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2009-04-20 - Village Board Regular Meeting - Minutes 12122 04/20/2009 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY,APRIL 20,2009 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,Kahn,and Trilling. Trustees Glover and Rubin were absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch,Deputy Village Manager;Robert Giddens,MIS Director; Brett Kryska,Administrative Intern;Gregory Boysen,Director of Public Works;Robert Pfeil,Village Planner;Mike Skibbe,Civil Engineer;and Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES Moved by Braiman,seconded by Kahn,to approve the minutes of the April 6,2009 Regular Meeting.Upon roll, Trustees voted as follows: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 2—Glover,Rubin Motion declared carried. WARRANT#1119 Mr.Tenerelli read Warrant#1119. Moved by Berman, seconded by Trilling,to approve Warrant#1119 in the amount of$2,934,673.62,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Kahn*,Trilling NAYS: 0—None ABSENT: 2—Glover,Rubin *Trustee Kahn noted that there is a purchase from his company on the warrant,and he will recuse himself from participation on that one item. Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein reported on the opening of the Holocaust Museum in Skokie. There were thousands in P P g attendance,and he pointed out that this museum is an important opportunity for everyone to be mindful and remember the atrocities that took place during the holocaust, and an opportunity to learn about the importance of tolerance,of working together,of being supportive of one another,and understanding the consequences of ` discrimination. President Hartstein urged residents to visit this tremendous new institution in the Village of Skokie. V President Hartstein appointed Courtney Weisman to the Commission for Residents with Disabilities. Moved by Berman,seconded by Braiman,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. President Hartstein read from a Proclamation designating the week of May 3-9,2009 as Building Safety Week,and l , encouraged citizens to join their fellow Americans in participating in efforts to improve building safety. President Hartstein read and presented a Special Commendation to Zach Crandall,a teacher at Buffalo Grove High School,for his selection as a James Madison Fellow. Fellows are recognized as promising and distinguished 12123 04/20/2009 American history,government and social studies teachers who have a passion for teaching the nation's constitutional heritage,and this prestigious award is presented to only one teacher per state. Mr.Crandall was then congratulated by the audience and the Board. TRUSTEE REPORTS Trustee Braiman reported that there will be a Document Destruction Event for Village residents at the Public Works parking lot on June 13,2009. This is an excellent opportunity for residents to see that personal documents are shredded so as to reduce the risk of identity theft. Trustee Berman noted that this year's American Cancer Society Relay for Life will be held at 7:00 P.M.on Friday, June 12,2009 at Buffalo Grove High School,and urged all residents to participate in this worthwhile event that is run by our high school students. This is an opportunity for the entire community to come together. Trustee Berman reported that on May 2,2009,Continental Restaurant,in partnership with the Village,will host an event called Coffee for Cancer Research. Coffee will be served by Village officials and department directors,and proceeds will be donated to Buffalo Grove's Relay for Life. Trustee Kahn presented a statement recapping his years of service to the Village of Buffalo Grove,noting how proud he is to have served and how proud he is of the Village of Buffalo Grove,and thanked the staff,elected officials,his family and the residents for the honor of serving them. President Hartstein thanked Trustee Kahn for his dedicated service to the Village as the audience and the Board honored Trustee Kahn with a standing ovation. VILLAGE MANAGER'S REPORT Mr.Brimm noted the submittal of the Monthly Management Report for March,2009;there were no questions on the report. PUBLIC HEARING—TELECOMMUNICATIONS TOWER President Hartstein called the Public Hearing for an amendment of a special use in the R-4 District to allow a non- commercial telecommunications tower of 125' at Buffalo Grove Village Hall to order at 7:49 