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2009-03-09 - Village Board Regular Meeting - Minutes 12102 03/09/2009 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,MARCH 9,2009 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. As Scout Troop 43 from Kilmer School presented the colors,those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Kahn,Trilling and Rubin. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt, Assistant Village Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance; Brett Kryska,Administrative Intern;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;and Rick Kuhl,Superintendent of Public Works-Operations APPROVAL OF MINUTES Moved by Glover,seconded by Berman,to approve the minutes of the February 23,2009 Rescheduled Regular Meeting.Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSTAIN: 2—Kahn,Rubin Motion declared carried. WARRANT#1116 Mr.Anderson read Warrant#1116. Moved by Trilling,seconded by Braiman,to approve Warrant#1116 in the amount of$1,496,507.02,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein introduced Coach Judy Harwood of the Stevenson High School girls' gymnastics team which took 15`place in the IHSA finals,with Chelsie Siplowin taking 15t place in the uneven parallel bars,who introduced the entire team. President Hartstein presented each of the team members and coaches with a small token as they were congratulated by the audience and the Board. President Hartstein introduced Kyle Czarnecki of Buffalo Grove High School who took the State Wrestling Championship in the 160 weight class,with a 41-1 record this season. Dave Durlacher,Kyle's coach,reviewed Kyle's accomplishments this year. President Hartstein also presented a small token to Kyle as he was congratulated by the audience and the Board. 12103 03/09/2009 President Hartstein then recognized Janet Sirabian,for her 30 years of service to the Village of Buffalo Grove as ' Village Clerk. V President Hartstein noted that our Municipal Election will take place on April 7,2009,with three Trustee seats to be filled,as well as a referendum on Route 53 for the Lake County voters. There will be forums at Stevenson High School on March 18,2009,and at Buffalo Grove High School on April 1,2009,and President Hartstein urged residents to attend one of these forums to learn more about the six candidates contending for the Trustee positions. TRUSTEE REPORTS Trustee Berman presented an update on the Canadian National Railroad,which tomorrow will begin running two trains that previously ran through Buffalo Grove,on the EJ&E line. Trustee Berman noted that Lake County will provide information to voters to answer their questions on the Route 53 referendum,an advisory referendum to gauge public opinion on extending Route 53 through Lake County that will appear on the April 7,2009 ballot. Trustee Berman reported that the Relay for Life,sponsored by the American Cancer Society,and put on by the students at Buffalo Grove and Stevenson High Schools,will be held on Friday,June 12,2009 at Buffalo Grove High School. Trustee Berman urged residents to join in for the evening,or to at least consider a donation to a team member to support the efforts to eradicate this disease. Trustee Kahn thanked everyone who contributed at last week's Blood Drive. There were 77 pints donated, which potentially could impact the lives of 231 individuals,and Trustee Kahn thanked everyone who took the time to donate. Trustee Braiman stated that the 2009 Street Improvement Program will commence shortly,and he noted that the informational meeting for residents will run again on Channel 6,and there will be a link on the website to keep an updated schedule for the program. Trustee Braiman noted that there will be two Computer and Electronics Recycling events that will take place on March 14,2009 at James Park,at the corner of Oakton and Dodge in Evanston,and a second event to take place at Vernon Township in Buffalo Grove on May 22,2009. Trustee Braiman noted that the federal government is in the process of implementing a program that it hopes will ease the impact of the current economic condition. Trustee Braiman stated that he would like staff to explore ideas to provide a stimulus to our local retail environment and to the local residential real estate market. Trustee Braiman then briefly reviewed several of his ideas,and asked for Board concurrence to direct staff to investigate the feasibility of these initiatives. There were no objections to Trustee Braiman's request. The Village Clerk also noted that the Municipal Election will be on April 7,2009,and urged residents to attend the candidate forums and read material regarding the qualifications of the candidates so that they may make an informed decision as they vote for the people that will shape the direction of the Village. VILLAGE MANAGER'S REPORT In answer to a question from Trustee Braiman,Mr.Brimm brought the Board up to date on the status of snow and ice control removal for the 2008-2009 season. 12104 03/09/2009 PUBLIC HEARING—MIX ON SITE President Hartstein called the Public Hearing for the Amendment to the Annexation Agreement and Special Use for Outside Storage in the Industrial District,Mix On Site, 16043 Depot Place,Prairie View,Illinois to order at 8:03 P.M. President Hartstein swore in Ron Bartelstein to give testimony,after which Mr.Bartelstein presented a brief overview of the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch. President Hartstein asked if there were any comments or questions from the any other public bodies,the audience or the Board;there were none. At 8:05 P.M.,President Hartstein adjourned the Public Hearing until the items are discussed during the regular agenda later on in the meeting. QUESTIONS FROM THE AUDIENCE Barnet Fagel,224 Stanton Court West,presented his thoughts and ideas with regard to the proposed red light cameras that Buffalo Grove is considering installing at several intersections throughout the Village. President Hartstein noted that there will be meeting for public information before this proposal is acted upon. