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2009-01-19 - Village Board Regular Meeting - Minutes 12086 01/19/2009 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,JANUARY 19,2009 CALL TO ORDER The Village Clerk called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: Trustees Braiman,Berman,Kahn,Trilling and Rubin. President Hartstein and Trustee Glover were absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Andy Hubbartt,Village Attorney;Ghida Neukirch,Deputy Village Manager;Scott Anderson,Director of Finance;Art Malinowski, Director of Human Resources;Robert Giddens,MIS Director;Brett Kryska,Administrative Intern;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Brian Sheehan,Village Health Officer;Richard Kuenkler,Village Engineer;Police Chief Balinski;Fire Chief Vavra;and Joe Tenerelli,Village Treasurer. PRESIDENT PRO TEM Moved by Berman,seconded by Kahn,to appoint Trustee Braiman as President Pro Tern for tonight's meeting. Upon voice vote,the motion was unanimously declared carried. APPROVAL OF MINUTES Moved by Khan,seconded by Trilling,to approve the minutes of the January 5,2009 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. WARRANT#1113 Mr.Tenerelli read Warrant#1113. Moved by Kahn,seconded by Berman,to approve Warrant#1113 in the amount of$2,972,156.46,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 -Glover Motion declared carried. l VILLAGE PRESIDENT'S REPORT V President Pro Tern Braiman noted that the Spring,2009 Citizens Fire Academy will begin on April 8,2009 and will meet once per week for 11 weeks,and he urged all citizens who are interested to contact the Buffalo Grove Fire Department before March 9,2009. President Pro Tem Braiman reported that the Lake County Transportation Committee has proposed a referendum on the April 7,2009 ballot with regard to the extension of Route 53. Trustee Braiman reviewed the proposal and read a resolution in support of the referendum. 12087 01/19/2009 RESOLUTION No.2009-02—SUPPORT OF IL ROUTE 53 Moved by Berman,seconded by Kahn,to pass Resolution#2009-2,A Resolution Encouraging the Support of the Lake County Board for an Advisory Referendum Concerning Possible State of IL Construction of the Extension of IL Route 53 and its Operation as a Tollway. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. TRUSTEE REPORTS Trustee Berman commented on the train derailment that occurred this past Friday,and introduced Jim Kvedaras and Patrick Waldron of the Canadian National Railroad. Mr.Kvedaras presented a recap of the derailment,as well as a brief summary of the status of the CN purchase of the EJ&E. Mr.Waldron further explained what happened regarding the derailment,and stressed that there was no hazardous material leak so there was no danger to the public,and he thanked the fire departments involved for their professionalism. The cause of the derailment remains under investigation,but Buffalo Grove will be provided with a report when a determination is made. President Pro Tern Braiman also thanked the fire departments involved and the CN for their quick and efficient response to the accident. Trustee Berman stated that he visited the site on Friday night and the manpower and equipment at the site were extraordinary;he also noted that he took a train this morning and all went well. Trustee Trilling commented that our use of the emergency notification system worked flawlessly. The Village Clerk reported that filing for the April 7,2009 Municipal Election began at 8:00 A.M.this morning,and there were six candidates who filed petitions to fill the three Trustee seats to be elected. Residents are urged to familiarize themselves with the candidates and take the time to vote in this election. VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal of the Monthly Management Report for December 2008;there were no questions on the report. TRAFFIC MANAGEMENT REPORT Mrs.Neukirch presented the Calendar 2008 Annual Traffic Management Report,details of which are contained n the Village Board Meeting Agenda Item Overview that she prepared. Trustee Berman commented on the reason for this committee,and noted that the committee has done an outstanding job of streamlining the process and providing professional,objective assessment of risks and circumstances,and allowing the community to know that when they raise an issue,it does get a full and complete hearing and an opportunity to address concerns. Moved by Berman,seconded by Kahn,to accept the Calendar 2008 Annual Traffic Management Report. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. 12088 01/19/2009 PUBLIC HEARING—155 MILWAUKEE AVENUE President Pro Tern Braiman reconvened the Public Hearing for a request for re-zoning to the B-3 District and approval of a communications antenna for the property located at 155 Milwaukee Avenue at 8:03 P.M. This Public Hearing originated on January 5,2009. David Fisher,representing Cricket Communications,stated that there is nothing new to add to their presentation, but he believes that will be a tremendous benefit to the community. President Pro Tem Braiman asked if there were any further comments or questions from any other public bodies or Board members;there were none. At 8:05 P.M.,President Pro Tern Braiman continued the Public Hearing until the item is on the agenda later on in this meeting. QUESTIONS FROM THE AUDIENCE President Pro Tem Braiman asked if there were any questions from the audience on items not listed on the agenda;there were none. CONSENT AGENDA President Pro Tem Braiman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Kahn,to approve the Consent Agenda. FIREFIGHTER'S PENSION FUND Motion to accept Annual Report of Condition—Firefighter's Pension Fund. POLICE PENSION FUND Motion to accept Annual Report of Condition—Police Pension Fund. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2009-4—GOLF DOME Mr.Brimm reviewed the request of the Buffalo Grove Park District regarding expanded use of the Golf Dome. Moved by Rubin,seconded by Berman,to pass Ordinance#2009-4,approving an Amendment to the Special Use in the Residential Estate District,Village of Buffalo Grove,Cook and Lake Counties,Illinois Trustee Berman noted that this is no longer a temporary facility and is a significant investment for the Park District;he does believe that it does make sense to make use of the facility since it is up year round;he has not heard any negative feedback on how the dome affects the community and the neighborhood. President Pro Tem Braiman also believes that this is an appropriate use,but stated the he wants staff to be sure that the uses comply with life safety issues. 