2022-11-07 - Resolution 2022-17 - ADOPTING THE 2022-2023 SNOW & ICE CONTROL PLAN OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS RESOLUTION NO. 2022-17
A RESOLUTION ADOPTING THE 2022-2023 SNOW& ICE CONTROL PLAN
OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS
WHEREAS, the Village of Buffalo Grove, Illinois (the "Village") is a home rule unit under
subsection (a) of Section 6 of Article VII of the Illinois Constitution of 1970; and
WHEREAS, the Illinois Constitution of 1970 provides that a Home Rule Unit may exercise any
power and perform any function pertaining to its government and affairs, including but not limited to
the power to regulate for the protection of the public health, safety, morals and welfare; to license, to
tax; and to incur debt; and
NOW,THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois that the plan attached hereto as Exhibit A is hereby
adopted as the Village's official Snow & Ice Control Plan.
SECTION ONE: The Corporate Authorities of the Village adopt the 2022-2023 Snow &
Ice Control Plan.
SECTION TWO: This Resolution shall be in full force and effect from and after its passage
and approval.
AYES: 6—Stein, Ottenheimer, Weidenfeld,Johnson,Smith, Pike
NAYES: 0—None
ABSENT: 0—None
PASSED: November 7, 2022
APPROVED: November 7, 2022
APPROVED:
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Beverly Sussma Village President
ATTEST:
Janet . irabian,Village Clerk
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EXHIBIT A
2022-2023 Snow& Ice Control Plan
VI I Iage of Buffalo Grove
SNOW & ICE CONTROL PLAN
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Public Works Department
Operation Division 2022 — 2023
Chapter 1
Anti-Icing Program
The goal of the anti-icing program is to apply liquid blend on all Village streets prior to a snow
event to prevent the bonding of the snow to the pavement. This process will allow time to call
in our crews and have them out on their routes salting and plowing before the bonding of the
snow to the pavement takes place. In some instances, it could save us from having to call out
our salt crew for a light snow event. The liquid blend will be applied on the road in lines and has
an effective range of 7-10 days.
We have two anti-icing methods that are in place, and they are determined by how soon the
storm event will begin. When the storm is days away or when we are anti icing to stay pro-
active, we will use two staff members and two trucks to anti ice all village streets on regular
working hours. This usually takes up to three 8-hour regular working days. The other method is
when the storm is two days out or less, in this case we would use four staff members and two
anti-icing trucks to anti ice all village streets for consecutive hours until complete, working
overtime as needed. This process usually takes 24 consecutive hours.
The Village has three (3) anti-icing vehicles and two (2) anti-icing tanks. Truck 43496 has a 1300-
gallon liquid tank with a two-lane sprayer system.This tank stays on this truck throughout the
winter maintenance season.
Trucks 432 and 416 have the capability to carry and spray with our other anti-icing liquid tank.
This tank is a 1050-gallon liquid tank with a three-lane sprayer configuration. On a regular basis
this tank will be installed on 432 and will remain on this truck unless there is a need for a third
back up truck during any given storm event.
Our Anti-icing program will cover all Village streets, including cul-de-sacs and blowouts.
When anti-icing, we will be applying material at a rate of 30 gallons per lane mile with a blend
rate of 80% brine and 20% Beet Heet. Truck 43496 with the 1300-gallon tank will complete all
main roads first, while truck 432 with the 1050-gallon tank will start on the south end of town
and work toward the north. Once truck 43496 has completed the main roads this truck will join
432 in anti-icing all Village streets from north to south. An anti-icing task should be made and
attached to the current anti-icing work order. Information that should be noted on the task is
temperatures (road & surface), wind speed, current weather, gallons used (of BG blend or for
each product) and miles driven.
After each anti-icing task, both tanks will be drained, and all systems cleaned.
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Chapter 2
Program Route Assignments and Material Application Rates
The Village of Buffalo Grove Public Works Department is responsible for the removal of snow
and ice from 125 centerline miles of public streets, including 372 cul-de-sacs and Village parking
lots. There are also 27.02 miles of additional roads within the municipal boundaries that are
not part of this program and are maintained by a variety of State, County, and Township
agencies.
The goal of the Snow and Ice Control Program is to maintain pavement surfaces on village
owned and maintained streets. Maintenance will be accomplished with resources available and
assigned, with efforts always focused on safety and ability of emergency vehicles to traverse
the village during winter storm events. After an event ends,the goal will be to clear streets
"curb to curb" as soon as possible, with an understanding that differing levels of snow and ice
accumulation will affect overall maintenance time. With the staff and route reductions in 2020-
21, an average goal time is 12 hours after the end of an event. Public Works is using this goal as
a marker to improve service under the new resource limitations.