P.M. This Public Hearing is continued from April 6,2009. Mr.Giddens reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Mr.Giddens also reviewed the history behind this request. President Hartstein asked if there were any questions from other public bodies or members of the audience;there were none. Mr.Giddens then answered questions from the Board regarding the height of the tower,as well as cost,construction and the waiver of bid. President Hartstein adjourned the Public Hearing 8:00 P.M. QUESTIONS FROM THE AUDIENCE Trustee Hartstein took this opportunity to welcome and congratulate newly-elected Trustees Beverly Sussman and Lisa Stone,and noted that the Board and staff look forward to working with them when they are sworn in on May 4, 2009. President Hartstein asked if there were any questions from the audience on items not listed on the agenda;there were none. 12124 04/20/2009 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Kahn,seconded by Trilling,to approve the Consent Agenda. ORDINANCE#2009-22—WATER SYSTEM �✓ Motion to pass Ordinance#2009-22,amending Chapter 13.05,Water System Cross-Connection Control of the Village of Buffalo Grove Municipal Code. RESOLUTION#2009-17—CLOSED SESSION MINUTES Motion to pass Resolution#2009-17,approving the release of minutes from closed sessions. RESOLUTION#2009-18—CAPITAL INFRASTRUCTURE Motion to pass Resolution#2009-18,urging passage of a Comprehensive Capital Infrastructure Program. STREET LIGHT MAINTENANCE. Motion to authorize bid for street light maintenance contract. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 2—Glover,Rubin Motion declared carried. ORDINANCE#2009-23-EMS TRANSPORTATION FEE Moved by Braiman,seconded by Trilling,to pass Ordinance#2009-23,amending Chapter 3.36,Emergency Medical Service and Transportation Fee,of the Village of Buffalo Grove Municipal Code. Mr. Brimm reviewed the proposed ordinance, details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Chief Vavra. Trustee Berman confirmed that residents will not have to pay in excess of what their insurance company pays, and fees will not be sought from residents who do not have insurance. Trustee Braiman stated that these are minimal increases, and suggested that perhaps the increases should be a little higher,or at least staff should be sure to look at these fees on a routine basis. Upon roll call,Trustees voted as follows on the motion: AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 2—Glover,Rubin Motion declared carried. ORDINANCE#2009-24—COMMUNICATIONS TOWER. Moved by Braiman,seconded by Kahn,to pass Ordinance#2009-24,approving an amendment of a Special Use in the R-4 District for a non-commercial communications tower,Buffalo Grove Village Hall,50 Raupp Boulevard, in accordance with the draft ordinance dated 4/16/2009. 12125 04/20/2009 Mr.Brimm reviewed the proposed ordinance,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Upon roll call,Trustees voted as follows on the motion AYES: 6—Braiman,Glover,Berman,Kahn,Trilling,Rubin NAYS: 0—None Motion declared carried. COMMUNICATIONS TOWER Moved by Braiman,seconded by Berman,to authorize bid waiver and purchase for design and construction services for a non-commercial radio and data communications tower for the Village of Buffalo Grove to Valmont Structures in an amount not to exceed$23,080. In answer to a request from Trustee Braiman,Mr.Brimm reiterated the reasons for the bid waiver. Upon roll call,Trustees voted as follows on the motion AYES: 4—Braiman,Berman,Kahn,Trilling NAYS: 0—None ABSENT: 2—Glover,Rubin Motion declared carried. WELCOME President Hartstein welcomed back,in addition to Charles Berman from Pioneer Press,our former reporter from the Daily Herald, Steve Zalusky. WATER SYSTEM With regard to the water system cross-connection control,Trustee Trilling stated that there are requirements that must be met,and an annual inspection must occur,therefore,he asked that staff might be able to help residents in this regard by sending out a list of qualified testing agencies that are capable of conducting theses tests and negotiate a preferred rate for all residents. Trustee Braiman noted that this has been offered in other villages. ADJOURNMENT Moved by Kahn,seconded by Trilling,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried,and the meeting was adjourned at 8:14 P.M. M. Sirabian,Village Clerk L APPROVED BY ME THIS 4`s DAY OF May ,2009 Village President Li