12089 01/19/2008 In answer to a question from Trustee Trilling,Mr.Rylko answered questions on the food service used for the parties in the facility. Mr.Rylko also pointed out that the Buffalo Grove Golf Dome and Sports Center has been rated the#1 golf dome in the United States and Canada. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2009-5—APPEARANCE PLAN Moved by Berman,seconded by Kahn,to approve Ordinance#2009-5,adopting a Revised Village of Buffalo Grove Appearance Plan,in accordance with materials contained in Board packets and the ordinance dated January 13,2009 B and the amended appearance plan dated January 13,2009. In answer to a question from President Pro Tern Braiman,Trustee Berman stated that he is satisfied with the language changes made since the last meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. ORDINANCE#2009-6—155 MILWAUKEE AVENUE Moved by Berman,seconded by Rubin,to pass Ordinance#2009-6,rezoning to the B-3 District and approval of a Special Use for a Telecommunications Tower at 155 Milwaukee Avenue,in accordance with the materials contained in Board packets and the draft ordinance dated January 14,2009. Trustee Berman stated that this is an appropriate location to move forward with Board policy to seek co-location for these types of uses,and this is exactly what the Board had hoped to see. President Pro Tem Braiman asked that a typo on page two be corrected. President Pro Tem Braiman closed the Public Hearing at 8:33 P.M. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. RESOLUTION#2009-3—FLOOD RISK REDUCTION PROJECTS Mr.Brimm reviewed the proposed resolution,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Boysen. Moved byBerman,seconded byTrilling,topass Resolution#2009-3,approving a Design Engineering Services g� PP g g g g Agreement for Flood Risk Reduction Projects. 12090 01/19/2009 Mr.Burke confirmed to Trustee Berman that engineering will be set up so that,if some aspects need to be deferred,others could still proceed. Mr.Burke confirmed to Trustee Trilling that the same fee structure can be maintained for this year. Mr.Burke then answered several other questions from Trustee Trilling. Further discussion ensued with regard to the fact that this is a great deal of money to expend,but it is necessary to do so and it is critical to homeowners throughout the Village. It was suggested that the motion include a waiver of bid,and also to reflect that the rates quoted will be the rates for the entire contract. Trustees Berman and Trilling accepted these amendments to the motion. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. TWIN CREEKS PARK John Green,Groundwork architects,made a presentation on behalf of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Trustee Kahn noted that he believes this proposal makes a lot of sense and he thinks it is a good idea. In answer to a question from Trustee Trilling,Mr.Brimm stated that part of the intergovernmental agreement will ensure that the Village is protected when the site is used for an ice rink in the winter. President Pro Tern Braiman noted that he believes this is an excellent idea,although he does have some concerns with the lease agreements and length of time in the intergovernmental agreement. Moved by Trilling,seconded by Berman,to refer the Special Use in the R-7 District for a Parking Lot Expansion to Serve Twin Creeks Park,401 Aptakisic Road,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. OLD CHECKER ROAD Mr.Brimm reviewed the proposed project,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuenkler. Moved by Berman,seconded by Rubin,to award bid for the Old Checker Road Culvert Rehabilitation Project in an amount not to exceed$103,758.00. In answer to a question from Trustee Kahn,Mr.Brimm confirmed that staff has reviewed and validated the bid and is comfortable with the bidder. Trustee Trilling asked that a completion date be included in the contract. Trustees Berman and Rubin accepted the amendment for staff to insert possible language in the agreement for a completion date. 12090 01/19/2009 Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. POLICE VEHICLES Moved by Kahn,seconded by Trilling to authorize bid waiver and purchase of replacement Police Community Service Vehicle through the State of Illinois Department of Central Management Services. Mr.Brimm reviewed the proposal,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared;he also confirmed that excess funds will go back into the reserve balance. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. Moved by Trilling,seconded by Berman,to authorize bid waiver and purchase of replacement Police Pursuit Vehicles through the State of Illinois Department of Central Management Services. Mr.Brimm reviewed the two different types of vehicles with regard to fuel consumption. Upon roll call,Trustees voted as follows on the motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. BULK ROCK SALT Mr.Brimm explained the proposed purchase,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Kuhl. Mr.Brimm also reviewed the current situation and use to date this season. Moved by Berman,seconded by Trilling,to authorize purchase and bid waiver for Joint Purchase through the Illinois Department of Central Management Services of Bulk Rock Salt—FY 2009 in the amount of 1,320 tons in an amount not to exceed$140,000. President Pro Tem Braiman noted that he would like to authorize the Village Manager to purchase up to a total of 3,000 tons. Trustees Berman and Trilling accepted this amendment to the motion. Upon roll call,Trustees voted as follows on the amended motion: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover Motion declared carried. President Pro Tern Braiman commended and thanked the Public Works personnel for their efforts this winter and noted that they have done an extraordinary job in keeping our streets clean. 12092 01/19/2009 EXECUTIVE SESSION Moved by Kahn,seconded by Berman,to move to Executive Session for the purpose of discussing Pending Litigation, Section 2.C. 11.of the Illinois Open Meetings Act. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Berman,Kahn,Trilling,Rubin NAYS: 0—None ABSENT: 1 —Glover ` Motion declared carried. �./ The Board moved to Executive Session from 9:10 P.M.until 9:56 P.M. ADJOURNMENT Moved by Kahn,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 9:56 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 2nd DAY OF February ,2009 ey raiman,Village President Pro Tem _