The Village of Buffalo Grove Public Works Department Snow and Ice Control program is
supported by all Sections that comprise the Public Works Department and all full-time staff
members will be trained in our program goals and operational procedures.
Route Assignments
The Public Works Department has divided the Village roads into 8 clearly defined route
assignments. Of these 8 routes 2 routes will have trucks with 12' front blades & 10' wing
blades, 3 routes will have trucks with 12' front blades & 8' wing blades and 3 routes will have
trucks with 11' front blades and 10' undercarriage blades. In addition to 8 route assignments
assigned to Village roads, additional staff members are assigned to various other areas that are
covered under our snow plan. These include:
> Supervisor to oversee all snow and ice operations.
• Floater Driver.
• Mechanic.
> Campus route.
• Pace/Metra route.
• Pace/Metra parking lot route.
• Additional Crew 1 and Crew 2 staff.
A total of 23 staff members will be available for any given winter storm event.
The Public Works Department has established 2 Winter Maintenance Crews, who will each be
responsible for snow and ice activities, as well as other winter emergency activities during a 12-
hour period each day.
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One crew will be responsible for snow and ice activities between 12:00 am — 12:00 pm, while
the second crew will be responsible for snow and ice activities between 12:00 pm — 12:00 am.
On a bi-weekly basis, these crews will rotate between the AM and PM responsibilities. In the
event of a prolonged snow event, these crews will work successively in a "12 hours on — 12
hours off" sequence to maintain the service level on all roads.
During regular business hours, (when a trigger point has been activated) the salt or plow crew
that is not on shift call will be available to tandem plow with the front-line drivers as needed or
to help plow designated court routes in 1 ton and pick-up trucks. If determined by the Deputy
Director of Public Works or designee, these support staff members that are assigned to specific
routes will also be available to plow areas of greatest need during a storm event.
The utilization of support personnel will be determined by the Deputy Director of Public Works
or designee (using the trigger point process) if prolonged, or severely heavy snow is forecast, or
as other factors affecting Public Works staff levels are encountered. Support personnel
includes but is not limited to administrative staff, off duty sworn Village personnel, and
Engineering staff.
In the event of a major storm event, back up personnel, along with the front-line staff
members, will tandem plow their assigned routes.These two trucks will plow the route
together staying in view of each other, so that our GPS system can continue to track our
progress.
For the 2021 winter season we have moved to the Garmin GPS system, which is operator
friendly and gives us the opportunity to control our own GPS program and affords us the option
to change routes as needed at any time. Each of our 9 routes are uploaded on all Garmin's,
which include the plow and salt routes. Any driver will be able to pass through any route using
this new system.
Salt and liquid application rates
300 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application
rate while salting.
300 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application
rate while plowing our wing routes.
300 lbs. of salt per lane mile and 20 gallons of liquid per ton of salt is our standard application
rate while plowing our"A" lap (salting on the second pass).
200 lbs. of salt per lane mile and 30 gallons of liquid per ton of salt is our standard application
rate while plowing our"B" lap.
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20% blend will be our starting point when making liquids to pre-wet salt. This percentage can
and will change as weather conditions change.
Anti-Icing liquid rates -20% liquid blend (80%of brine and 20%of Beet Heet) is our standard
application rate while Anti-Icing our roads.
All these rates can and will be adjusted as needed when the road temperatures or storm event
move up or down from the standard.
10 Salt application settings—200, 250, 275, 300, 350,400, 450, 500, 600, and 700.
10 Liquid application settings—5, 10, 15, 20, 25, 30, 35, 40,45, and 50.
Chapter 3
Winter Maintenance Response Levels
Generally, when our new WX Horizon weather system website sends us alerts that there is
"snow possible" we will have our Crew Manager on call review the reports and evaluate the
road conditions either on site or off site and communicate with the snow command team
(which consist of Senior Public Works staff) to determine the next course of action. The on-call
crew manager will either call in his crew or continue to evaluate the road and air temperatures
along with the road conditions, calling in the snow fighting crew when needed.
Definitions and descriptions
The Public Works Department has multiple response levels suited to meet the needs of our
community and plan. Management staff will evaluate the present and projected conditions of
every snow event and determine which response level is appropriate to battle the storm.
