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2009-02-23 - Village Board Regular Meeting - Minutes 12097 02/23/2009 MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,FEBRUARY 23,2009 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,and Trilling. Trustees Kahn and Rubin were absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt, Assistant Village Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski,Director of Human Resources;Brett Kryska,Administrative Intern;Richard Kuenlder,Village Engineer;Police Chief Balinski and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Glover,seconded by Braiman,to approve the minutes of the February 2,2009 Regular Meeting.Upon roll call,Trustees voted as follows: AYES: 3—Braiman,Glover,Berman NAYS: 0—None ABSTAIN: 1—Trilling ABSENT: 2—Kahn,Rubin Motion declared carried. WARRANT#1115 Mr.Tenerelli read Warrant#1115. Moved by Glover,seconded by Braiman,to approve Warrant#1115 in the amount of$3,257,958.33,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein noted that the Village Board and the entire community are proud of our student athletes,as Buffalo Grove High School student Kyle Czarnecki took 1s`place in his weight class at the IHSA wrestling finals,and the Stevenson High School girls' gymnastics team took 1s`place in the IHSA finals,and Chelsea Siploan took 1s`place in the uneven parallel bars. President Hartstein noted that our Municipal Election will take place on April 7,2009,with three Trustee seats to be filled,as well as a referendum on Route 53 for the Lake County voters. There will be forums at Stevenson High School on March 18,2009,and at Buffalo Grove High School on April 1,2009,and President Hartstein urged residents to attend one of these forums to learn more about the six candidates contending for the Trustee positions. President Hartstein reminded residents that there will be a Blood Drive on Saturday,March 7,2009 at the Alcott Center. 12098 02/23/2009 TRUSTEE REPORTS The Village Clerk also noted that the Municipal Election will be on April 7,2009,and urged residents to attend the candidate forums and read material regarding the qualifications of the candidates so that they may make an informed decision as they vote for the people that will shape the direction of the Village. The Village Clerk guaranteed that voting would take no more than ten minutes,and President Hartstein challenged the community to prove her wrong by having all eligible voters turn out on April 7th. VILLAGE MANAGER'S REPORT V Mr.Brimm noted the submittal of the Monthly Management Report for January,2009;there were no questions on the report. POLICE DEPARTMENT HONORS President Hartstein read a commendation honoring Allen Kulbersh for his outstanding service,support and assistance to the Buffalo Grove Police Department,as his efforts led to the identification and arrest of the driver of a vehicle that left the scene of a fatal crash in 2007. Chief Balinski then presented the award to Mr.Kulbersh and noted that this is a great example of community cooperation,and Mr.Kulbersh was congratulated by the audience and the Board. Chief Balinski then introduced the Police Officer of the Year and Special Commendation awards,and reviewed the qualifications and contributions of the two officers receiving awards. Chief Balinski then presented the Special Commendation award for 2008 was presented to Officer Thomas Derken,who was congratulated and thanked by the audience and the Board. Chief Balinski introduced Rotary Club President-Elect John Derocher,who presented the 2008 Officer of the Year award to Officer Frank Horbus. Mr.Derocher noted that$250 will be donated to the Rotary Foundation in Officer Horbus'honor,as well as another$250 to the charity of Officer Horbus' choice,which is the Special Olympics. Mr.Derocher then reviewed the qualifications and accomplishments of Officer Horbus,and presented a plaque to him,as he was congratulated by the audience and the Board. Chief Balinski thanked the Board and the Rotary Club for allowing the Police Department to recognize these outstanding officers. President Hartstein in turn thanked the Police Department for the exemplary job that they do for the community. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved Braiman,seconded by Berman,to approve the Consent Agenda. RESOLUTION#2009-04—FIREFIGHTER PENSION FUND Motion to pass Resolution#2009-04 to open a Firefighter Pension Fund Banking Account. 12099 02/23/2009 RESOLUTION#2009-05—POLICE PENSION FUND Motion to pass Resolution#2009-05 to open a Police Pension Fund Banking Account. RESOLUTION#2009-06—OPERATING BANKING ACCOUNTS Motion to pass Resolution#2009-06 to open operating banking accounts. 