stated that he wants to be sure that all residents are notified in advance of the Public Hearing.
ADJOURNMENT
Moved by Kahn,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried,and the meeting was adjourned at 8:35 P.M.
Janet lvI Sirabian,Village Clerk
APPROVED BY ME THIS 6th DAY OF April ,2009
Village President