Below is a description of each of the response levels and an explanation of how the staffing will
adjust to meet the challenges of each response.
Level#1 Response
Level #1 Storm Event—this is defined by the Public Works Department as an event that should
not require more than a standard application of Road Salt treated with a blend of liquid deicer.
Typically, this event will vary from wet roads that ice over up to an inch and a half of snow, with
weather and road temperatures that are suitable for simply melting the snow from the
pavement. The Crew Manager will have the option to plow the crown of the roads as they salt
if the snow accumulation or the road temperature warrants this process. The 8' wing trucks will
have to remember to adjust their spinner when moving from salting to plowing and vice versa.
When the salt crews drop plows, they will be making 1 additional pass down each street and
salting on the second pass as they go. However, they will not be curbing the streets. The
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additional pass is to clear the snow from the center of the road and the combination of salt,
liquids, and traffic will melt the three feet of snow that is left on the curb line. Note—It is
important to remember that road salt and liquid deicer requires a combination of time,
traffic,and sunlight to achieve a full melt off any accumulated snow. The application of road
salt will not achieve immediate bare pavement conditions.
Level#2 Response
Level #2 Storm Event—this is defined as a plowable snow event, not requiring more than the
standard 8 5-Ton plow trucks plowing snow and applying road salt with liquid deicer once the
road has been plowed. This response level is appropriate for steady, moderately accumulating
snow events that do not typically exceed 24 hours in duration. A trigger point can be activated
during this event, and we will respond accordingly. When predicted snow fall is 3" or more all
snow and ice equipment should be activated.
Level#3 Response
Level #3 Storm Events—this is defined as a plowable snow event, with larger and faster
accumulating snow totals. This is a fast-moving winter event not typically exceeding 24 hours in
duration. For this response level, the Public Works Department would "overlap" the winter
maintenance crews and assign extra personnel and equipment during the normal working
hours of 7:00 am —3:30 pm, with the expectation that the largest part of the event was behind
us when the original crew leaves work at 3:30 pm. Cul-de-sac vehicles or tandem plowing may
be deployed during this type of storm event.
Level#4 Response
Level #4 Storm Events—this is defined as a plowable snow event that is expected to last for 36
hours or longer. The Public Works Department would initiate the 12 hours ON / 12 hours OFF
call back procedure with split crews working from midnight—noon and noon—midnight for the
duration of the event. This response level is appropriate for steady, moderately accumulating
snow events that will persist for quite a while, and ultimately depositing a significant total
amount of snow on the ground.
Level#5 Response
Level #5 Storm Events—this is defined the same way as a Level #4 with crew assignments
similar. What differentiates a Level #5 response will be the rate of accumulation, the difficulty
of pushing the snow due to the weight of the snow, and other storm related challenges that
slow down the overall process for the program. If Management staff determines that storm
conditions warrant a Level #5 response the following will be added to the existing Level #4
response:
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- Additional staff and equipment assigned to each residential Route; to work in
tandem with the primary 5-Ton plow unit.
• 7:00 am—3:30 pm
• 7:00 am —7:00 pm (depending on the conditions and available
manpower)
- Rotating Winter Maintenance Supervisors working in 12 hour shifts along with split
primary crews.
Level#6 Response
Level #6 Storm Events—this is defined by the Public Works Department as an event that cannot
be completed during our standard plowing cycle time goal. This would be a blizzard or large ice
storm event, which would require us to change from our standard cycle times and general
service level to an emergency service level.
• Focus on arterial routes
o The three 8' wing routes and three belly blade routes would be supported by a
secondary truck that can maintain court openings.
o The two 10' wing routes would be supported by a secondary 5-ton truck to work
in tandem in this route.
o All trucks would be in A lap mode only, making a single pass in each direction
including cul-de-sacs.
o Blowouts and hammer heads will be addressed at the end of the event.
o Plow trucks at the ready to assist with plowing in areas that have not been
designated for scheduled plowing.
• Floater for EMA assist
• Floater for stuck vehicles in our way
• No campus or Metra sidewalk effort
o Minimal effort on PD & PW Lots
• No immediate response to resident complaints on driveways or other issues
• Public Works Superintendent and Admin staff will be present to take calls and answer
questions.
• Public Works open to the Public.
• Public Works staff responding to other emergencies like downed trees/limbs or power
outages.
The current storm event response level will be posted in the front office during any given snow
event. This is done so all staff are aware of the conditions, aware of all assignments, or any
changes to assignments throughout the event. The winter maintenance supervisor will send
out emails to management staff when any response level changes are made during an event.