2009 BIKE PATH&PARKING LOT IMPROVEMENTS Motion to authorize bid for 2009 Bike Path&Parking Lot Improvements Program. 2009 SIDEWALK REMOVAL&REPLACEMENT PROGRAM Motion to authorize bid for 2009 Sidewalk Removal&Replacement Program. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. RESOLUTION#2009-07—2009 VILLAGE WIDE CONTRADFTUAL STREET MAINTENANCE Moved by Trilling,seconded by Berman,to pass Resolution#2009-07,approving an Agreement for Construction Engineering Services for the 2009 Village Wide Contractual Street Maintenance Project. Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Upon roll call,Trustees voted as follows on the motion AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. REPLACEMENT PUBLIC WORKS VEHICLE Moved by Braiman,seconded by Berman,to authorize bid waiver and purchase of a replacement Public Works Vehicle through the Suburban Purchasing Cooperative,in accordance with the memorandum before the Board prepared by Mr.Brimm,in an amount not expected to exceed$20,762.00. Mr.Brimm reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Trustee Braiman stated that the Board appreciates the fact that there has been excess money in the reserves for recent vehicle purchases,as well as the detailed statistics on operating life of the vehicle that are provided to the Board. In answer to a question from Trustee Braiman,Mr.Brimm confirmed that he believes that this vehicle should be replaced at this time and he believes the purchasing recommendation is sound;he also noted that any funds earned from the vehicle being disposed of will go back into the reserves. Upon roll call,Trustees voted as follows on the motion 12100 02/23/2009 AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. REPLACEMENT FIRE SERVICE VEHICLE Moved by Braiman,seconded by Berman,to authorize bid waiver and purchase of a replacement Fire Service Vehicle through the State of Illinois Department of Central Management Services in an amount not to exceed $34,445.00. Mr.Brimm reviewed the proposed purchase,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. In answer to a question from Trustee Braiman,Mr.Brimm confirmed that the excess funds will remain in the reserve funds,and also confirmed that purchase through the State of Illinois Department of Central Management Services is the least expensive method of purchase. In answer to a question from Trustee Berman,Mr.Brimm confirmed that it is a twelve-year old vehicle that is being retired and that it has been previously deferred and there is nothing to be gained by deferring it any further; he also reviewed the decision to purchase an alternative-fuel vehicle for this use. Upon roll call,Trustees voted as follows on the motion AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. FIREARMS RANGE IMPROVEMENT PROJECT Moved by Braiman,seconded by Berman,to authorize request for bids for Firearms Range Improvement Project,in accordance with the document before the Board dated February 2,2009. Mr.Brimm reviewed the staff request for this project,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Chief Balinski. Chief Balinski answered several questions from the Board with regard to the installation of the equipment by specialists in the business,and safety practices in connection with the use of the range,and also confirmed that firearms training is a mandated state requirement and it is more cost-effective to keep this training in house;he will provide data to confirm the cost effectiveness of this project. Upon roll call,Trustees voted as follows on the motion AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. 2009 CONTRACTUAL STREET MAINTENANCE PROGRAM Moved by Braiman,seconded by Glover,to award bid for the calendar 209 Village Wide Contractual Street Maintenance Program to A Lamp Concrete Contractors,Inc. in an amount not to exceed$2,160,313.00. Mr.Brimm reviewed the project,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. 12101 02/23/2009 Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. EXECUTIVE SESSION Moved by Braiman,seconded by Glover,to move to Executive Session for the purpose of discussing Pending Litigation,Section 2.C. 11.and Personnel,Section 2.C. 1.of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows: Upon roll call,Trustees voted as follows on the motion AYES: 4—Braiman,Glover,Berman,Trilling NAYS: 0—None ABSENT: 2—Kahn,Rubin Motion declared carried. The Board moved to Executive Session from 8:12 P.M.until 10:12 P.M. ADJOURNMENT Moved by Glover,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 10:12 P.M. ca , Jandbian,Village Clerk APPROVED BY ME THIS 9th DAY OF March ,2009 ir :614:,...v Village Preside t