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved Kahn,seconded by Berman,to approve the Consent Agenda. ORDINANCE#2009-08—ROYAL TOUCH CAR WASH Motion to pass Ordinance#2009-8 to grant variations to certain sections of the Village of Buffalo Grove Sign Code for Royal Touch Car Wash, 1701 Weiland Road. ORDINANCE#2009-09—THOMPSON BOULEVARD Motion to pass Ordinance#2009-09 amending Title 10 of the Village of Buffalo Grove Municipal Code (designation of NO PARKING on Thompson Boulevard east of Arlington Heights Road). RESOLUTION#2009-08—PRIVATE ACTIVITY BOND Motion to pass Resolution#2009-08 transferring$3,883,230.00 Private Activity Bond Allocation to the Private Activity Bond Clearinghouse Pool,hosted by the Village of Buffalo Grove. 12105 03/09/2009 RESOLUTION#2009-09—PERSONNEL MANUAL Motion to pass Resolution#2009-09 for the adoption of amendments to the Personnel Manual. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2009-10 -CONCRETE DOCTOR Moved by Braiman,seconded by Glover,to pass Ordinance#2009-10,approving an amended Annexation Agreement for the Weiner,TCDI(Concrete Doctor Property),south of Depot Place,east of Abbott Court Loop Road,Mix On Site Property, 16043Depot Place,in accordance with the document dated February 28,2009. Mr.Brimm reviewed the changes and uses that have been identified in the property since 1995,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch,and he noted that Mr.Weiner has signed the agreement. In answer to a question from Trustee Berman,Mr.Brimm confirmed that the issues with the lack of paving and stones on the property have been addressed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2009-11 -MIX ON SITE Moved by Braiman,seconded by Berman,to pass Ordinance#2009-11 ,annexing certain territory to the Village of Buffalo Grove,Illinois,Mix On Site property, 16043 Depot Place,in accordance with the draft ordinance dated February 28,2009. President Hartstein asked if there were any comments or questions from the any other public bodies,the audience or the Board;there were none. President Hartstein closed the Public Hearing at 8:20 P.M. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 12106 03/09/2009 ORDINANCE#2009-12 -MIX ON SITE Moved by Braiman,seconded by Kahn,to pass Ordinance#2009-12,amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove,Illinois,Mix On Site property, 16043 Depot Place,in accordance with the memorandum and the draft ordinance dated February 28,2009. Upon roll call,Trustees voted as follows: �•/ AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2009-13 -VILLAGE MANAGER Moved by Berman,seconded by Kahn,to pass Ordinance#2009-13,establishing the annual salary for the Village Manager. Trustee Berman noted that the ordinance before the Board establishes a salary for Mr.Brimm that is identical to his current compensation,and he believes it is appropriate to make some comments before proceeding. The Board has often praised Mr.Brimm for his diligent and conscientious stewardship of the Village's finances over the past several decades,which is beyond question why our community's financial circumstances are stable. This is a testament to Mr.Brimm's leadership and commitment to careful planning. When Mr.Brimm was promoted to Village Manager,his compensation was set far less than that of his predecessor,and well below the market benchmark that would have had to be paid to someone hired from outside of the organization,and the Board made a commitment to incrementally close that gap over a period of several years. After a very positive performance review this year,Mr.Brimm asked that the Board forego awarding the agreed upon salary increase and freeze his compensation for the coming year,believing that leadership must start at the top. Trustee Berman noted that this selfless and generous act is a credit to Mr.Brimm as a person,as a manager and as a leader. The Buffalo Grove community is truly blessed to have a person of Mr.Brimm's character and fortitude heading up our organization. On behalf of the residents of Buffalo Grove,Trustee Berman thanked Mr.Brimm. Trustee Braiman thanked Trustee Berman for his comments,and noted that the entire Board joins with Trustee Berman in his praise of Mr.Brimm,and President Hartstein noted that the entire Board and the entire community cannot thank Mr.Brimm enough for the leadership that he has provided. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. 12107 03/09/2009 BULK ROCK SALT Moved by Braiman,seconded by Glover,to authorize purchase and bid waiver for the joint purchase through the Illinois Department of Central Management Service of bulk road salt FY 2009-2010. Mr.Brimm reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. Trustees Braiman and Glover amended the motion to include Option#1. Upon roll call,Trustees voted as follows on the amended motion: AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. COMPREHENSIVE PLAN Mr.Brimm noted that this is a project that Mr.Pfeil has been working on diligently with staff and the Plan Commission since 2005 to update the Village's 1998 Comprehensive Plan. Mr.Pfeil then presented the update of the Village's Comprehensive Plan,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. During his presentation,Mr.Pfeil reviewed the various sections and maps in the Plan. President Hartstein thanked Mr.Pfeil and the staff who have worked so diligently on this project,with a special thanks to the Plan Commission for their tireless work in coming up with a meaningful guidebook in terms of the Plan for the Village of Buffalo Grove. In answer to a request from President Hartstein,Mr.Pfeil presented a brief explanation so that residents may understand the significance of a Comprehensive Plan and how it is used in our planning process. On behalf of the Plan Commission and the Village Board,Trustee Trilling thanked Mr.Pfeil for spearheading this project and for all of the hard work that he put into the Plan. Mr.Pfeil appreciated the thanks and added that a great deal of credit goes to the Village Associate Planner who created all the graphics and did a tremendous amount of hard work behind the scenes,and he also thanked the Plan Commission for the many evenings of work behind this effort. After some discussion,it was determined that the Board would like more time to digest the specifics of each plan. Mr.Brimm stated that it is the intent of staff to bring this before the Board again in two weeks. 12108 03/09/2009 ADJOURNMENT Moved by Kahn,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 8:52 P.M. Jane irabian,Village Clerk APPROVED BY ME THIS 23`d DAY OF March ,2009 Village President