Chapter 4
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Performance Goals and Objectives
The Snow and Ice Control Plan have divided the streets maintained by the Public Works
Department according to center line miles and anticipated plowable lane miles, as well as travel
time. The Public Works Department has assigned equipment for these routes targeted towards
the anticipated plowable lane miles, the targeted needs of any given route, and the challenges
of each. Although routes do vary in time and total miles, drivers are instructed to help each
other until all routes are completed and all Village streets are cleared of snow.
During a Snow Event
The Public Works Department has established a pattern where each street will be plowed in
each route once before plowing any one street a second time. In the case of our 5 wing trucks
each street will be plowed from the center of the road to the curb during the first run through
the route. In the case of our 3 undercarriage trucks, we will make a center lane pass in each
direction on the first run through the route and then make a curb pass on the second run
through the route. These route runs include passes in and around cul-de-sacs as vehicles
proceed through their assigned Route. As route runs are completed, operators and equipment
will start over and proceed through their assigned routes again, as needed. This pattern will
continue for the duration of any snow event until the snow has stopped and clean up
procedures can begin.
During a snow event, staff will utilize road salt and liquid deicer as instructed by the Crew
Manager. In a prolonged snow event, the use of materials will be adjusted to the appropriate
application rate to prevent snow from bounding to the surface of the road. The Crew Manager
will evaluate road conditions throughout the snow event and communicate instructions and
application rates, as needed.
When plowing Cul-De-Sacs all trucks will work in a clockwise rotation making sure to clear the
court as quickly as possible without burying driveways. The goal is to clear the cul-de-sac as
quickly and best as possible without putting excessive snow in any one driveway and limiting
backup, as well as clearing the court for easy passage. When there is a need to push snow up
into the center island or into the parkway where there aren't any center islands, the driver
should make as few pushups as possible, and moving on through the route. Clean up of courts
will take place when your route is done, and we are in clean up mode, but courts should still be
cleared for easy passage as we pass through the route.
Clean up Procedures
Clean up procedures will begin when routes have successfully been cleared curb to curb. Clean
up consist of clearing snow from various areas like intersections, cul-de-sacs, and any other
areas that snow has built up due to accumulation.
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During clean up despite the stacking of snow in the parkways, it is reasonable that cul-de-sac
driveway aprons will receive similar quantities of deposited snow as the aprons along the
streets. Cul-de-sac driveway aprons will not be plowed by staff as part of routine snow and ice
control maintenance.
As always staff will not apply materials to melt snow. Staff will plow off accumulating snow and
apply materials to prevent refreezing of the pavement. This includes sidewalk and parking lot
plowing
Chapter 5
Pace/Metra and Municipal Campus
Winter Maintenance
PACE/ METRA
The Pace and Metra parking lots and sidewalks will be maintained throughout the winter
season and during snow and ice events. The Public Works Department will assign seasonal staff
to perform ongoing winter maintenance in conjunction with the train schedule for all sidewalks,
entrances & dog park path, along with full time staff to clear all lots of snow.
The schedule for winter maintenance is as follows:
Monday— Friday
When it becomes necessary, the Public Works Department will have full time staff arrive to
work at 5:00 am to inspect the walks and lots and perform salting on icy surfaces as needed.
During a snow and ice event, seasonal staff is assigned to the maintenance of walks, entrances
& dog park path as part of the afterhours call back. The seasonal staff will report to work to
clear snow from walks, entrances & dog park path. The seasonal staff will apply salt as needed
or as instructed by the crew manager. If it becomes necessary to plow accumulated snow, the
seasonal staff will clear snow from the walks, entrances & dog park path, including the main
entrances to both the Pace and Metra drop off locations. The seasonal staff will continue to
keep open passes on all walks and main driveway until the final train has arrived and all
passengers have been dropped off and depart the facility (10:00 PM).
The seasonal staff will either continue to clear all sidewalks and salt as needed after hours while
snow is still accumulating at pace/metra, or they may be moved to campus to help clear
sidewalks and lots there. The full-time staff will plow all parking lots after hours. This shift will
start based on the snow accumulation, keeping in mind all lots need to be cleared by 5:00 AM
the next morning.
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Weekends
The weekend schedule for winter maintenance at Pace/Metra goes into effect every Friday at
10:00 pm. In most cases we will be addressing the pace/metra walks and lot through the
weekend as storm events occur with our regular snow and ice crew. However, winter
maintenance activities at pace/metra will not necessarily be performed during the weekends. If
plowable snow has accumulated over the weekend, we will report to work early the following
Monday to clear all snow from walks and lots. We will maintain access to the Park District dog
park at the rear of the lots until the end of the snow event. (Note: When necessary, a weekend
crew will be called in to clear and salt snow and ice. Temperatures and accumulation will
determine these needs.
MUNICIPAL CAMPUS WINTER MAINTENANCE
The seasonal staff is responsible for the winter maintenance activities for the following list of
municipal parking lots and sidewalks:
- Public Service Center
- Village Hall
- Police Department
During snow and ice events, the seasonal staff will maintain these identified parking lots and
sidewalks completing salting and snow removal based on priority and greatest need.
The schedule for winter maintenance is as follows:
Light Snow—Salting Application
During a typical salt call out, the seasonal staff on call will sensibly salt all identified campus
parking lots and sidewalks. The Crew Manager will inspect the municipal campus during and at
the end of each event.
Accumulating Snow—Plowing Application
When snow starts to accumulate the seasonal staff will alternate from plowing the walks to
plowing the parking lots. The Crew Manager will inspect the municipal campus during and at
the end of each event.
Normal business hours: Monday—Friday (7:00 am —3:30 pm)
The seasonal staff will keep all driving lanes open with clearing passes in each parking lot.
Seasonal staff will attempt to clear parking stalls and piles of snow as time permits. Police lots
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will depend on the availability of staff to shuttle vehicles between lots. Seasonal staff will
maintain clearance of campus sidewalks.
After hours and weekends:
Following normal business hours, snow and ice maintenance will be completed by a seasonal
staff. The seasonal staff will plow all identified parking lots and sidewalks on the campus. All
sidewalks leading up to the Police Station, Village Hall, and Public Service Center will be cleared
using walk behind snow blowers or hand shovels only. seasonal staff will coordinate with Police
staff to shuttle cars between lots so that both lots can be cleared.
Other Municipal Locations Maintained by BGPW
- 3 Fire Station parking lots (SALTING ONLY)
- Buffalo Grove Golf Course parking lots(SALTING ONLY)
- Arboretum Golf Course parking lot (SALTING ONLY)
These locations will be maintained by our Floater Mechanic and truck 416 will be used
for this process.
Additional Procedures
• When changing shifts, the goal is to keep the truck on the route as much as possible
having the current driver return to the shop at 11:45 and the on-shift driver returning to
the route at 12:00, after meeting with his partner driver and manager.
• Snow Buddies need to work together and communicate on a regular basis for shift
change, call coverage and any other issue that effects your route responsibilities.
> No one can park in the shop during any type of snow event.
➢ When parking in our lot please park in groups, so that we can plow as big of areas as we
can during the event.
• Our liquid Farm needs to be kept at full capacity. Ordering Beet Heet ahead of time and
keeping our brine tank full is a priority.
• When trucks go down the mechanics need to give the manager a solid, "will be back up
in 15 minutes or less" if they can't guarantee that, the driver takes the first backup
truck.
> The backup truck order should be as follows:42202 first out, this truck will always be
loaded with salt and liquid. 416 second out and will need to be loaded. When our
second backup truck hits the road 432, our third backup truck needs to be prepared for
battle. That means the anti-icing tank needs to be removed from this unit.
• Benching needs to occurs on a regular basis, along with court cleanout when snow
accumulates on the parkway.
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Chapter 6
Snow Fighting Equipment
Primary Snow Fighting Equipment
(6) 5—ton units with nose plow, undercarriage plow, salt spreader, and 150-gallon liquid tank
to prewet the salt.
UNIT# YEAR MANUFACTURER PLOW TYPE
432 2011 International 11 ft. Bonnell nose plow
10 ft. Bonnell undercarriage
150 gal. rear liquid tank
416 2011 International 11 ft. Bonnell nose plow
10 ft. Bonnell undercarriage
150 gal. rear liquid tank
424 2007 International 11 ft. Bonnell nose plow
10 ft. Bonnell undercarriage
150 Gal. Rear Liquid Tank
426 2007 International 11 ft. Bonnell nose plow
10 ft. Bonnell undercarriage
150 Gal. Rear Liquid Tank
428 2007 International 11 ft. Bonnell nose plow
10 ft. Bonnell undercarriage
150 Gal. Rear Liquid Tank
42202 2002 International 11 ft. Monroe nose plow
10 ft. Monroe undercarriage
100 Gal. Rear Liquid Tank
(5) 5 —ton wing units with nose plow, wing plow, salt spreader, and 300-gallon liquid tank to
prewet the salt.
UNIT# YEAR MANUFACTURER PLOW TYPE
414 2015 Freightliner 12 ft. Bonnell nose blade
10 ft. Bonnell wing blade
(2) 150 gal. side liquid tanks
418 2017 Peterbilt 12 ft. Bonnell nose blade
8 ft. Bonnell wing blade
(2) 150 gal. side liquid tank
434 2015 Freightliner 12 ft. Bonnell nose blade
10 ft. Bonnell wing blade
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(2) 150 gal. side liquid tanks
422 2019 Peterbilt 12 ft. Bonnell nose blade
8 ft. Bonnell wing blade
(2) 150 gal. side liquid tanks
439 2019 Peterbilt 12 ft. Bonnell nose blade
8 ft. Bonnell wing blade
(2) 150 gal. side liquid tanks
(2) Anti-Icing liquid tanks.
43496 1996 International (1) 1300 gal. liquid tank
416/432 2011 International (1) 1050 gal. liquid tank
Secondary Snow Fighting Equipment
(4) 1.5 Ton Dump Trucks with nose plows and dry material spreaders
UNIT# YEAR MANUFACTURER PLOW TYPE
415 2011 Ford F450 9 ft. Western nose plow
420 2011 Ford F450 9 ft. Western nose plow
417 2011 Ford F450 9 ft. Western Pro V plow
419 2011 Ford F450 9 ft. Western Pro V plow
(4) 1 Ton Pick-up Trucks with nose plow
UNIT# YEAR MANUFACTURER PLOW TYPE
460 2018 Ford F350 8 ft. Western nose plow
461 2018 Ford F350 8 ft. Western nose plow
470 2018 Ford F350 8 ft. Western nose plow
472 2008 Ford F350 8 ft. Western nose plow
(3) 3/Ton Pick-up Trucks with nose plow
UNIT# YEAR MANUFACTURER PLOW TYPE
450 2018 Ford F350 8 ft. Western nose plow
457 2002 Chevrolet 2500 8 ft. Western nose plow
441 2002 Chevrolet 2500 8 ft. Western nose plow
Specialty Snow Fighting Equipment
UNIT# YEAR MANUFACTURER PLOW TYPE
453 2008 Ford F350 Utility Body 8 ft. Western with crane
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Additional Snow Fighting Equipment
UNIT YEAR TRACTOR TYPE BUCKET CAPACITY
FEL 1 2008 Atlas Bobcat S300 3/ cu.yds.
FEL 2 2005 Caterpillar fel/backhoe
FEL 3 1998 Volvo L 90 3 cu.yds./5 cu.yds.
FEL 6 2016 Caterpillar fel/backhoe
FEL 5 2008 Atlas Bobcat S70 %cu.yds
MT T1 2014 Trackless Snow Blower
Chapter 7
Sidewalk Snow Removal
The Village Board of Trustees has directed staff to remove snow on certain sidewalks in the
Village. Sidewalks located near multi-family areas housing senior citizens and retail areas have
been identified as sidewalks the Village will maintain during the snow season, as well as all
properties owned by the Village. In addition to the sidewalks near multi-family housing, the
Village will also perform snow removal on sidewalks identified as school routes for children
walking to/from school, or sidewalks leading to/from areas of mass transportation. These walks
will be cleared when accumulated snow requires plowing. Sidewalk snow removal activities will
be completed after all Village-maintained streets have been completed. Maintenance on the
sidewalks will take place on regular working hours after a storm event or on the rare occasion
that the storm event ends on the beginning of a
weekend or holiday a crew will work on overtime to complete sidewalk plowing. The Deputy
Director or his designee will make that call.
The Public Works Department utilizes a combination of 2 pieces of equipment to complete the
27 miles of identified sidewalks. 1 Bobcat skid loaders (fitted with snow brooms, blowers, or
plow blades) and 1 MT Trackless tractor(fitted with a snow blower, broom, or plow blade).
This activity will take 2 employees approximately 1 - 2 business days to complete. Additional
staff and equipment can be used when needed.
Certain areas may be suspended from snow removal due to higher-than-normal accumulation
levels. Staff will advise the Office of the Village Manager if this becomes necessary.
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Chapter 8
Public Works Front Line Staffing
And
Winter Maintenance Assignments
The Public Works Department is comprised of 41 full time staff members and 10 seasonal staff
members that will be included in the Snow and Ice Control Plan. Staff members will be
assigned either a primary or secondary responsibility for winter maintenance activities based
on program needs, as well as departmental responsibilities outside of the snow and ice control
program.
2022-2023 OPERATIONS WINTER MAINTENANCE CREW ASSIGNMENTS
CREW#1 ROUTE ASSIGNMENT&EQUIPMENT CREW#2
SUPERVISOR TR 460 T ¥
1 8'WING 422
2 8'WING 439
3 8' WING 418
4 BB 424
5 BB 426
6 BB 428
7 10'Wing 414
8 10'Wing 434
MECHANIC*FLOATER
FLOATER*MECHANIC TR 461
CAMPUS TR 403
CAMPUS
PACE/METRA TR 472
PACE/METRA LOTS AM
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The Public Works Department will staff 2 Winter Maintenance Crews; each of which will cover
12 hours of the 24-hour day. As employees assigned to primary winter maintenance activities
are away from work on leave, employees from the secondary winter maintenance pool will be
moved to the primary assignments. Each of the crews will be supported by two 2 mechanics
that will be responsible for repairs and other floater task.
Alternate Winter Maintenance Assignments —Staffing
Additional support staff comprising of administrative staff, Engineering staff, and off duty sworn
Village personnel may be utilized during the winter season. Many factors contribute to the
unique characteristics of every winter storm event that could result in this level of staffing. If
determined by the Deputy Director of Public Works or his designee, this additional support staff
may be called upon to assist with winter maintenance activities.
County and State Agencies Responsibilities
In addition to the streets maintained by the Buffalo Grove Public Works Department, there are
multiple County and State agencies that perform snow and ice control maintenance on streets
throughout the Village of Buffalo Grove. The Buffalo Grove Public Works Department does not
perform snow and ice control maintenance on any of these streets. All snow and ice related
questions, comments, or concerns should be directly communicated with the agencies
responsible for snow and ice control maintenance on the given streets.
Agency Contact Information
Illinois Department of Transportation 847-705-4226
Lake County Highway Department 847-377-7498
Cook County Highway Department— District 1 847-397-4145
Cook County Highway Department— District 2 847-827-1164
Village of Wheeling 847-279-6900
Village of Arlington Heights 847-368-5800
Vernon Township 847-634-4600
County and State Roads not maintained by Village of Buffalo Grove
Buffalo Grove Rd Arlington Heights Rd
Rt. 22 (Half Day Rd) Rt. 68 (Dundee Rd)
Aptakisic Rd Rt. 21 (Milwaukee Ave)
Deerfield Pkwy Rt. 83 (McHenry Rd)
Lake-Cook Rd
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Chapter 9
Municipal Codes— Village Ordinances
Mailbox Damage Policy
Village of Buffalo Grove Municipal Code
Chapter 2.08.040 Duties
The Village Manager shall be the chief administrative officer of the Village and shall be
responsible to the Corporate Authorities for the proper administration of the affairs of the
Village. The power and duties of the Village Manager shall be to:
- E. Exercise control of all departments and divisions thereof now in existence, or that
may hereafter be:
The Public Works Department operates under the authority and approval of the Village
Manager. The Village Manager or his of her designee authorizes the Public Works Department
to administer the snow& ice control plan on an annual basis.
Chapter 10.08.010 Parking Restrictions
It is unlawful to park any vehicle on any public highway for a period of three minutes at any
time after snow begins to fall and for a period of twenty-four hours after snow stops falling if
the snow on the street exceeds two inches in depth; provided, that said twenty-four-hour
parking restriction shall continue during snow removal operations until completed. As an
exception to the provisions of this Chapter, any vehicle may park for a period not to exceed
thirty minutes while engaged in loading and unloading property.
(Ord. 95-35 $ 3 (part), 1995: Ord. 66-1$ 25, 1966).
Chapter 10.08.020 Deposit of snow upon public highway
It is unlawful to plow or remove or cause to be plowed or removed ice or snow from any
shopping center, parking lot, commercial or institutional service area or driveway or any other
public or private service area or driveway and deposits such ice or snow upon a public highway
or along the shoulder or edge of a public highway. Such prohibition shall also pertain to a
residential driveway or sidewalk.
(Ord. 95-35 $ 3 (part), 1995).
Mailbox Replacement Policy
It shall be the policy of the Public Works Department to repair all mailboxes that have been
damaged by DIRECT CONTACT WITH THE SNOWPLOW during snow removal operations. Before
the snow season begins, plow operators will drive their assigned routes and make note of those
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mailboxes that may be a hazard. The driver will also note those mailboxes that are already in
state of disrepair for future consideration if contact is made with snowplow. Residences
identified as having mailboxes in disrepair will be notified with a deficient mailbox door tag
explaining the mailbox replacement policy.
Occasionally during winter plowing when snow has accumulated at the curb to a height greater
than three feet, the windrow of snow coming off the snowplow blade will have a wave effect
across the top of the snow. This wave effect will dislodge mailboxes from the post. If this
occurs, it shall be the responsibility of the resident to replace his/her mailbox.
If a mailbox and/or post are damaged by direct contact by the snowplow blade and is beyond
repair, it is standard Village policy for the mailbox and/or post to be replaced by the Village with
the Village of Buffalo Grove standard mailbox and wooden wolmanized 4" x 4" post as
illustrated on the attached installation document.
If a decorator mailbox and/or post are damaged by direct contact by the snowplow blade and is
beyond repair, the standard procedure is that the Village will replace the mailbox and/or post
with the approved standard mailbox and/or post. If the resident chooses to have the decorator
or standard mailbox and/or post replaced, the Village will reimburse the resident the cost of
materials for the approved standard mailbox and/or post up to the amount of$50.00 and it
shall be the responsibility of the resident to purchase and install the decorator or standard
mailbox and/or post.
The following procedure is required for reimbursement
➢ The resident will call the Public Works Department to report the damage within 1
working day of the end of a plowable snow event.
➢ The Public Works will send staff to inspect the damage for a direct plow blade strike
➢ Once the damage has been investigated Public Works staff will respond to the
resident and inform them of the Public Works response. If the damage is due to a
direct plow blade strike the resident will have the option to buy and install a new
mailbox and/or post and submit for reimbursement up to $50.00. The resident will
also have the option to have the Public Works Department install the standard
mailbox and/or post.
If the damage is not due to a direct plow blade strike, the resident will be informed
that any repairs or replacement will be done at the resident's expense.
➢ Mailbox repairs that can be completed prior to the springtime snow melt and thaw
will be completed as soon as possible. Mailbox post replacements will take place
following the winter season when snow melt and thaw allows for new post
installations.
➢ Residents that have mailbox and/or post damage that choose to repair/replace
themselves are responsible to submit receipts for materials to the Public Works
Department. Once the repairs and/or replacements have been completed, Public
Works staff will inspect the completed work to make sure the installation was done
properly. Pending proper installation confirmation, reimbursement will be made to
the residents for materials purchased to make the repair up to $50.00.
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Reimbursement checks will be processed as a purchase order and will follow the
same purchase order procedures as an invoice.
Proper Installation of mailbox and/or post
Installation requirements for mailboxes and/or mailbox posts have been established by the
Village of Buffalo Grove Engineer. Any reimbursement for mailbox repairs or replacements
must follow the established installation requirements.
The installation of the post and box must be mounted so the face of the box is 12 inches behind
the back of curb and set to a height of 42 inches from the top of the curb to the bottom of the
box. The post should be set in a hole 10 inches in diameter and 30 inches deep.
Concrete should be placed around the post and up to 6 inches from the finished surface. The
remaining 6 inches should be back filled with dirt once the concrete has hardened.
The material used for the post shall be a 4" x 4" pressure treated post of 1-1/2" I.D. minimum
to a 2" I.D. maximum steel or aluminum post, maximum wall thickness 0.154".
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�- 12" r-
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42"
BACK OF CURB
OR
EDGE OF PAVEMENT
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THE INSTALLATION OF THE POST AND BOX MUST BE MOUNTED SO
THE THE FACE OF THE BOX IS 12 INCHES BEHIND THE BACK OF �' 1 0"
CURB AND SET TO A HEIGHT OF 42 INCHES FROM THE TOP OF THE
CURB TO THE BOTTOM OF THE BOX. THE POST SHOULD BE SET IN A
HOLE 10 INCHES IN DIAMETER AND 30 INCHES DEEP.
CONCRETE SHOULD BE PLACED AROUND THE POST AND UP TO 6
INCHES FROM THE FINISHED SURFACE.
THE MATERIAL USED FOR THE POST SHALL BE A 4' X 4'
PRESSURE TREATED POST OR 1 1/2' I.D. MINIMUM TO A 2' I.D.
MAXIMUM STEEL OR ALUMINUM POST, MAXIMUM WALL THICKNESS 0.154'. MAILBOX
INSTALLATION
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